MCAB Small Concert Initiative Application
For the 2016-2017 school year:

The Small Concert Initiative is a program designed and run by the Activities Board to allow students and student organizations to access funding to bring small concerts of their choosing to Middlebury College. Each proposal can request up to $2,500 from this fund. Final allocation amounts will be dependent upon the expected attendance and venue size. PLEASE NOTE that a maximum of $2,500 will be allocated per event (this includes facilities fees, marketing, and all artist performance fees).

Please read and fill out this application carefully, then follow instructions to submit it to the MCAB Concerts Committee.

There will be three rounds of concerts applications designated for the Fall, Winter, and Spring.

DEADLINES STRICTLY ENFORCED!!!

Fall Concerts (October 21st-end of 1st semester)
Applications are due the 30th of September @5PM

Winter Concerts (J-Term-March 19th)
Applications due at end of 1st semester

Spring Concerts (March 20th-End of 2nd semester)
Applications due February 24th @5PM

**PLEASE NOTE: YOU WILL RECEIVE AN EMAIL REGARDING APPROVAL STATUS WITHIN A FEW DAYS AFTER THE APPLICATION DEADLINE. If you are requesting a concert on a date relatively close to the application deadline (e.g. October 21st or March 20th), make sure the artist knows how quick the turnaround time will be.

For any questions, please e-mail concertinitiative@middlebury.edu and cc tasmith@middlebury.edu and jravery@middlebury.edu.

Name
Your answer
Organization (if applicable)
Your answer
Contact email
Your answer
Contact phone
Your answer
Step One: The Artist
Once you have an artist in mind, email their North American booking agent (found on their website) saying that you are interested in the availability of the band coming to Middlebury College. Explain to the booking agent that you CANNOT send an official offer without approval from MCAB Concerts, but request a price estimate from the agent and a “tech rider” or “backline rider” (see Tech Equipment below). Middlebury’s policy is to make “inclusive” offers. This means that our offer is a flat rate, so the artist is responsible for arranging and funding any of their additional costs, such as transportation, lodging, hospitality (food), etc. Please keep in mind that Middlebury student bands are not eligible for this funding.

DO NOT EVER ALLUDE TO OR COMMIT TO GIVING A BAND ANY CONCRETE OR OFFICIAL MONETARY OFFER UNTIL THE CONCERTS COMMITTEE HAS EXPLICITLY TOLD YOU OTHERWISE. VERBAL CONTRACTS ARE LEGALLY BINDING IN THE STATE OF VERMONT, AND YOU CAN/WILL GET PERSONALLY SUED IF YOU DEFAULT ON ONE.

Artist Name
Your answer
Artist website
Your answer
Proposed Dates of Show
Your answer
Season of Concert
Booking Agent
Your answer
Booking Agent Email
Your answer
Offer Price
Must be $2,500 or less
Your answer
Step Two: The Venue
The venue for the show is very important; it sets the tone for the concert in terms of atmosphere, number of people, energy level (seated or standing?), and acoustics. To expedite the process, please CHOOSE THREE venues that you think would best suit your show (in order of preference). Before submitting a venue, be sure to check the spaces availability and details at GO/R25.

Acceptable venues (max capacity)

The Gamut Room (50)
Chateau Grand Salon (68, furniture removed)
Lower Forest aka LoFo aka Forest Basement (100)
Coltrane Lounge (110)
Gifford Annex (124, furniture removed)
51 Main (140)
Pearsons Lounge (170, furniture removed)
The Bunker (220)
Crossroads Café (200)
McCullough Social Space (400 seated, 600 standing)
A Social House (with written approval by house leader)

Estimated attendance at show
Your answer
Venue 1
Your answer
Venue 2
Your answer
Venue 3
Your answer
Step Three: Technical Equipment (aka “Backline”)
In the “tech rider” or “backline rider” you requested from the booking agent in Step 1, you will see a list of all the technical needs of the band in order to perform. In some cases, these technical needs may incur additional costs. For specific questions on what Middlebury College can provide, or if you don’t know what the additional tech costs will be, skip this step for now.
Additional Tech Cost
Your answer
Step Four: Advertising and Promotion
We expect a portion of your itemized budget to be set aside for marketing/publicity for your concert. Please think of creative ways to advertise your show, but remember that emails and posters always work well. While we are unable to send out an all-school email for most events, we recommend emailing student organizations, academic departments and offices, and any group of people who might be interested in your event. We also recommend chalking the sidewalks if weather permits!

MCAB Concerts' Marketing Specialist, Shermeen, is here to help you through this process. She can be reached at sraza@middlebury.edu for any questions regarding advertising. Upon approval of your concert, MCAB's SCI logo will be attached in the email, which you are expected to use on all promo material. You are also required to email Shermeen all of the designs you wish to promote for final approval, where she will promote your concert on the SCI Facebook Page.

After Shermeen approves your designs, head on over to go/repro to order your posters to be printed. A week buffer time is required for printing and you are required to pick up the posters and post them around campus yourselves.

For budgeting, 11X17 inch posters are $1.00/each; 8.5X11 inch posters are $0.50/each through Middlebury's Reprographics.

Step Five: Budgeting
The MCAB Small Concert Initiative supports concerts with a total cost of $2,500 or less. Please keep in mind that a maximum of $2,500 will be allocated per event (this includes all artists performing at the event eg. opener and main act). In the boxes below, calculate the total cost of the proposed show:
Artist(s) Fee
Your answer
Tech Cost
Your answer
Advertising Cost
Your answer
Other (specify in comments below)
Your answer
TOTAL (must be less than $2,500)
Your answer
Other Sources of Funding (ie. Campus Organizations, Co-Sponsorships, etc)
Your answer
Amount Requested from Other Sources
Your answer
Additional Comments
Your answer
After completing the above application, MCAB Concerts will contact you via the email address you provided above within a week after the given deadline telling you whether or not your concert was approved. You will then be put in contact with Dave, dkloepfer@middlebury.com, for the finalizing process of your concert!

For any questions, do not hesitate to email jravery@middlebury.edu and tasmith@middlebury.edu.

Thank you for your submission!

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