NGLA CALL FOR ANNUAL CONFERENCE VOLUNTEERS

NGLA educates leaders from a variety of fraternal experiences to transform and empower their community and align actions with values. Please help us achieve our mission by serving the Association as a member of our Annual Conference Team.

If you are a new or returning volunteer, we ask that you complete the Call for Volunteer Application. Applications received on or before May 5th will be given priority placement.

April 19 - Call for Volunteers goes live
May 5 - Priority Deadline for Volunteer Placement
May 22 - Appointments Announced

At this time, NGLA is only accepting applications for our Annual Conference Volunteers. All other volunteer positions will be open starting in July and we will put out a second Call for Volunteers at that time.

Conference Awards Chair (1) - The Conference Awards Chair is responsible for managing the conference awards process. The role oversees the awards selection process, managing a team of awards judges to select appropriate winners and provide feedback to applicants. The Chair also coordinates the Closing Banquet for the Annual Conference, including the presentation of awards. The Chair must demonstrate a commitment to NGLA and experience as a NGLA Volunteer. He/she must have the ability to manage multiple projects at once and delegate responsibility and provide oversight to the committee members. Committee members shall represent diverse experiences within NGLA and have a knowledge base of the interfraternal movement. [2-3 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

Conference Awards Assistant Chair (1) - The Conference Awards Assistant supports the Chair in managing the conference awards process. The role oversees the awards selection process, managing a team of awards judges to select appropriate winners and provide feedback to applicants. The Chair also coordinates the Closing Banquet for the Annual Conference, including the presentation of awards. The Assistant Chair must demonstrate a commitment to NGLA and experience as a NGLA Volunteer. He/she must have the ability to manage multiple projects at once and delegate responsibility and provide oversight to the committee members. Committee members shall represent diverse experiences within NGLA and have a knowledge base of the interfraternal movement. [2-3 hours per month; 10-15 hours per month December through February; ability to be on-site throughout conference preferred]

Conference Awards Team (7) - The Conference Awards Committee will work closely with the Awards Chair to oversee the NGLA Awards process, including revisions to the awards applications, the process for submitting and selecting awards applications, awards communications, and the planning/implementation of the awards banquet. [2-3 hours per month]

Conference Awards Judges (20) - Conference Awards Judges assist with the selection of award winners for the Amy Vojta Impact Awards and the Greek Leader of Distinction Awards. Committee members are responsible for reviewing awards applications and providing feedback that is used to select the awards winners as well as to educate applicants on ways their programs and application could be improved. [5-10 hours per month December through February]

Educational Programming Co-Chair (2) - The Educational Programming Co-Chairs are responsible for all educational content of the Annual Conference. They supervise a large committee that is responsible for coordinating Keynote and Featured Speakers, Educational Program Breakouts, special institutes, Advisor Academy, and sessions for professionals. The Co-Chair must demonstrate a commitment to NGLA and experience as a NGLA Volunteer. He/she must have the ability to manage multiple projects at once and delegate responsibility and provide oversight to the committee members. Committee members shall represent diverse experiences within NGLA and have a knowledge base of the interfraternal movement. [3-5 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

Educational Programming Committee (6) - The Educational Programming Committee members support the Co-Chairs in providing all educational content of the Annual Conference. The committee is responsible for coordinating Keynote and Featured Speakers, Educational Program Breakouts, special institutes, Advisor Academy, and sessions for professionals. [3-5 hours per month; 5-10 hours per month December through February]

Registration Chair (1) - The Conference Registration Chair will have demonstrated a commitment to NGLA and experience as an NGLA Volunteer through prior experience assisting with registration and previous conference attendance. The Chair must have strong written and verbal communication skills, the ability to analyze data, create spreadsheets and possess experience with database software. The Conference Registration Chair must represent the Association professionally at all times in their dealings with potential conference attendees. [2-3 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

Registration Assistant (2) - The Registration Assistants work closely with the Registration Chair to manage all advance and on-site components of conference registration. The assistant will work with institutions, fraternity/sorority headquarters, and sponsors to provide assistance in using the selected registration website, troubleshooting issues, providing invoices, cross-referencing payments and delivering superior customer service to ensure a positive experience when registering to attend the Annual Conference. [2-3 hours per month; 5-10 hours per month December through February; must be available for on-site support throughout conference]

Student Staff Chair (1) - The Student Staff Chair is responsible for supervising a team of undergraduate and graduate student staff members in managing many of the on-site logistics of the conference. The student staff team supports all of the committee members on-site and ensures that the conference is functioning at a high level. It is the responsibility of the Student Staff Chair and Assistant Chair to ensure the student staff is having a positive developmental experience and that their time on staff is meaningful. This position is on-call for 24 hours and may be responsible for issues occurring late at night during the conference. [2-3 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

Student Staff Assistant (1) - The Student Staff Assistant Chair supports the Student Staff Chair supervising a team of undergraduate and graduate student staff members in managing many of the on-site logistics of the conference. The student staff team supports all of the committee members on-site and ensures that the conference is functioning at a high level. It is the responsibility of the Student Staff Chair and Assistant Chair to ensure the student staff is having a positive developmental experience and that their time on staff is meaningful. This position is on-call for 24 hours and may be responsible for issues occurring late at night during the conference. [2-3 hours per month; 5-7 hours per month December through February; must be available for on-site support throughout conference]

Special Programs Chair (1) - The Special Programs chair oversees several conference initiatives designed to enhance the experience of conference participants; these initiatives include the Order of Omega Case Study Competition, Service Project, and evening entertainment. The Chair will work with a team of volunteers to coordinate these projects. [1-2 hours per month; 5-10 hours per month December through February; must be available for on-site support throughout conference]

Special Programs Team (4) - The Special Programs Team supports the Special Programs Chair on initiatives designed to enhance the experience of conference participants; these initiatives include the Order of Omega Case Study Competition, Service Project, and evening entertainment. [1-2 hours per month; 3-5 hours per month December through February]

Technology Support Chair (1) - The Technology Support Chair manages all technology needs for the conference. Responsibilities include managing the electronic program book, ensuring appropriate A/V is provided for all sessions, and assisting presenters with troubleshooting their A/V during the conference. This person may be asked to provide A/V recommendations to the Board of Directors and conference team and should be familiar with industry standards and best practices for equipment purchase and use. [1-2 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

If you have any questions, please contact the Volunteer Coordinator, Kevin Pons, at ponskj@gmail.com.

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