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EJCA Event Proposal Form
Please use this form to submit detailed event proposals, that are in line with EJCA's vision and mission.
The board will have to approval your event proposal in order to proceed.
Feedback and questions should in general be directed to
events@ejca.org
.
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* Indicates required question
Email
*
Your email
Your Full Name
*
Your answer
Event's name/description
*
Your answer
(Suggested) Date of the Event
If this event is anticipated to run at a specific date/time or period in the year, please indicate this. you can also indicate the duration, if known. Otherwise leave this blank.
Your answer
(Suggested) Location of the Event
Specify if you have any location in mind, e.g. the Centre, or online/virtual.
Your answer
Brief description of the Event
*
Provide some initial background / motivation for the event.
Your answer
Important notes
As you think about coordinators, team members and support required for your event, please note that EJCA staff (centre manager, facility manager) is
by default
not
available
to support your event. Such engagement has to be agreed upon on a case by case basis.
Please indicate any expectations regarding this in the 'team members' section below and/or contact board@ejca.org or events@ejca.org beforehand to discuss this further.
Coordinators(s)
*
Provide names of coordinators, or suggested coordinators, or an expectation on how these will be determined.
Your answer
Board liaison - require one board member if the coordinator is not a board member.
*
Provide name of one board liaison member.
Your answer
Alignment with EJCA vision, mission and values
*
Describe how and confirm that this event is in line with EJCA's vision and mission. You will find those on our website:
https://www.ejca.org/vision-mission
Your answer
Outcome expectation
*
What is your expectation for the result/outcome of this event? What will it generate/contribute/achieve?
Your answer
Measure of Success
*
Please provide some measure (e.g. number of participants, feedback, publicity,...) that indicates what you deem a successful event.
Your answer
Key Activities
*
Please provide a short list of the key activities that will occur at the event.
Your answer
Total EJCA Budget ($)
*
Please describe the total EJCA budget that is requested to make this event happen. If this is not requiring any funding, put 0.
Your answer
Total EJCA Budget - Details
If your answer to the previous question was NOT 0, please provide any additional details that explain what makes up the calculation.
Your answer
Number of attendees
*
Provide an approximate number of attendees (order or magnitude) that you expect would join this event
1-5
6-10
11-20
21-50
51-100
>100
I do not have a good estimation about the number of people joining this event
Comments on the number of attendees
Use this if you want to explain your previous answer.
Your answer
Should this be limited /member only, or be open to the public?
EJCA Members only
EJCA Members and their guests
Open to the general public, but request prior registration
Open to the public with no restrictions
Clear selection
Fee - for EJCA Members ($)
*
What is the approximate fee you anticipate for members? put 0 if none.
Your answer
Fee - for Non-Members ($)
*
What is the approximate fee you anticipate for non-members? put 0 if none.
Your answer
Fees - comments
Any comments on your fee structure you want to provide?
Your answer
Equipment required?
Please provide an information on equipment that will be required to run this event.
Your answer
Food items?
Please provide any details on food item that would be provided/prepared as part of the event
Your answer
Team members
Please list any team members that will support the event or be expected to support.
Your answer
Advertisement and Promotion?
Please provide any expectations on how to advertise/promote the event
Your answer
Details, Diagrams, Org Charts and other useful information
please provide a brief description of / any weblinks to supporting information
right here
.
[
If you want or need to send files or documents instead, please send them via email to
events@ejca.org
with
subject as follows
:
Event Proposal: <your event title> / <proposal date>
]
Your answer
Confirmation of additional details through email
*
We appreciate if you can let us know if you will send additional information to events@ejca.org via email so we can watch out for that accordingly.
Yes, I have sent/will send additional info
No, I am good, all info is in the form as submitted
A copy of your responses will be emailed to the address you provided.
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