Carnival Of Taste 29th NOV 2025
vendor application - Carnival of Taste 2025 29th November 6pm-10pm
Token payment event. T&CS apply
$150 stall fee
Email *
Why do you want to showcase your products at The Carnival of Taste 2025?
(Please share what excites you about the event, how it aligns with your brand, and what unique offerings you plan to bring.) Do you sell spirits, beer or wine? *
Vendor Fee Payment
Upon approval of your application, you agree to pay the $150 vendor fee to secure your spot at Carnival of Taste. Payment details will be provided upon approval. Your spot is not confirmed until payment has been received.
 *
Required

Licensing & Alcohol Sales

The main bar will hold the special alcohol license, meaning all by-the-glass alcohol sales must be processed through the main bar’s EFTPOS system.

We will be utilising a token system that people can purchase online before the event or at the main bar during the event. This makes things simple for drink purchases through vendors. Seaside Sippers will keep 25% of each token retuned for drink purchases.

Vendors are more than welcome and encouraged to sell bottled alcohol for take-home purchases, but they will need to apply for their own off-license. They will need to be kept behind your stall and collected at the end of the event. They will also need to be transported in paper bags as per licensing laws.

Organizers will provide all necessary documentation to assist with the off-license application.

The venue capacity for the event is 300 people. estimated 260 paying guests. 

2 food trucks will be onsite.

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Promotional Requirements 
Upon approval of your vendor application, you agree to participate in event promotion leading up to Carnival of Taste. Vendors will be provided with official promotional materials to post and share, including: Event poster, Videos etc. Vendors will provide Cocktail lists leading up to the event. Vendors are expected to post about the event on their own social media platforms and comment on posts the engage and help promote attendance.
 *
Required
Glassware Hire
Vendors are responsible for hiring their own glassware. The main bar will use plastic.  If vendors hire glassware they are responsible for their own collection and return. Bar staff will be available on the night for cleaning during the event. Plastic is encouraged for ease, but your choice with how you present your brand.
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Token System & Vendor Payouts

How Guests Can Buy Tokens:

Guests can purchase drink tokens in two ways:

Online in advance (recommended): Tokens will be ready for collection at the door on arrival.

At the main bar during the event.

How It Works:

Each vendor will be provided with a white token box to collect tokens as payment.

Tokens are the only accepted form of payment at vendor stalls. 

Seaside Sippers retains a 25% commission from all token sales.

Token Pricing:

Standard Tokens (Red): $12 – 

Premium Tokens (Yellow): $16 – 

Note: Some premium drinks may require two tokens (e.g., two red tokens for a higher-end cocktail or vintage wine).

Bottle Sales (Optional for Vendors):

Vendors are welcome—and encouraged—to offer bottle sales on the night!
To do so, you must obtain an Off Licence. If you're planning on selling bottles, make sure this is sorted in advance.

Token Packages:

We’re offering exclusive online token bundles as add-ons during ticket checkout—available right up until the event day. These save guests money compared to individual token purchases on the night:

Tasting Trio – $37: Includes 2x Standard (Red) + 1x Premium (Yellow) 

Mini Sip Pack – $22: Includes 2x Standard (Red)

Perfect for skipping bar queues and getting more for your money!

Event Night Token Pricing:

Tokens sold individually at the event:

Standard Token (Red): $12

Premium Token (Yellow): $16

Vendor Payouts:

Token boxes will be collected by Seaside Sippers at the end of the event.

Payouts will be processed within 3 business days after the event.

Vendor Earnings:

$12 Standard Token → Vendor receives $9

$16 Premium Token → Vendor receives $12

(Seaside Sippers retains a 25% commission from all token sales to support event operations.)

 *
Do you agree and understand the token drink system? This keeps it within the carnival theme and was a hit last year.
(All 'sales by the glass' must be processed through the main bar under the event’s special license and payment facilities. Vendors will be paid out based on the agreed token system within 3 working days after the event.) *
Carnival of Taste – Vendor Terms & Conditions

1. Stall Fee & Inclusions
  • Each drink vendor must pay a $150 stall fee, which includes:
    • A designated stall space at Carnival of Taste.
    • 1.8m trestle table provided.
    • Extensive branding & promotion throughout the event marketing.
2. Event Schedule
  • Event Time: 6:00 PM – 10:00 PM (venue has noise restrictions from 10pm)
  • Vendor Pack-In: From 3:00 PM
  • Vendor Pack-Out: Must be completed by 12:00 AM (same night)
  • Event Capacity: 300 people including vendors 
3. Event Atmosphere & Theme
  • A live band will kick off the night, creating a 1950s party atmosphere.
  • Dress Theme Encouraged: Vendors are encouraged to dress in 50s rockabilly or vintage carnival attire.
  • 2 food trucks will be stationed outside for food options.
4. Licensing & Alcohol Sales
  • The main bar will hold the special alcohol license, meaning all by-the-glass alcohol sales must be processed through the main bar’s EFTPOS system.
  • Vendors wishing to sell bottled alcohol for take-home purchases must apply for their own off-license.
    • Organizers will provide all necessary documentation to assist with the application.
5. Token System & Vendor Payouts
  • Guests purchase drink tokens either:
    • At the main bar during the event.
    • Online in advance (to be collected upon entry).
  • Vendors accept tokens as payment at their stalls.
  • Payout Structure:
    • A 25% commission will be deducted from all token sales.
    • $12 Standard Drink Token → Vendor receives $9 payout.
    • $16 Premium Drink Token → Vendor receives $12 payout.
  • Payouts will be processed within 3 working days of the event.
6. Event Viability & Cancellations
  • The event will proceed rain or shine unless extreme weather or unforeseen circumstances require cancellation.
  • If ticket sales do not reach 150, the event will be postponed.
  • Stall fees are non-refundable unless the event is canceled by the organizers.
  • Vendors are responsible for their own stock, equipment, and staff.
  • Organizers are not liable for any loss, damage, or theft of vendor property.

By registering as a vendor, you agree to these Terms & Conditions.

Do you agree to the Vendor Terms and Conditions? *
A copy of your responses will be emailed to .
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