Room Hire Booking Form
Before submitting a room booking request, please check room availability by accessing our online calendar
and by email at
Cancellation fees: Bookings cancelled more than two weeks before the booking will be get a 50% refund. Bookings cancelled less than 2 weeks in advance - no refund is payable.
2. Organisation (if any)
4. Tel No
6. Title of Event/Series of Events
7. Date(s) of Event
8. Room(s) Required (tick all required)
Atrium (see notes for exclusive use)
Cafe/meeting space (see notes re: exclusive use)
Arts and crafts room
9. Event Start and Finish Time
10. Booking Start/Finish Time
11. Expected No of Participants
12. Expected No of Cars
13. No of Chairs Needed
14. No of Tables Needed
15. Data Projector Required?
yes (no charge)
16. Flip Chart Stand Required?
Yes (no charge)
Yes, with paper and pens (add £2 to booking)
17. Is it a Public or a Private Event?
Public (go to question 18)
Private (go to question 19)
18. For public events: Please provide full text for our online calendar - max 150 words, *****including title, contact details, costs, any links***. (We can include one photograph in the calendar, please attach it separately).
19. Payment Information- Are you a:
Mill tenant or full/half time Hive user
Lancaster Cohousing member
Small business/sole trader/individual
None of the above
20. Invoice Required?
Total Cost for Room (click link for prices
Any Additional Comments/Information
Payment is required in advance to secure the booking. Make your payment to: Account Name: Green Elephant Co-operative. Account Number: 20304443 Sort Code: 608301
If you would like assistance with room setup or marketing, if your event involves food, if you require a stage, lighting or a bar, please complete the Additional Information form which can be found here:
Now: please send us your form by pressing 'submit' below. If you have any queries please contact email@example.com
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This form was created inside of Green Elephant Coop.