Inspiring Diversity in STEM 2020: Conference Committee Application
We are holding open applications for conference organizers for the 2020 IDSTEM Conference.
Conference committee applications are due by January 18, 2019.

We are looking for individuals who are motivated and passionate about advocating for diversity in STEM to join our team. We are committed to supporting equal opportunity for all individuals and will not discriminate on the basis of sex, gender, gender identity, sexual orientation, disability status, race, colour, national or ethnic origin, religion, age, or any other protected classes.

General requirements for all positions:
- Applicant must be enrolled at Western University; exceptions are made for the External Representative position in which students must be enrolled in a Canadian university or college
- Applicant must be a graduate student in a STEM (science, technology, engineering, or mathematics) discipline; Exceptions are made for the Undergraduate Representative position in which applicants must be undergraduate students
- Applicant must show demonstrated planning and organizational experience

You are welcome to apply for more than one role. To do so, please submit a separate application for each role. You will only be able to hold one position. Email us at if you have any questions!

Ramina Adam, Avital Sternin, and Dr. Nicolette Noonan, PhD
Inspiring Diversity in STEM Co-Chairs


Role descriptions (number of available positions are in brackets):

***Conference Organizers (3)***
- Planning and primary execution of the IDSTEM 2020 Conference (March 2020)
- Coordinate sub committees and volunteers for day-of tasks
- Keep sub committees to deadlines
- Booking of conference venue and catering
- Arrange and book keynote speakers (3-4): One from each: Science, Tech, Engineering, Math
- Arrange conference program
- Prepare conference budget alongside IDSTEM executive
- Prepare and moderate conference panel discussion
- Be prepared to dedicate about 2-5 hours per week in the final planning stages (December 2019 - March 2020)

***Undergraduate Poster Competition Committee (3)***
- Advertise poster competition to undergraduate students (in lectures, emails, posters on campus)
- Coordinate poster abstract submission and presentation acceptances
- Arrange the poster session at the IDSTEM 2020 conference; including renting poster boards
- Select and coordinate poster judges
- Determine a poster scoring scheme
- Work with conference co-organizers and IDSTEM executive on poster awards

***Industry Expo Committee (3)***
- Contact and coordinate companies in the STEM industry to be represented the IDSTEM 2020 conference at least 6 months prior to conference date
- Coordinate with industry leaders day-of
- Maintain positive relationships with industry contacts for future conferences
- Secure sponsorships for IDSTEM 2020 funding from companies, if possible

***Graduate Student Expo Committee (3)***
- Book graduate student research groups from STEM faculties across the university for the IDSTEM 2020 conference
- Advertise graduate student expo application to STEM graduate departments
- Coordinate student groups during planning stages and day-of
- Liaise between faculty representatives (e.g.: grad coordinator, faculty members, PIs), and conference organizers

***Media Representative (Social media, website, advertisements) (1)***
- Design and complete the IDSTEM website (hosted through squarespace)
- Maintain the IDSTEM website and related social media platforms (Facebook, twitter), providing regular updating
- Design an IDSTEM logo and related graphics
- Advertise the IDSTEM 2020 conference on social media platforms (Facebook, twitter)
- Develop strategies to advertise the IDSTEM 2020 conference both within Western, and other Canadian universities

***Undergraduate Representatives***
- One from each faculty at Western
- Reach out to faculty members/classes within their department to advertise the IDSTEM 2020 conference

***External Representatives***
- One representative from universities outside of Western
- Reach out to STEM facilities to advertise the IDSTEM 2020 conference
- Advertise the IDSTEM conference travel award to local university
- Liaise between external universities and the IDSTEM planning committee

To which role are you applying? *
Full name *
Email *
Faculty/department *
Institution *
Your current academic position: *
Have you attended this conference in the past? (Past name: Inspiring Young Women in STEM Conference) *
Please tell us why you would be a good fit your selected role at the IDSTEM 2020 conference. Describe any relevant past experience here: (max. 500 words) *
Please attach an up-to-date resume or CV (PDF format preferred) *
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