St. Matthew’s Episcopal Church Annual Christian Formation Registration & Permission Packet (2026

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St. Matthew’s Episcopal Church Annual Christian Formation Registration & Permission Packet (2026–2027)

Welcome (Pre-K through 12th Grade)

We are grateful for your family and honored to support children and youth as they grow in faith, prayer, Scripture, and service in the life of the Church. Please complete this packet each program year to provide the information and permissions needed for participation in Christian Formation ministries at St. Matthew’s Episcopal Church. This packet is available in both printed and digital formats. Families may complete and return a printed copy to Jen Woytowich, or use the QR code provided to access and complete the forms electronically if preferred.

Thank you for partnering with us as we nurture the faith and formation of our children and youth.

Christian Formation Staff

Jen Woytowich — Christian Formation Director. christianed1@stmatthewsmadison.org

Jann Eich — Youth Director. youthdir@stmatthewsmadison.org

“Train up a child in the way he should go; even when he is old he will not depart from it.”

— Proverbs 22:6

Email *

Parent/Guardian 1

Name:

Parent/Guardian 1

Phone Number:

Parent/Guardian 1

Email:

Parent/Guardian 1

Address:

Parent/Guardian 2

Name:

Parent/Guardian 2

Phone Number:

Parent/Guardian 2

Email:

Parent/Guardian 2

Address:

Emergency Contacts (Other than Parent/Guardian)

Please list at least two local contacts who can respond if a parent/guardian is unavailable. Please include name, relationship and phone number.

Individual Child Information (Child #1)

Complete one page per child. Additional copies may be made as needed.

Child's Full Name

Individual Child Information (Child #1)

Complete one page per child. Additional copies may be made as needed.

Child's Birthday (mm/dd/year)

Individual Child Information (Child #1)

Complete one page per child. Additional copies may be made as needed.

Child's Age

Individual Child Information (Child #1)

Complete one page per child. Additional copies may be made as needed.

Grade 2026-2027

Individual Child Information (Child #1)

Complete one page per child. Additional copies may be made as needed.

Child's School

Baptized *

Yes

Unsure

Confirmed *

Yes

Unsure

Medical Information

Allergies (food/environment/medication) & reaction details

Current medications (include timing/dosage if applicable)

Medical conditions / special considerations

Dietary restrictions

Learning Accommodations

We want every child to thrive. Please share helpful strategies, accommodations, or sensitivities (as applicable).

Learning / behavioral supports, IEP/504 notes (optional), sensory needs, triggers, de-escalation supports

Program Enrollment (2026–2027)

Please check all that apply for your child(ren). Church staff may follow up to confirm details and schedules.

Children’s Sunday School (Pre-K–5)

Children’s Chapel

EYC Sunday School (6–12)

Youth Fellowship

Retreats - I understand additional forms/details may be required per event.

Lock-ins - I understand lock-ins require specific pick-up/drop-off times.

Mission and service opportunities - I understand additional forms/details may be required per event.

Required

Transportation Authorization

For off-site activities (service projects, retreats, outings), please indicate transportation permission.

I give permission for my child to be transported by approved adult leaders/chaperones in personal vehicles and/or church-arranged transportation as needed for Christian Formation activities.

I do not give permission for my child to be transported (staff will contact me for alternatives).

Required

Overnight Event Permission (EYC Grades 6–12)

This section applies to overnight events including retreats and lock-ins. Event-specific details may follow.

I give permission for my youth to participate in overnight events sponsored by St. Matthew’s Episcopal Church, including required transportation and supervision guidelines.

I understand I will be contacted for serious illness/injury, behavioral concerns, or emergencies, and that I am responsible for timely pick-up if requested.

I understand church leaders will communicate event packing lists, departure/return times, and any additional requirements in advance.

I do NOT give permission for my youth to participate in overnights.

Pick-Up Authorization

For safety, children/youth will only be released to adults authorized below (as age-appropriate). Photo ID may be requested.

Please name, phone number and relationship

Medical Authorization

In the event of illness or injury, every effort will be made to contact a parent/guardian. If a parent/guardian cannot be reached, please indicate your consent for emergency care.

I authorize St. Matthew’s Episcopal Church staff and/or adult leaders to secure necessary medical treatment for my child(ren) as deemed advisable by qualified medical personnel in the event of an emergency.

I do not authorize emergency medical treatment (staff will contact me for immediate direction).

Safe Church Acknowledgment

St. Matthew’s Episcopal Church is committed to the safety and well-being of all children, youth, and volunteers. Our ministries follow diocesan and parish safeguarding policies and training requirements.

I have received and/or reviewed the parish’s safeguarding expectations for Christian Formation and Youth ministries.

I agree to partner with St. Matthew’s in maintaining a safe, respectful, and faith-filled environment.

Required

Behavior Expectations

Christian Formation and Youth gatherings are ministry spaces. We expect behavior that reflects respect for God, one another, leaders, property, and the wider community.

I have discussed appropriate behavior with my child/youth and understand that leaders may contact me if concerns arise.

I understand that, for safety, a parent/guardian may be asked to pick up a child/youth if behavior becomes disruptive or unsafe.

Required

Photo / Media Release

Photos/video may be used for parish communications (e.g., bulletin boards, parish website, social media, newsletters) in a manner consistent with the church’s values.

Yes, I give permission for my child/youth’s photo and/or video to be used by St. Matthew’s Episcopal Church for ministry-related communications.

No, I do not give permission for my child/youth’s photo and/or video to be used.

Communication Permissions

Please indicate how we may communicate with your family and (where age-appropriate) with youth.

Email updates to parents/guardians

Text message updates to parents/guardians

Phone calls to parents/guardians

Youth may receive ministry communications directly (Grades 6–12)

Required

Please list your child's siblings. Please include Name, Age, and Grade.

Individual Child Information (Child #2)

Complete one page per child. Additional copies may be made as needed.

Child's Full Name

Individual Child Information (Child #2)

Complete one page per child. Additional copies may be made as needed.

Child's Birthday (mm/dd/year)

Individual Child Information (Child #2)

Complete one page per child. Additional copies may be made as needed.

Child's Age

Individual Child Information (Child #2)

Complete one page per child. Additional copies may be made as needed.

Grade 2026-2027

Baptized

Yes

Unsure

Clear selection

Confirmed

Yes

Unsure

Clear selection

Medical Information

Allergies (food/environment/medication) & reaction details

Current medications (include timing/dosage if applicable)

Medical conditions / special considerations

Dietary restrictions

Learning Accommodations

We want every child to thrive. Please share helpful strategies, accommodations, or sensitivities (as applicable).

Learning / behavioral supports, IEP/504 notes (optional), sensory needs, triggers, de-escalation supports

Program Enrollment (2026–2027)

Please check all that apply for your child(ren). Church staff may follow up to confirm details and schedules.

Children’s Sunday School (Pre-K–5)

Children’s Chapel

EYC Sunday School (6–12)

Youth Fellowship

Retreats - I understand additional forms/details may be required per event.

Lock-ins - I understand lock-ins require specific pick-up/drop-off times.

Mission and service opportunities - I understand additional forms/details may be required per event.

Transportation Authorization

For off-site activities (service projects, retreats, outings), please indicate transportation permission.

I give permission for my child to be transported by approved adult leaders/chaperones in personal vehicles and/or church-arranged transportation as needed for Christian Formation activities.

I do not give permission for my child to be transported (staff will contact me for alternatives).

Overnight Event Permission (EYC Grades 6–12)

This section applies to overnight events including retreats and lock-ins. Event-specific details may follow.

I give permission for my youth to participate in overnight events sponsored by St. Matthew’s Episcopal Church, including required transportation and supervision guidelines.

I understand I will be contacted for serious illness/injury, behavioral concerns, or emergencies, and that I am responsible for timely pick-up if requested.

I understand church leaders will communicate event packing lists, departure/return times, and any additional requirements in advance.

I do NOT give permission for my youth to participate in overnights.

Clear selection

Pick-Up Authorization

For safety, children/youth will only be released to adults authorized below (as age-appropriate). Photo ID may be requested.

Please name, phone number and relationship

Medical Authorization

In the event of illness or injury, every effort will be made to contact a parent/guardian. If a parent/guardian cannot be reached, please indicate your consent for emergency care.

I do not authorize emergency medical treatment (staff will contact me for immediate direction).

Clear selection

Safe Church Acknowledgment

I have received and/or reviewed the parish’s safeguarding expectations for Christian Formation and Youth ministries.

I agree to partner with St. Matthew’s in maintaining a safe, respectful, and faith-filled environment.

Behavior Expectations

Christian Formation and Youth gatherings are ministry spaces. We expect behavior that reflects respect for God, one another, leaders, property, and the wider community.

I have discussed appropriate behavior with my child/youth and understand that leaders may contact me if concerns arise.

I understand that, for safety, a parent/guardian may be asked to pick up a child/youth if behavior becomes disruptive or unsafe.

Photo / Media Release

Photos/video may be used for parish communications (e.g., bulletin boards, parish website, social media, newsletters) in a manner consistent with the church’s values.

Yes, I give permission for my child/youth’s photo and/or video to be used by St. Matthew’s Episcopal Church for ministry-related communications.

No, I do not give permission for my child/youth’s photo and/or video to be used.

Clear selection

Communication Permissions

Please indicate how we may communicate with your family and (where age-appropriate) with youth.

Email updates to parents/guardians

Text message updates to parents/guardians

Phone calls to parents/guardians

Youth may receive ministry communications directly (Grades 6–12)

Please list your child's siblings. Please include Name, Age, and Grade.

Individual Child Information (Child #3)

Complete one page per child. Additional copies may be made as needed.

Child's Full Name

Individual Child Information (Child #3)

Complete one page per child. Additional copies may be made as needed.

Child's Birthday (mm/dd/year)

Individual Child Information (Child #3)

Complete one page per child. Additional copies may be made as needed.

Child's Age

Individual Child Information (Child #3)

Complete one page per child. Additional copies may be made as needed.

Grade 2026-2027

Individual Child Information (Child #3)

Complete one page per child. Additional copies may be made as needed.

Child's School

Baptized

Yes

Unsure

Clear selection

Confirmed

Yes

Unsure

Clear selection

Medical Information

Allergies (food/environment/medication) & reaction details

Current medications (include timing/dosage if applicable)

Medical conditions / special considerations

Dietary restrictions

Learning Accommodations

We want every child to thrive. Please share helpful strategies, accommodations, or sensitivities (as applicable).

Learning / behavioral supports, IEP/504 notes (optional), sensory needs, triggers, de-escalation supports

Program Enrollment (2026–2027)

Please check all that apply for your child(ren). Church staff may follow up to confirm details and schedules.

Children’s Sunday School (Pre-K–5)

Children’s Chapel

EYC Sunday School (6–12)

Youth Fellowship

Retreats - I understand additional forms/details may be required per event.

Lock-ins - I understand lock-ins require specific pick-up/drop-off times.

Mission and service opportunities - I understand additional forms/details may be required per event.

Transportation Authorization

For off-site activities (service projects, retreats, outings), please indicate transportation permission.

I give permission for my child to be transported by approved adult leaders/chaperones in personal vehicles and/or church-arranged transportation as needed for Christian Formation activities.

I do not give permission for my child to be transported (staff will contact me for alternatives).

Overnight Event Permission (EYC Grades 6–12)

This section applies to overnight events including retreats and lock-ins. Event-specific details may follow.

I give permission for my youth to participate in overnight events sponsored by St. Matthew’s Episcopal Church, including required transportation and supervision guidelines.

I understand I will be contacted for serious illness/injury, behavioral concerns, or emergencies, and that I am responsible for timely pick-up if requested.

I understand church leaders will communicate event packing lists, departure/return times, and any additional requirements in advance.

I do NOT give permission for my youth to participate in overnights.

Clear selection

Pick-Up Authorization

For safety, children/youth will only be released to adults authorized below (as age-appropriate). Photo ID may be requested.

Please name, phone number and relationship

Medical Authorization

In the event of illness or injury, every effort will be made to contact a parent/guardian. If a parent/guardian cannot be reached, please indicate your consent for emergency care.

I do not authorize emergency medical treatment (staff will contact me for immediate direction).

Clear selection

Safe Church Acknowledgment

I have received and/or reviewed the parish’s safeguarding expectations for Christian Formation and Youth ministries.

I agree to partner with St. Matthew’s in maintaining a safe, respectful, and faith-filled environment.

Behavior Expectations

Christian Formation and Youth gatherings are ministry spaces. We expect behavior that reflects respect for God, one another, leaders, property, and the wider community.

I have discussed appropriate behavior with my child/youth and understand that leaders may contact me if concerns arise.

I understand that, for safety, a parent/guardian may be asked to pick up a child/youth if behavior becomes disruptive or unsafe.

Photo / Media Release

Photos/video may be used for parish communications (e.g., bulletin boards, parish website, social media, newsletters) in a manner consistent with the church’s values.

Yes, I give permission for my child/youth’s photo and/or video to be used by St. Matthew’s Episcopal Church for ministry-related communications.

No, I do not give permission for my child/youth’s photo and/or video to be used.

Clear selection

Communication Permissions

Please indicate how we may communicate with your family and (where age-appropriate) with youth.

Email updates to parents/guardians

Text message updates to parents/guardians

Phone calls to parents/guardians

Youth may receive ministry communications directly (Grades 6–12)

Please list your child's siblings. Please include Name, Age, and Grade.

Parent/Guardian Consent & Signature

By signing below, I certify that the information provided is accurate to the best of my knowledge, and I grant the permissions indicated in this packet for the 2026–2027 program year.

Please type name, date, phone number

A copy of your responses will be emailed to the address you provided.

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