BESEDIM 2019 Call for Abstracts
The annual symposium on emergency medicine organized by the BeSEDiM is a unique opportunity for Belgian emergency medicine physicians to present the results of their work (studies, briefs, case reports) to their colleagues in the form of an abstract. The abstracts are displayed throughout the symposium as posters. All of them will be selected for a short oral presentations followed up with questions during the symposium, either during a poster tour either in a plenary session.

Abstracts must be submitted using the online form below. Please take the time to carefully read the information below:

Abstracts selection process
The abstract will be first evaluated on its compliance with the recommendations for authors on the length of the text. If the recommendations are respected, the author will receive an email indicating that the abstract has been forwarded to the members of the selection committee. If the length exceeds the limit, the author will receive an email stating that his abstract will not be evaluated.
The selected abstracts will then be reviewed anonymously. The reviewers will individually evaluate each text based on the rating scale, as presented in the instructions to authors.
Within two to three weeks after having submitted the abstract, the total scores awarded by the selection committee will be averaged. Any abstract with an average score of 6/10 or greater will be accepted for presentation as a poster and the author will be informed immediately. If the average score is less than 6/10, the author will be notified by email that the abstract is not accepted. This notification will indicate the average score for each element of the rating scale, so that the author can identify the weaknesses in the text. The author will also receive constructive feedback from the reviewers. The author will thus be able to propose a new version of the abstract, which will then be completely re-evaluated. An abstract may therefore be submitted several times and improved until the average score reaches 6/10 or greater.
The deadline to take advantage of this review feedback/revision/re-submission process is midnight 18 November 2018.
The absolute deadline for abstract submission is midnight 9 December 2018.
After this deadline, all accepted posters will again be evaluated by the members of the committee in order to determine which abstracts will be presented orally in plenary sessions and which will be on poster tour. Only after registration and presentation, the abstract will be considered as fully accepted. Attention, abstracts selected for oral communication in plenary sessions will of course also be displayed as posters.
Instructions to authors
It is not permitted to submit an abstract already published or under publication. It is, however, allowed to submit an abstract already presented orally or by poster at a national or international conference during the year preceding the symposium, but only if this communication has not been and will not be the subject of a publication by the conference organizer.
Submission in English is highly recommended.
However, to promote scientific research in emergency and disaster medicine, the BESEDIM allows abstracts to be submitted in Dutch or French.
The size of the abstract must not exceed 2500 characters (titles and spaces included), or 2000 characters for a text + 1 figure / table / graph, or 1500 characters + 2 figures / table / graph. Abstracts whose text size exceeds the authorized length shall be immediately rejected. We advise you to write the text using a word processing software which provides an character counter. To check the number of characters click on the tab "File - Properties - Statistics."
For studies, the abstract should be structured in the following way: Title, Introduction, Materials and Methods, Results, Discussion and Conclusions.
For Case Reports, the abstract should be structured: Title, Clinical Presentation including technical exams and iconography, literature key points and conclusions.
As there is anonymisation of the reviewing process, the names of the authors should not be mentionned in the abstract, neither the name of the hospital where the study is conducted or where the case has presented.
All figures / table / graph must be sent separately by mail to the following address: marc.vranckx@chu-charleroi.be.
Advise to authors
Studies:
To conduct a study is an uphill battle. It is not enough to choose a general topic (eg appendicitis in the Emergency Department) and then to collect the data without first assessing the relevance of the results. The purpose of the study should ideally be formulated as a question (eg What is the influence of age on the value of a MacBurney’s sign). The specific wording of this question will help the author to establish the Material & Methods which will act as the guideline for the study, thereby enabling the author to answer the question as posed in the title. The author must then verifiy that this question has not already been the subject of numerous other studies already published so to avoid the unnecessary and useless repetition of studies asking the exact same question.
To assist the authors and to provide methodological counseling, the selection committee strongly suggests that candidates submit only a title and a description of materials and method before starting their studies.
Results are completely detailed in a full article in the literature, however, with an abstract the focus should be only on the main results.
The conclusion should reflect the correlation between the question and the results obtained.

Case reports:
Writing a case report may seem less difficult than setting up a study, thus for many first time authors this is often their first attempt with scientific writing; it is nevertheless not an easy exercise. The subject of a case report should describe an exceptional disease or an exceptional presentation of a common condition. The title should be catchy enough to attract the attention of the reader. The description must describe the clinical symptoms and signs, both present or absent, in order for the reader to understand while remaining concise. The peculiarity of the case described must then be demonstrated by a review of the literature, providing key information, without being exhaustive. The aim should be that the reader learns something after having read the abstract.

Selection Committee:
• Dr Kurt ANSEEUW,
• Dr Catheline DEPUYDT,
• Dr Alexandre GHUYSEN,
• Dr Saïd HACHIMI IDRISSI,
• Dr Adeline HIGUET,
• Dr Sabine LEMOYNE,
• Dr Koen MONSIEURS,
• Dr Frank VERSCHUREN,
• Dr Marc VRANCKX,

Questions may be addressed to the following:
marc.vranckx@chu-charleroi.be

Is the presentation relevant to emergency and/or disaster medicine? ATTENTION ! If not relevant = not accepted !
CATEGORY *
TITLE: *
Your answer
Authors (will be anonymized before reviewing)
List of all the authors (initial of the firstname, family name, no affiliation)
Your answer
Abstract
The size of the abstract must not exceed 2500 characters (titles and spaces included), or 2000 characters for a text + 1 figure / table / graph, or 1500 characters + 2 figures / table / graph. Abstracts whose text size exceeds the authorized length shall be immediately rejected. We advise you to write the text using a word processing software which provides an character counter. To check the number of characters click on the tab "File - Properties - Statistics." For studies, the abstract should be structured in the following way: Title (2 points), Introduction, Materials and Methods (2 x 2 points), Results (2 points), Discussion and Conclusions (2 points). For Case Reports, the abstract should be structured: Title (2 points), Clinical Presentation (3 points) including technical exams and iconography, literature key points (3 points) and conclusions (What did we learn?, 2 points).
Your answer
Figures/Pictures/Tables
Name of the files that will be sent separately by mail to marc.vranckx@chu-charleroi.be
Your answer
Remarks / Comments
Your answer
Email address *
(the submission will be anonymized. The email address is used only to send the result.)
Your answer
Prefered Mailing Language *
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