COLORADO COUNCIL ON HIGH SCHOOL/COLLEGE RELATIONS 2019 College Representative Day/Night College Fair Guidelines Agreement
Thank you in advance for attending the Day/Night college fairs this fall! Every college representative that attends a Day/Night fair must submit this document and agree to abide by the following guidelines. Please read and initial next to each of the following statements.
College representatives must be from a two or four year college, university or other post-secondary institution that is regionally accredited. CCHR/CS reserves the right to refuse the registration of any institution or organization. Independent counselors and/or educational consultants are not eligible. *
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All institutions must offer at least an associate’s degree and be regionally accredited by one of the following accrediting agencies: Higher Learning Commission (HLC), Middle States Association of Colleges and Schools (MSCHE), New England Association of Schools and Colleges (NEASC), North Central Association of Colleges and Schools (NCA), Northwest Commission on Colleges and Universities (NWCCU), Southern Association of Colleges and Schools (SACS), or Western Association of Schools and Colleges (WASC). *
Your answer
College representatives must be responsible for the actions of all persons acting on behalf of the institution. Alumni, admissions officers, and student representatives/ambassadors must be formally trained. *
Your answer
College representatives must register for programs prior to the close of registration. *
Your answer
College representatives must confine displays to the tabletop to include laptop, tablet, tabletop banners, stuffed mascots or other visual aids. Displays or other items must not exceed 36 inches in height and 40 inches in length and must not block or obstruct traffic flow. *
Your answer
One piece of visual equipment (iPad, tablet, laptop, etc.) will be permitted per table as long as the power source is self-contained. CCHS/CR nor the host site will provide electricity, batteries, extension cords, etc. The audio/visual equipment shall not interfere with other exhibitors.
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Promotional giveaways are strictly prohibited. Only literature pertaining to the college or university is permitted. Pens and pencils are permitted. Examples of items prohibited are included but not limited to key chains, water bottles, t-shirts, pennants, bags, buttons, candy, prizes, stickers, cups, etc. *
Your answer
Representatives are expected to follow the cancellation policy. In the event of an unexpected cancellation, the representative scheduled for the event has the responsibility of contacting the host coordinator as soon as possible. Refer to the CCHS/CR Host Directory for the fair contact if necessary. Registration fees are non-transferable. *
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Representatives must be present for the entire fair and should not plan on arriving late or leaving early. *
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College representatives must remain behind the table during the shopping portions of the program. All student interviews and presentations (unless otherwise specified) must be conducted from behind the table. *
Your answer
Cell phone use by college representatives is discouraged and should be kept to a minimum *
Your answer
Will you be using a GoToCollegeFairs scanner at the Colorado Day/Night fairs? *
Procedures and Sanctions
Procedures
During the Day/Night programs, the coordinators for the host school and the Day/Night Committee members shall act as observers, monitoring any violations of the above-mentioned guidelines or of the NACAC Statement of Principles of Good Practice, informing the violators, and requesting compliance. If the violators do not comply, they will be asked to leave the program (Sanction 1, below) and review of future participation (Sanction 2, below) will take place.

Sanctions
Sanctions may be imposed if there are violations to the above stated Guidelines. These sanctions include but are not limited to the following:
1. Loss of opportunity to participate in specific Day/Night College Fair programs.
2. Loss of opportunity to participate in future Day/Night College Fair programs.
3. Written notification of reported violations from the Colorado Council to the appropriate individuals and institutions.
I have read the Program Guidelines and agree to abide by the policies as they apply to my institution. *
Name: *
Your answer
Name of Your Institution: *
Your answer
Your Title: *
Your answer
Today's Date: *
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