Terms & Conditions
1. Vendors must supply their own equipment ie. canopies, tables, chairs, etc. (unless the otherwise told it is provided).
2. All fees are non-refundable as they are used to promote the events and benefit "Benefit Hub US" to plan present and future events.
3. No electricity or running water is available unless prior to the event you speak with the owner of the venue to see if he/she would be able to provide electricity. (York Expo provides electricity at a cost so please let me know if you want electricity so I can provide you with how much that would be).
4. Vendors must be available an hour before the event time to set up and tear down immediately at the end of the event.
5. Vendors are responsible for leaving the area in the same condition as they found it.
6. Vendors will stay the entire time. Unless previously scheduled otherwise if you break this rule, you will be banned from future events and will not get your money back if you have registered for future events with us. Leaving early causes issues because others think they can leave, and it is a domino effect. If you are registered to be there for a certain time plan on staying the entire time especially at an expo event you will not be permitted to leave with your things you will have to have someone watch your stuff until you can come back at the end of the show to pack it up. or plan to have two people at the event so if one must leave the other can stay.
7. Concerning weather (If it is an outside event and weather turns treacherous, we reserve the right to close down the show and no one will get refunded. Even though we advertise as rain/shine there are some things that cannot be controlled. We reserve the right to cancel a show if the weather seems like it is treacherous, too hot that it could cause heat illness especially if you are in a parking lot and/or there is no shade. Weather cannot be controlled). All events are rain/shine and in the event of a state emergency (in regard to inside events) when there is impending snow that the state calls a state of emergency, we are not responsible for giving refunds as we did not cancel the show the state intervened. We will try to reschedule at a different venue for a different time, if at all possible, but we reserve the right not to. For situations like these we will most likely give you a credit for a future event for the amount you paid.
8.Vendors must dress business casual for all events. Appearance is everything, and if you dress and look the part it could help with sales.
9. We reserve the right to censor any booth.
10. No hand-written signs allowed at any events.
11. Rain or shine every event (no refunds)
12. There are no refunds for any reason as the vendor fees go for advertising/marketing, rentals of venues if not donated, etc.
13. All registration fees are due upon receipt. The pay link is included on this form and fees should be paid upon receipt. I understand that if it is not paid upon receipt that my spot is not secured, and I may lose my spot.
Setup/Tear down differs for each venue. Approximately 1-2 weeks prior to your show date you will receive a layout with your space number with instructions on set up and tear down. The layout will also be added to the event link in case you didn't receive the email for some reason. We may text the information to your phone too.