What are the Positions on the Executive Board?The offices and description of responsibilities include, but are not limited to:President/ Co-President 1- 2 volunteerso Preside at all meetings of the organization and of the Executive Board. Organizemeetings and prepare an agenda.o Be a member ex-officio of all committees except the nominating committee.o Coordinate the work of all the officers and committees of the organization inorder to promote the objectives.o Act as signatory on checks in the event the treasurer is unable to do so. o Propose PTO Budget and Calendar for current school yearo Maintain office supplies and copiero Participate in most/all PTO Functions
PTO Council Representative 1st vice president 1- 2 volunteerso Attend All Norwalk PTO Council Meetings as Brookside’s representative.o Attend all monthly Brookside Executive Board meetings.o Provide Monthly report to PTO President(s).o Perform the duties of the president in the absence or inability of that officer to act.
Volunteer Coordinator 2nd vice president 1-2 volunteerso Organize and run Volunteer Information Night in fall and springo Design and maintain volunteer database for current school year.o Provide Chairs with budget information, timeline and volunteer information.o Provide ongoing volunteer support/recruitment for the various committeesthroughout the year.o Attend PTO Executive Board Meeting once a month.o Provide monthly report to PTO President(s).
Fundraising Coordinator 3rd vice president 2-3 volunteerso Organize and run Fall and Spring Fundraiserso Assist with additional fundraising efforts as needed.o Attend monthly PTO Executive Board meetingso Provide monthly report to PTO president(s)
Bi-lingual Liaison 4th vice president o Act as Liaison between the PTO and the bilingual community.o Coordinate translation of all necessary notices for distribution to Brooksidefamilies/caregiverso Translate at appropriate meetings when necessary
Treasurero Write checks to appropriate companies/individuals when you have received acheck request form.o Deposit money/checks received by PTO for various eventso Provide a monthly report of account status and activityo Communicate with Presidents about any discrepancies with decided Budgets.o Prepare information for tax filing and coordinate that process with the taxaccountant for the previous fiscal year.o Attend monthly PTO Executive Board meeting
Recording secretary (1 volunteer) o Attend Monthly PTO Executive Board Meetingso Record the minutes for the meetingo Provide a monthly report of recorded minuteso Assist with managing the group files, email systemo Assist with management of the monthly newsletter
Corresponding secretary (1-2 volunteers)o Purchase Cards and gifts for teachers/staff on behalf of the PTO for occasionssuch as – engagement, sympathy, new baby, wedding, illness, holidays, end ofyear, etc.)o Give card/gift to the appropriate teacher/staff membero Attend monthly PTO Executive Board Meetingo Provide a monthly report to the PTO President(s)
Teacher Representatives ( 2 or 3 volunteers)o Attend monthly PTO Executive Board meetingo Provide monthly report to PTO President(s)o Act as Liaison between teachers and PTO members