Project Leader Form

• The Love Snoqualmie team will correspond with you regularly for instructions and reminders. Be prepared to monitor your email and texts for updates and respond accordingly and promptly.

• Project Leaders are responsible for communicating with their volunteers through email, texts and/or telephone confirming with each volunteer all details so that there is no confusion.

1) Have you submitted your project suggestion at:

Before we can approve your project, we need for you to complete these two important steps:
1-Read and Sign this Project Leader Expectations Form
2-Create Volunteer Account at:

When both of these are completed, we will get back to you soon on the status of your project.

2) Once your project is approved, you’ll need to organize all the details of your project so that it will be a success for all.

3) Champion your project among everyone you have influence (social media, email, posters, flyers, etc.) and try to get people signed up. Encourage people to sign up at If you have a school project, inspire your students to tell their parents and families!

4) Email, text and/or call often all of those who sign up for your project ... thanking them and giving the details needed (this needs to be done when they sign up, weekly as well as the few days before the event as a reminder). You will want to confirm with each of them that week before that they will be coming and meeting downtown first before going to your project location. From past experience, DO NOT promote your project location so that there is no confusion. If you are leading a project where the location is in your name (like a school), you’ll have to work extra hard communicating to your volunteers to come Downtown just this one Saturday a year for the Rally and Festivities joining so many others who Love Snoqualmie Valley projects. Encourage everyone to be a part of the movement as a whole team.

5) Make sure you CLEARLY let everyone know that we are gathering Downtown, NOT at your project location. Festivities begin at 8am. The Rally should begin around 8:45am and end not too long after 9am. After the Rally, you and all of your volunteers will meet at your project sign to hear your vision and instructions BEFORE going to your project location (do not have any of your volunteers leave ahead of time). If you need to have a trusted someone at your project site ahead of time preparing for the volunteers, this is fine as long you are at your project sign leading your volunteers downtown and you are the last to leave making sure all volunteers show up.

6) ALL Project Leaders need to be Downtown by 7:15am (DO NOT be late) for our Project Leaders Meeting and Group Photo! You’ll also be receiving some important last minute information.

7) During the Festivities, you need to stand near your project banner where your volunteers will meet you. After the Rally, you’ll have a short orientation with your group to not only share about what you’ll be doing, but also cast vision for your organization and asking if it would be ok to stay in touch with them (since you will have their contact information). Hopefully many will continue to volunteer with you long term, but it's up to you to continually reach out to them.

8) After your project is finished, consider having a “Thank You Party”. An increasing number of our projects have been doing a simple BBQ after their project in recent years. You would have the freedom to do this or whatever you would like. You'll want to get others on your team to prepare and lead this “party” and they might contact some of our local businesses to request food and drink donations.

9) After the volunteer day, make sure you email all your volunteers thanking them and encouraging them to fill out the survey at:

10) Stay in touch with your volunteers and offer opportunities throughout the year to continue to volunteer with your organization or efforts!
Project Name *
Your answer
Project Leader *
Your answer
Your Email Address *
Your answer
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