Lā Hoʻihoʻi Ea Honolulu 2025 Vendor APPLICATION

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Lā Hoʻihoʻi Ea Honolulu will be held at Thomas Square on Sunday, July 27, 2025 from 10:00 am - 5:00 pm.

Please fill out this form and AN ORGANIZER WILL REACH OUT TO YOU regarding whether your application has been approved.

Forms must be filled out by June 10, 2025. Notification of acceptance will be sent by June 24, 2025 and insurance paperwork and payment are due by July 8, 2025.

Please note that each vendor must carry their own insurance. A separate email will be sent indicating how to list Additional Insured, which will include City & County of Honolulu, Lā Hoʻihoʻi Ea Honolulu and Hui Aloha Aina Momona.

You should receive a copy of your responses upon submittal of this form. If you do not receive a copy, please contact (808)220-0379 or email LHEvendors@gmail.com.

Email *

What is the name of your contact person? *

What is the name of your Club or Organization? *

What is your Instagram account name?

What is your TikTok user name?

Please list any other social media handles you use :)

What is your best contact phone number? *

What is your contact / business address? *

What type of Vendor are you? Fees for Vendors should be made via cash or check. 5% fee will be added if paying via Venmo, etc. *

Non-Profit Organization ($95)

Cultural Practitioner ($95)

Crafts / Product Vendor ($175)

Other:

What would your booth like to exhibit or sell? *Please note that sale or distribution of food or drink items, including ʻawa, may be regulated by the Department of Health. Please indicate if you plan to sell or share any such items as a part of your exhibit. *

Please share with us how your product / exhibit supports or promotes the Hawaiian Culture or Lā Hoʻihoʻi Ea. *

Please type your initials indicating you have read and agree to the following:

1. HOURS OF OPERATION: La Hoihoi Ea hours are 10:00 a.m. until 5:00 p.m. Registration and set up lasts from 7:00 a.m. until 10:00 a.m. Location of tent will be assigned at the discretion of the event organizers as directed upon registration on the day of the event. The celebration officially begins at 10:00 a.m., however, food, cultural demonstrations and exhibits may begin earlier. Area must be completely cleared and cleaned by 7:00 p.m. Vendors must be prepared to remove their own trash (i.e., empty boxes, etc.).

Please type your initials indicating you have read and agree to the following

2. FLAG CEREMONY: All vendors and guests at Thomas Square will be asked to join the blessing and flag ceremony at the main flagpole to begin the day collectively. Time will be announced in a later email. Please be prepared to secure your tent during this time.

Please type your initials indicating you have read and agree to the following:

3. TENT, TABLES, AND CHAIRS: Booth fees cover ONE 10 x 10 space for ONE vendor / organization. Please let us know if you would like a larger space so that we can discuss booth fees. Exhibitor, cultural practitioner, or food vendors will provide their own 10’ x 10’ tent, tables, and chairs. ABSOLUTELY NO PINS OR SPIKING ARE ALLOWED on the grounds. ALL TENTS MUST BE WEIGHTED DOWN WITH AT LEAST TWO 40 POUND OR GREATER WEIGHTS. Four weights are recommended.

Vendors must bring their own rope, water barrels, sandbags or cinder blocks to anchor their tents or indicate that they would like to purchase buckets. (One 5 gallon bucket is 40 pounds. We will provide a hose to fill water.) All tents must be located away from the central Hawaiian Flag and the main stage.

Please select one of the following. *

I will bring my own set of 40 lb weights (2 minimum)

I would like to purchase two 5-gallon buckets ($20 total) to use as weights on the day of the event.

I would like to purchase four 5-gallon buckets ($40 total) to use as weights.

Please type your initials indicating you have read and agree to the following:
4. DELIVERY OF SUPPLIES AND EQUIPMENT: Driving or parking on the grass at Thomas Square is prohibited. Please plan accordingly in the delivery of supplies and equipment. Cars will be allowed to drive and unload along Victoria Street and King Street. Vendors are prohibited from driving their vehicles on the grass/grounds.
*

Please type your initials indicating you have read and agree to the following:

5. INDEMNIFICATION: You agree to indemnify, save and hold harmless the City & County of Honolulu, La Hoihoi Ea Honolulu, Hui Aloha Aina Momona and all other sponsors of this event, their officers, staff, and volunteers from any and all deaths, injuries, losses and damages to persons or property, and any and all claims, demands, liabilities therefore arising out of your negligence, misconduct, exhibit, cultural demonstrations, food services, and participation. You shall also be liable for any lost, damage or injury to persons or property resulting from your demonstration or exhibit to the person or persons suffering such loss, damage or injury. Any and all damage to Thomas Square and/or park facilities caused by you must be fully and completely restored within 7 days after the end of this event.

Please type your initials indicating you have read and agree to the following:

6. REVOCATION: La Hoihoi Ea Honolulu reserves the right to deny space, or to revoke this agreement if you fail to comply with the conditions for participation that appear elsewhere on this document.

A copy of your responses will be emailed to the address you provided.

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