Sweet Meadow Farm Summer Camp 2020 COVID-19 Policies
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Groups of campers and staff are restricted to 12 people. There is 1 staff member per every 5 campers aged 7 or younger, or 1 staff member per every 10 campers over the age of 7. Counselors will be assigned to one group of children, and must remain with the same group each day for the duration of the program session. Counselors and campers may not float between groups. Riding instructors are permitted to float between groups, teaching only one group at a time, as they supervise specialized activities. Riding instructors must adhere to social distancing requirements during all lessons. Visitors, parents, and volunteers are NOT permitted at any time. There will be NO events allowing parents to visit the program. Massachusetts residency is required for campers and staff. There will be NO field trips off of Sweet Meadow Farm property.
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A physical distance of 6 feet of space is required between all campers and staff. A face mask or covering must be worn in all public places when it is not possible to properly social distance. It is OK to have face uncovered while in outdoor ring for instructor and student when they are more than 6’ apart. Staff and campers must avoid frequently touching your mask. Families must supply their children with a sufficient supply of clean masks and/or face coverings to allow replacing the mask/covering when needed. If using a reusable mask/face covering, families must routinely clean it. All camper’s belongings are stored in separate cubbies/areas so that they do not touch. All activities take place outside when possible.
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All programs will be “Drive-thru” drop off and pick up ONLY. Parents must remain in their vehicles to drop-off and pick-up their child. Parents are to drive their vehicles around to the Animal Science Barn and wait until they reach the front of the drop-off/pick-up line at the gate to the playground. The child’s designated Counselor will greet the child outside as they arrive. Parents must bring their own pens to sign-in or a staff member will sign the child in. Parents must wear a face mask/covering at all times during drop-off and pick-up. We will stagger arrival and drop off times and plan to limit direct contact with parents as much as possible. Ideally, we will encourage the same parent or designated person to drop off and pick up the child every day. If possible, older people such as grandparents or those with serious underlying medical conditions should not pick up children, because they are more at risk for severe illness from COVID-19.
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All staff and children are to be screened before they are permitted to enter the camp. Everyone must successfully pass screening in order to enter camp. Parents must conduct self-screening at home, prior to coming to the program for the day. Self-screening includes checking temperature (temperature of 100.00 F or above is considered a fever), and checking for symptoms including: fever, cough, shortness of breath, gastrointestinal symptoms, abdominal pain, unexplained rash, new loss of taste/smell, or any other symptoms that feel like a cold. Anyone showing signs of the above symptoms are not permitted to enter the program. Parents and staff must sign written attestations daily regarding any household contacts with COVID-19, any of the above listed symptoms, or if they have given children medicine to lower a fever. One of our Health Care Supervisors will also conduct all screenings prior to entrance to the camp. Screenings will take place before the camper exits their vehicle. Our staff will approach the car window and conduct the screening for the child from outside of the vehicle. We are conducting non-contact temperature checks of the child and conducting verbal screenings of parents and children. Staff will be wearing proper personal protective equipment (mask, facial shield, gloves) while conducting screenings. Gloves will be changed between each screening. If any of the below are answered “yes”, the child will not be allowed to enter camp: Fever (temperature of 100.0 F or above), felt feverish, or had chills?Cough? Sore throat? Difficulty breathing? Diarrhea, nausea, vomiting?Abdominal pain? Unexplained rash? Fatigue? Headache? New loss of smell/taste? New muscle aches? Any other signs of illness? In the past 14 days, have you had close contact with a person known to be infected with the novel coronavirus (COVID-19)? Staff will also be making a visual inspection of each child for signs of illness, which could include flushed cheeks, rapid breathing or difficulty breathing (without recent physical activity), fatigue, extreme fussiness, or new unexplained rash. Individuals who decline to complete the daily screenings will not be permitted to enter the program space.
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Children must bring their own lunch and snacks. We will not be providing lunch in order to minimize handling.Lunch and snacks will be eaten in set areas to keep children 6 feet apart. Staff must ensure that children wash their hands prior to and immediately after eating. All non-food contact surfaces, such as tables, doorknobs and chairs, are frequently cleaned and disinfected.
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All children and staff must engage in hand hygiene at the following times: Arrival to the facility and after breaks, before and after preparing food or drinks, before and after eating or handling food, or feeding children, before and after administering medication or medical ointment, after touching or cleaning surfaces that may be contaminated, after using shared equipment like toys, computer keyboards, mouse etc., after contact with face mask/facial covering, after using the toilet or helping a child use the bathroom, after coming in contact with bodily fluid, after handling animals or cleaning up animal waste, after playing outdoors or in sand, after handling garbage. Wash hands with soap and water for at least 20 seconds. If hands are not visibly dirty, alcohol-based hand sanitizers with at least 60% alcohol can be used if soap and water are not readily available. Counselors are to supervisor children when they use hand sanitizer to prevent ingestion. Counselors will provide assistance to children with handwashing if necessary. After assisting children with handwashing, staff must also wash their hands. Posters are placed in the bathrooms describing handwashing steps near sinks.
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All cleaning/sanitizing/disinfecting solutions are prepared ahead of time and are stored in a locked storage areas accessible to all staff in each area of camp, but inaccessible to campers. Personal equipment (helmets, riding gear, etc.) shall not be shared. Any common shared equipment or space is cleaned and disinfected in between the use of each child. The use of shared equipment is minimized to reduce contact. Staffing is increased in the case of the need to quarantine a symptomatic staff member and to accommodate the rigorous cleaning required. Our routine cleaning procedures are intensified to occur frequently throughout the day. Frequently touched objects and surfaces will be cleaned/disinfected before and after contact. All campers and staff must not wear clothing again to the farm until after being laundered at the warmest temperature possible.
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Julie Michaud, Grace Loughlin, and Natalia Cadavid are the designated Health Care Supervisors that have been trained by our Health care Consultant: Dr. Ellen Mahoney, M.D. of Wayland Pediatrics. Julie, Grace, and Natalia are responsible for responding to all COVID-19 concerns. All staff members are required to monitor themselves and their campers throughout the program duration for the following symptoms of COVID-19: Fever, body aches, fatigue, couch, congestion, sore throat, stomach cramps, nausea, vomiting, diarrhea, headache, loss of smell/taste, confusion, new rash, and/or changes to hands and feet. Any child or staff member that may become ill or exhibit symptoms during the day will be immediately isolated in our office viewing room. The child’s parents will be contacted and the child will be sent home as soon as possible. Any staff showing symptoms must immediately cease child care duties and be isolated until they can leave the farm. A bathroom will be designated to be used by the sick individual ONLY should they need it. Restrooms will be thoroughly sanitized following occupancy by any sick persons. Isolated campers will be supervised by one of our Health Care Supervisors. Both are required to wear proper PPE. A separate exit will be designated to use for those being discharged due to suspected infection. If a child or staff member has been exposed to COVID-19, regardless of whether the individual has symptoms or not, they will not be permitted to enter the program space and will be sent home. Sick children or employees who are COVID-19 positive or symptomatic and presumed to have COVID-19 must not return to Sweet Meadow Farm until they have met the criteria for discontinuing home isolation and have consulted with a health care provider. In the event the program experiences an exposure: We will notify all employees and families about such exposure, but maintain confidentiality about the individual and we will alert the local Board of Health that a child or staff member is COVID-19 positive.
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By signing this document, you are acknowledging that you have read and understand the Sweet Meadow Farm Summer Camp 2020 policies, and agree to adhere to all the above listed regulations. Failure to comply with these regulations will result in immediate dismissal from the program session. *
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