2018 PRO Camps & Choreography Service Terms and Conditions
PRO Camps & Choreography (“PRO Camps”) is honored to work directly with (“Client”) and provide the requested PRO Camps services for Client provided the following terms, conditions, policies and procedures are agreed upon by Client. Please review the Registration Agreement specifics and acknowledge where indicated. If you have any questions, please do not hesitate to contact us directly at Service@WeArePROcamps.com.

*IMPORTANT NOTE: If you would like a copy of this document to be sent to your email, please enter the requested information and submit.

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Client’s Responsibilities:
Client will provide required insurance for the athletes, facility, coaches, and PRO Camps Staff/Instructors during all scheduled services.

Client will ensure that athletes have stretched, warmed up and reviewed at the START of each camp day/session. Note that PRO Camps will not be responsible for preparing athletes prior to, during, or after any camp day/session. Stretching, warming up and review is not to be performed during instructional hours. If the Client chooses to do so at their own discretion, PRO Camps will NOT be responsible (in any form) for making up any lost instructional time.

Client will be active during camp and fully competent of material during camp. This includes, but is not limited to, completing final 8 count sheets, recording any necessary material for reference/review, and asking questions about skills or choreography.

Client will speak up during camp if Client believes something will not work, hit, or be properly interpreted by their staff or participants. Note: PRO Camps and/or its staff is NOT responsible for changes made to skills/routines after services have been completed, nor is PRO Camps and/or its staff responsible for lost or forgotten material. Extensive follow up may require additional fees.

Client will ensure that their material is compliant with rules and guidelines of the applicable governing body or producer (of any sort) that they associate their program with. It is the Client’s responsibility to know the safety rules and to make sure the material is compliant with industry guidelines and regulations.

Client will be responsible for all music services unless otherwise noted by PRO Camps.

Client will provide all completed forms requested by PRO Camps prior to services being rendered.

Client will have until December 31st of the current registration year to submit requests for PROfessional Backing as a part of their current registration. As of January 1 of the following year, client will be required to officially register for all services at their current rate.

Client will ensure that ALL Deposits, Registration Agreements Forms AND Athlete Waiver Release Agreements are completed PRIOR to any services being rendered. Failure to do so will result in delay or cancellation of service and/or the loss of any dates requested or payments made.

Client may pay up to a 6% Non-Refundable Administrative Fee on requested/invoiced services; based off the total invoiced amount. Client is responsible for paying their invoice on-time. Note: There will be no refunds for individual members. (Pricing and services are based off the CURRENT camp season and may not (at any time) reflect ANY past discounts, pricing agreements, plans or “special” instructional rates/times).

Client will pay PRO Camps a $250.00 per date block “Save the Date” Deposit for *required* services (such as, but not limited to, services that require any travel). If a specific service does not require a Save the Date Deposit (i.e. MAXimum Video Reviews), payment - IN FULL - must be made prior to work being started. No exceptions. SAVE THE DATE DEPOSITS ARE DUE AT THE TIME OF THE REQUEST(S) AND WILL BE INVOICED. Multiple dates require separate deposits and fees. (Example: A program with two separate camp dates would need to make a $500.00 “Save the Date” Deposit to cover both sets of dates). Camp dates are not guaranteed until any required “Save the Date” Deposit has been received. Note: “Save the Date” Deposits are non-refundable but will go towards the balance due.

Client will Pay PRO Camps a $250.00 per team official Registration Deposit for *required* services. This typically applies to Summer Camp & Choreography Registration (but it is not limited to Summer Camp & Choreography Registration). Required Registration Deposits will be invoiced. Teams are not officially registered until any required Registration Deposit has been made. Deposits are non-refundable but will go towards the balance due. It is highly recommended that clients register for summer services immediately after their tryout process to avoid possible late fees, delays or cancelations.

Client will Pay PRO Camps their final balance due, up to 30 business days PRIOR to the start date of the first scheduled service unless otherwise noted by PRO Camps. Failure to do so may result in PRO Camps reserving the right to remove any and all discounts, cancel the camp without refunds, enforce the nonrefundable fees and/or apply additional late fees of $150.00 PER TEAM plus an additional $50.00 PER WEEK excessive late fee for every week after the balance is unpaid starting from the due date listed on the official invoice. Note: Any payment made after the invoiced payment deadline will need to be made in the form of certified funds (bank check, cashier’s check, money order, etc…) with overnight shipping OR by credit/debit card (fees may apply). Personal checks are not accepted at any time. A $150.00 fee will be charged for all returned checks.

Client will provide any camp schedule(s) to PRO Camps for approval prior to finalizing. When travel is included in service price, Client acknowledges that ‘travel’ includes major transportation to and from the camp locations nearest and most reasonable airport and room and board. This may not include any additional travel (i.e. airport pickup and drop-off, rides to and from hotel and camp location, etc...).

Client understands and acknowledges that services include one trip per team per service unless otherwise noted by PRO Camps. “Make up” travel expenses are the Client’s primary responsibility along with an additional $200.00 per team return fee.

Client will provide first aid materials and trained/certified staff for the camp in the event of an injury. PRO Camps is not responsible for handling any form of injury.

Client will provide at least one adult coach who will remain ON-SITE with the participants at all times. Instruction will stop immediately if a coach is not present and available.

Client will provide all necessary coaching and spotting during camp. PRO Camps is responsible for instruction only. PRO Camps and Instructors are not interim coaches. Primary coaching responsibilities (including but not limited to) spotting, encouraging proper techniques, maintaining the safety of the athletes and resolving any individual or team “disputes” are the Client’s responsibility.

Client gives full permission to We Are PRO, LLC dba PRO Camps & Choreography to photograph, videotape and/or audio tape material to be used in print or broadcast media as deemed appropriate for marketing or promotion of any We Are PRO, LLC dba PRO Camps & Choreography service/activity and for publicity surrounding participation in any of these services.

Client will request changes, cancellations and important notifications in writing (via email). Texts, phone calls, and social media messages are not acceptable.

Client agrees to the following cancellation terms: Notification received at least 30 business days prior to the start of the scheduled service date(s) are subject to 50% refund less deposits, fees, travel costs. Notification received less than 30 days to the start of the scheduled service date(s) are non-refundable - no exception. Approved refund checks will be mailed out within 30 business days from approval.

Online Payment Process:
Save the Date Deposits will be invoiced at the time of request and must be paid to officially secure those dates. Registration Deposits and remaining balances will also be invoiced following submitted on-line Registration Agreement Forms. Personal checks are not acceptable forms for payment at anytime. NOTE: CURRENT YEARS SERVICES AND PRICING IS NOT SUBJECT OR RELATIVE TO PREVIOUS SEASON PLANS, SERVICES, DISCOUNTS OR DEALS. ALSO, ADDITIONAL DISCOUNTS MAY NOT APPLY TO OTHER REDUCED RATES/PRICE POINTS OR BREAKS. Please be sure to ask about current pricing and offers prior to submitting your Registration Agreement Form. Additional registration and payment information may be provided on your official invoice.

Registration Disclaimer:
BY SUBMITTING THIS PRO CAMPS & CHOREOGRAPHY ON-LINE REGISTRATION AGREEMENT FORM, YOU ARE INDICATING THAT YOU HAVE READ, UNDERSTOOD, AND FULLY AGREE TO THIS SEASONS CURRENT PUBLISHED PRICING AND TERMS AND CONDITIONS OF THE CURRENT YEARS PRO CAMPS & CHOREOGRAPHY REGISTRATION AGREEMENT AS WELL AS ALL OF THE PRO CAMPS & CHOREOGRAPHY POLICIES AND PROCEDURES.

Waiver Disclaimer:
IF CLIENT FAILS TO OBTAIN ALL WAIVERS, ETC. FROM ATHLETES/PARTICIPANTS, CLIENT SHALL ASSUME RESPONSIBILITY FOR ANY PARTICIPANT INJURIES NOT COVERED BY WAP WAIVER.

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