Community Family Fair 2023 - Terms & Conditions Agreement
Thank you for participating in the 8th Annual Frisco ISD Council of PTAs Community Family Fair 2023!
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Terms & Conditions
Date: Saturday, April 1st, 2023.
Location: Panther Creek High School Cafeteria
                 1875 PGA Parkway   
                 Frisco, Texas 75034
  • 9:00 am - Setup begins
  • 10:00 am - Doors open to the public
  • 4:00 pm - Doors close to the public
  • 4:30 pm - All vendors must vacate the building
Political organizations are not allowed as vendors. 
Applications, with payment, will be accepted while spaces are available.
Each vendor will receive a confirmation email within five (5) business days from Frisco ISD Council of PTAs, confirming all requirements have been met for participation, including:
  • Completion of on-line application
  • Signed Terms & Conditions Agreement
  • Payment made in full
  • Sales Tax Permit or Tax ID Number (non-profits) provided (see "TAX ID REQUIREMENTS" below)
We will not accept duplicate brand vendors (for example, only one Mary Kay representative), so please review the list of participating attendees. For questions, contact Ryon Orenain at
Vendor fees are due in full at the time of application to secure your booth. Vendor fees are non-refundable.
To be compliant with the State of Texas for selling items, each participating vendor will be required to email a copy of their Sales Tax Permit or Tax ID Number for non-profits. Details on obtaining a sales tax permit can be found at

Each vendor is solely responsible for the collection and disbursement of any and all taxes from your sales (Federal, State, and Municipal).
Neither the Frisco ISD Council of PTAs, nor Panther Creek High School, nor Frisco Independent School District assumes responsibility or liability for loss, damage, or breakage to property exhibited by the vendor. No insurance of any kind is furnished to the vendor.
Check-in and setup is from 9:00-9:45 am. All setup should be completed by opening time at 11:00am.
While we may have some assistance available, vendors are responsible for carrying in/out your products.
All vendors must vacate the building by 4:00 pm. No exceptions.
A booth is a space of approximately 8’x10’. Provided tables (approx. 6’x3’) are connected and cannot be separated, so two vendors will be side by side unless you are providing your own table.
  • If you need more space, you will need to purchase 2 booths.
  • If you have an oversized display, changing room, or any oversized item that will require extra space in front of your booth or on your table, please notify us of your needs at least 2 weeks prior to the event.  If your table was tight previously, please purchase 2 booths.
  • Each booth will include 2 chairs.  Please notify a Council member at the event if additional chairs are needed.
If you need access to an electrical outlet, please note that on your application and pay the applicable fee.  Access to electricity must be pre-purchased and may not be available as an add-on on the day of the event.  You will be responsible for your own extension cord (minimum of 15' recommended) AND TAPE for safety reasons.
The Frisco ISD Council of PTAs will have final approval on the setup, size, QUALITY, and APPROPRIATENESS of all merchandise and displays. The sale of "knock-off" items is prohibited.
The burning of incense and candles is not permitted.
Please do not dismantle your booth prior to 3:00 pm.
The Frisco ISD Council of PTAs will send correspondence directly to the families of Frisco ISD! Our extensive publicity campaign will utilize our schools, sponsors, and vendors.
  • Ads will be placed in area newspapers. Signs will be posted in local business windows.
  • Fliers will be sent home with students and distributed to homeowner groups and teachers.
  • Yard signs will be utilized throughout the community.
  • We will also use our extensive social media outlets.
  • We will provide vendors with an electronic flyer to distribute to your mailing list and/or customers.

Mail To: Frisco ISD Council of PTAs
              Attn: Vendor Fair Chair
              PO Box 44
              Frisco, TX   75034
  • Each vendor is responsible for their own money, cashbox, and sales receipts.
  • No one other than approved vendors will be permitted to sell food or beverages for consumption on the premises. This will be STRICTLY enforced.  If you are a food vendor and will be selling food, you will need to apply for a temporary food permit with The City of Frisco. It typically takes 2 business weeks for a permit to be processed.
  • Subleasing any part of your booth is prohibited.
  • Vendors must be in attendance at their booth at all times during the event.
  • Vendors are responsible for any damage to school property resulting from their own negligence.
  • No smoking or alcohol is permitted in the building or on the school grounds at any time.
  • No decals, stickers, or permanent type of tape/adhesive of any kind may be placed on building windows, walls or doors.
If you have any questions about the Terms & Conditions or the event, please email Kari McNicoll, our vendor fair Chairperson, at

I have read, understand, & agree to the terms and conditions listed above. I understand that my place will only be held if payment is made within the timeframe given. Otherwise, my spot will be offered to the next vendor on the waiting list.  I have entered my electronic signature below in agreement with these terms.   ENTER YOUR NAME AS YOUR ELECTRONIC SIGNATURE.
Date signed
Company name, as provided on your application
Phone number
Email address
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