1. Photography Oxford (PO) Trustees recognise their responsibility for ensuring that everyone who engages with, or comes into contact with Photography Oxford, is protected from harm. Trustees will endeavour to create and promote a fair, open and positive culture around all the activities of the Photo Oxford Festival, to ensure all those involved are able to report any concerns, and ensure that such concerns are fully considered and responded to.
2. Safeguarding is the responsibility of everyone who works for or with PO. Trustees will ensure that this policy is brought to the attention of all who work for or with it, and provide access to relevant training.
3. This policy applies to all trustees, freelance staff, and volunteers (PO personnel) and focuses on the following elements:
· Ensuring that everyone who comes into contact with PO through its work is protected from abuse or mistreatment of any kind, as described in the relevant Government guidance: https://www.gov-
· Ensuring that staff and volunteers are recruited through procedures that conform to the requirements of safe recruitment, especially where there may be unsupervised contact with children, young people or vulnerable adults.
· Any staff or volunteers who are likely to have unsupervised access to children, young people or vulnerable adults must be in possession of the appropriate DBS certification through their host organisation, or if not attached to a separate organisation through the charity.
· Ensuring that PO, and the organisations we work with establish a safe and nurturing environment where children, young people and vulnerable adults feel safe and happy.
4. Online training is available for trustees and others involved in PO’s work via https://knowhow.ncvo.org.uk/studyzone
. Availability and suitability of training will be reviewed at key points in the development of PO’s work.
5. We recognise that staff and volunteers who work regularly with children, young people and vulnerable adults are best placed to notice changes in behaviour and/ or physical injuries. PO staff and volunteers will therefore:
· Report any concerns to the relevant member of staff at the host organisation supervising the relevant children, young people or vulnerable adults, and to the PO Safeguarding Officer (see below).
· The PO Safeguarding Officer will contact the relevant host organisation to ensure that the concern raised has been followed up.
The PO Safeguarding Officer will report any incidents or matters of concern to the Board of Trustees in a timely manner. PO Personnel will follow the Oxfordshire Safeguarding Children Board procedures in all cases of suspected abuse. These can be found at www.oscb.org.uk
6. If a member of PO Personnel has any concerns that another member of PO Personnel is abusing a child, young person or vulnerable adult he/she should raise this concern immediately and in confidence with the PO Safeguarding Officer or with The Local Authority Designated Officer (see https://www.oscb.org.uk/practitioners-volunteers/schools-safeguarding-team/
7. PO Safeguarding Officer can be contacted at: firstname.lastname@example.org
This policy will be reviewed annually and will be kept in line with Government guidance.