Partnership Guidelines:The event must be planned in collaboration with a UAB Director and adviser.
UAB is NOT simply a funding organization or solely a marketing tool for other organizations.
We look for equal and true collaborations on event ideas.
Meeting times must be set up between both organizations in order to discuss responsibilities and expectations.
The event must be open and advertised to the entire MSU student body.
Events are FREE.
Only MSU students, faculty and staff with a MSU ID may attend; each attendee may bring one (1) guest with ID.
The event may NOT be used as a fundraising event.
Items may not be sold during the event unless an artist/entertainer brings items.
UAB needs to be informed of and review all event logistics.
All contracts must be signed before marketing and promoting the event and reviewed by a UAB adviser.
UAB operates on strict marketing deadlines. Ample time (~7 weeks) is needed for the event planning.
All advertising for event must be reviewed and approved by a UAB advisor before distribution (i.e. posters, website, etc).
UAB must be acknowledged as a partner on all advertising.
Resources that UAB can provide for a partnered event:• Event planning expertise and know-how• Quality advising• Marketing and advertising including table tents, e-mail listserv, posters, flyers, website, social media, etc. • Fun and friendly volunteers• Access to different venue spaces such as the MSU Union and International Center (must be booked by UAB)• Sound and lighting system (varies by venue)• Security• Facility services (room set-up, custodial, etc.)• Financial (again, UAB is not solely a funding board, must be a partnership)
What UAB asks of you:• Equal contribution to the event planning and programming process• Ability to provide volunteers for the event (number of volunteers necessary will vary on event)• Attendance at the setup, duration of, and clean-up for the event• Additional promotion of the event (in accordance with university policies)• Open, frequent, and consistent communication throughout the event planning and programming process• A designated contact person(s)• Flexibility in terms of scheduling and communication
*All partnerships pending upon completion of partnership agreement*