We will be unable to provide a copy of some of the personal data you requested if disclosure would violate the rights and freedoms of third parties, or if applicable law allows or requires us to refuse to provide access to certain personal data we process about you. If we cannot provide you with access to your personal data, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
When we refer to the “data subject” in this form we are referring to the person whose personal data is requested and not any third party who may make the request on the data subject’s behalf. We expect to respond to your request within one month of receipt of a fully completed form and proof of identity.
The information you supply in this form will only be used for the purposes of identifying the personal data you are requesting and responding to your request. You are not obliged to complete this form to make a request, but doing so will make it easier for us to process your request quickly and efficiently.
Please return your completed form by submitting it on-line on our website:
Alternatively you can email a request to the Data Protection Officer at: firstname.lastname@example.org
We accept the following as proof of your legal authority to act on the data subject's behalf: a written consent signed by the Data Subject, a certified copy of a Power of Attorney, or evidence of parental responsibility.
To help us establish your identity, please enclose identification that clearly shows your name and current address. We accept a photocopy or a scanned image of one of the following as proof of identity: passport, driving licence, national identity card or birth certificate. Please also attach a copy of a utility bill, bank statement, credit card statement (in each case dated within the last three months), or a council tax bill, or a HMRC tax document (in each case dated within the last 12 months). If you have changed your name, please provide the relevant documents evidencing the change.If you are applying on some else’s behalf, please enclose proof of identity for both the data subject and yourself. If you are the data subject’s professional adviser (for example solicitor) then we will not need you to provide evidence of your identity provided that we can verify your identity through publically available sources.
We reserve the right to refuse to act on your request if we are unable to identify the data subject or, if the request is made by a third party, to verify your legal authority to act on the data subject’s behalf.
Please send any identity documents to: email@example.com
We will contact you for additional information if the scope of your request is unclear or does not provide sufficient information for us to conduct a search.
Please select the personal data that you require us to search for from the options below: