Pre-Preservation Assessment form
Preservation Assessments as conducted by staff from Utah Arts and Museums are part of the technical assistance the Office of Museum Services provides to small to mid-sized Utah Museums. They provide a general review of museum policies and practices in regards to how museums handle their collections. The assessment will offer the museum an outside perspective on their current collections care practices and provide constructive feedback on areas of improvement. This is not a test but rather an opportunity to receive external feedback for the overall improvement of collections care.  Several benefits of going through a preservation assessment include:
• Assistance in identifying priority collections care needs
• Leveraging the assessment for collections care funding in grant proposals—this will make for a stronger argument
• Leveraging the report to get staff and board members in agreement on the importance of preservation and collections care in your museum
• Preparing your museum for national assessment programs such as the Conservation Assessment Program (CAP), the Museum Assessment Program (MAP), and national accreditation programs

The preservation assessment begins with a short form to fill out with information about the type of organization your museum is and what kind of collection the museum houses. We request that the museum provide the following prior to the onsite or virtual visit for staff to review. Please email materials to mdesrochers@utah.gov:
• Collections management policy
• History of building/structure
• Emergency preparedness plan, if one exists
• Environmental monitoring records, if they exist
• Any site maintenance records, if they exist
• Any recent (read: 10 years) significant collections projects

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Email *
Your Name and Title *
Name of Museum/Organization *
Type of Organization (history museum, DUP, archive, anything explanatory here) *
What goals does the museum have for this survey? Check all that apply, and elaborate if there are areas of special concern. *
Required
On a scale of 1 to 10 (1 = low, 10 = high), rate collections care as a priority of your institution: *
Do you have comments/special concerns about your priorities or collections care needs? *
Who governs the museum? *
Required
Has your museum identified special collections care projects?   *
Required
If YES, please describe them: (Insert "NA" if not applicable) *
Does the institution set aside funds for the care of collections? *
Required
Does the museum have staff responsible for the preservation of the collections? If YES, please list their name and title: *
Does the museum have staff responsible for the maintenance of the building?  If YES, please list name and title: *
Does the museum provide collections handling and care training to its staff? *
Required
Describe your collection below: *
Approximately how many objects do you have in the collection? *
What percentage of the museum’s permanent collection is inventoried? *
Date of the last inventory (write NA if not applicable) *
Does your museum have a long-range preservation plan? *
Does your museum have a collections policy? *
Required
Does your museum have a history of the organization available? *
Required
Does your museum have an emergency preparedness plan? *
Required
A copy of your responses will be emailed to the address you provided.
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