Tupton Parish Council: Discretionary Grant Application Form
Tupton Parish Council is funded by the residents of Tupton and therefore has only limited funds available to assist community organisations located and working in the parish. The total amount made available for discretionary grants is determined annually by the Finance & General Purposes Committee.
Subject to funding being available Tupton Parish Council is committed to providing assistance and support to local community groups which are set up to promote community life for Tupton residents.
The Council’s financial support is provided by way of grants/donations which are decided against criteria set by, and which can be amended from time to time by, Tupton Parish Council.
The Parish Council believes that voluntary groups benefit the wider community and that each should have equal opportunity to access the discretionary grant fund; limits are therefore placed on the number of applications and the total amount of funding any one organisation may apply for in each year.
Tupton Parish Council has a duty to provide services to the local community. The Council cannot provide grant funding to organisations which would be unsustainable without direct funding from the parish precept; and will not consider grants/donations to any organisation which does not fully adhere to the Council’s values statement.
1. The applicant is a voluntary or charitable body with a strong connection to Tupton.
2. There must be a clear benefit to a significant part of the community of Tupton.
3. Support is aimed at specific projects. The Council cannot guarantee availability of funding in subsequent years.
4. Types of project considered suitable are:
a. Supporting specific user groups in their activities
(e.g. young children’s groups, youth work, the elderly and groups with special needs)
b. Assisting in the purchase of equipment or materials to support specific communal activities
(e.g. IT equipment, sports kit, sports equipment)
c. Assisting with modest infrastructure projects which enable community activities
(e.g. minor building works or repairs)
d. Supporting projects that will leave a lasting legacy for the community to use or enjoy
(e.g. play spaces for children, seating garden areas, improvements to allotment sites, improvements to immediate community environment)
e. The purchase of specific services to enhance organised community activity
(e.g. visiting speakers, group entertainment or specified educational activity)
f. Start-up costs for a new project or club
g. Costs associated with enlarging an existing club membership
5. The maximum grant payable per application is usually £500, other than in exceptional circumstances (such as one-off capital expenditure or where the funding is used to address the local impact of an emergency or disaster relief).
6. A maximum of four applications, by any one organisation, will be considered by any one organisation per annum.
7. The council looks for some assurance that both the project and the applicant have long-term viability.
8. If a project is still in the planning stage a time-limited offer of a grant may be made conditional upon evidence of a firm commitment to a start date e.g. by placing a contractually binding order. The project for which the grant is claimed should commence within 6 months of the offer or it may lapse.
9. The Council may ask the applicant to incur the expenditure and provide invoices for reimbursement.
1. Applications for a grant should be made using the online grant form below.
2. Grants are usually considered monthly; however, the Parish Clerk must receive your application at least ten days prior to the Parish Council meeting (the Council cannot legally consider applications for which due notice has not been given on the agenda). Any applications received after this deadline will be carried over to the next meeting of the Parish Council. The Parish Council ordinarily meet on the second Wednesday of each month (no meeting is held in August).
3. Grants requested in excess of £500 require audited accounts to accompany the submission. These must be received by the Parish Clerk before your application can be accepted for inclusion on the agenda.
4. You are advised to attend the Parish Council meeting in person when your application is assessed should the Council have any questions regarding your application; otherwise, the decision may have to be deferred to a future meeting pending any clarifications being received.
5. Applicants will be informed of the council’s decision as soon as practicable after the meeting.
6. All documentation provided will be available for public scrutiny and must be legible.
7. Payments will be made by BACS
1. The applicant is notified and asked to reconfirm the date on which the funds are required and provide the payee’s bank details, and to undertake to use the funds for the agreed purpose.
2. Grant funds can only be transferred into the successful organisation’s bank account or directly to an approved supplier. Grant funding cannot be made to an individual’s bank account.
3. A progress report is required within 3 months of the grant being given. Monitoring and reporting requirements
As a condition of receiving a grant you are required to complete a short evaluation report. Groups are expected to provide written evidence of what the money has been spent on and the benefit it has brought to the people of the Parish.
Such evidence of how the money has been spent should include copies of invoices and receipts, plus attendance numbers, photos, press clippings, etc. where applicable. This information should be submitted within 3 months of the event/project.
General grant conditions
1. The grant can only be used for the purpose stated in the application and the Council reserves the right to reclaim any grant not being used for the specified purpose of the application. However, if a group wishes to change the purpose of the grant, they must seek approval by writing to the Council who will consider approving the change.
2. Applications for projects where the work has already been completed will not be considered.
Each application is considered on its own merit and reconciled against the annual discretionary grant fund budget. If your application for funding is rejected because it does not meet criteria, or because the maximum fund allocation has been apportioned, you are welcome to apply for further funding in the future.