OWHE 2020 Board Application
Oregon Women in Higher Education (OWHE) is accepting applications for new board members. We are eager to elect people into the following board positions and continue the great work of connecting folks within Higher Education in the state of Oregon, providing our members with professional development opportunities, and encouraging folks to lead change in higher education. If you are interested in this amazing opportunity to serve, please apply!

What's New with OWHE?

For forty years, OWHE has grown as a thoughtful, safe(r) space for women (and as has been typical of “women’s spaces”, it has been predominately white, cisgendered, and heterosexual women). Thanks to strong vision and guidance from previous boards, certain women in higher education have been able to come together, build community, and develop professionally and personally. Past board members worked to increase the inclusivity of the organization more and more, bringing the Womxn of Color Caucus Breakfast, reports on our demographics and asking the question, “Who should be in the room that we’re missing.” Our previous board added systemic change to our mission and inclusivity to our values. The current board has asked, “What does systemic change mean and what does it look like for us to practice that?”

For us, systemic change means growth from passively inclusive to actively anti-oppression. In other words, we can and must do better to create an inclusive space that invites and centers all marginalized and intersectional identities in higher education.

We will remain an organization for marginalized genders and we will intentionally center anti-oppression at the heart of our programming and opportunities. Through the next two years, we will be collaborating with this committee to recraft our mission, vision, and values to reflect this shift in focus.

We have announced a pending name change to the organization as we celebrated the forty years of OWHE at the conference this year. Currently, our name erases the myriad of gender identities that are part of our community. We’d like our name to reflect where we’re going as an organization. We will be inviting the newly formed Inclusion Advisory Committee as well as a new Board of Director to contribute to and help steer these conversations and this direction.


Eligibility

Any active OWHE member is eligible to apply for a board position. Membership is open to individuals who meet the following criteria: 1) are affiliated with higher education in the state of Oregon or the Portland Metro Area; 2) identify as a women, non-binary and/or transgender; 3) attend the annual conference or another OWHE sponsored event such as webinars, meet-ups, etc.; and 4) are signed up on our list serve. Active membership is defined as participation in OWHE activities within the 12 months prior to and including the annual conference.

Representation

Do you feel an intersection of your identity is not well represented by OWHE or the current Board of Directors (BOD)?

We encourage people who have been historically underrepresented in Oregon higher education and OWHE spaces to apply for the board! Specifically, would like to extend an invitation to apply to People of Color, folks with minoritized genders, folks with disabilities, parents, LGBTQIA+ members, people from other countries, people who have experience working in other fields, folks at different stages of their careers, etc. OWHE is for all of us and we want our BOD to represent those intersections of identities. We believe that diversity in experience makes us a stronger community and we value diverse perspectives.

Elections
Applications will be compiled and distributed to active OWHE members to cast electronic votes. New board members will be elected by a majority vote.

Elections Timeline:
Wednesday, February 12: Application opens at 8 am
Tuesday, February 25: Election Webinar at 12 pm **
Friday, March 13: Election application deadline at 11:59 pm
Monday, March 16: Voting opens at 8 am
Friday, March 27: Voting closes at 11:59 pm
Monday, March 30: Emails sent to new board
April TBD: First board meeting
Installation of new board officers during BOD Monthly check-in at first board meeting: TBD based on board members schedules
New board members will need to be able to attend the OWHE Board Retreat in June, Date TBA.

** February 25th noon webinar will be dedicated to finding out more about OWHE, the board, and the open positions. Register Here: https://zoom.us/meeting/register/tJcqduyqrjktHtjzagmLAEj4mBfLFipNFQ **

Please fill out as many applications as positions you are applying for.
Open Board Positions
Incoming Chair of the Board (3 year appointment)

Incoming Chair of the Board will work in collaboration with current Active Chair of the Board to assist in Chair duties and oversee 1-3 committees. Active Chair will provide mentorship and support. Year 2, the successful applicant will become Active Chair of the board, responsible for the oversight of the BOD, including all meetings and retreats and serves as liaison to ACE; Assures that the BOD fulfills its responsibilities for the governance of the organization; chairs all meetings of the BOD; serves as primary representative and liaison for the organization; oversees the Excellence Awards Committee; and mentor new Incoming Chair of the Board. In the third year, the successful applicant will become Past Chair, acting as consultant to BOD and active chair.

Estimated time commitment: Year 1, 4-6 hours a month spring, summer, and fall terms. 10+ hours/month in December and January. Year 2, 6-10 hours/month spring, summer and fall terms. 30+ hours/month in December and January. Year 3: not yet determined (estimated 1-3 hours/month).

*prior experience and involvement with OWHE is strongly preferred, but time served on the board is not necessary

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Director of Marketing and Communications (2 year appointment)
Responsible for providing communication to the general membership and developing marketing strategies for OWHE. Duties include but are not limited to:

- Collaborate with Board of Directors to maintain regular and consistent communication with members to promote growth,
retention, and highlight the benefits of involvement in OWHE
- Lead the Communications Committee
- Maintain the OWHE listserve and send out monthly newsletters and conference emails
- Manage social media accounts (Facebook page/groups, Instagram, LinkedIn)
- Maintain website content
- Create and execute a marketing plan for OWHE
- Create and manage brand and marketing materials
- Manage OWHE email inbox
- Ensure all shared OWHE content is accessible

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Director of Engagement (2 year appointment)
- Responsible for building a culture of advancement for women/non-binary/transgender individuals in higher education
positions
- Manage OWHE’s mentorship program and provide connection for the mentorship members throughout the year
- Plan, implement, and assess the mentorship breakfast at the annual conference
- Welcome new mentorship program members that join throughout the year
- Update mentorship program information, including website text, newsletters, and mentorship breakfast materials
- Participate in the development of the Institutional Rep role. Support IR’s and build connections between IR’s and mentorship
program members
- Collaborate with Director of Marketing and Communications and Director of Records and Analytics to maintain regular contact
with mentorship program members to promote growth, retention and highlight the benefits of involvement in OWHE

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Co-Director of the Annual Conference (2 year appointment)*

In partnership with 2nd year Co-Director of the Annual Conference,
- Responsible for the planning and oversight of the OWHE Annual Conference, including venue logistics, supplies, and
managing/delegating anything needed for a smooth annual conference operation in collaboration with other Board members.
- Assemble and oversee the conference planning committee and assist other board members in their committees if needed
- In partnership with Director of Business Ops, ensure the terms of the current contract stipulations are met in setup (e.g. free
room upgrades) and reflected in the final invoice (e.g. any promised discounts).
- Collaborate with other Board members around the post-conference surveys
- Future year RFP: Responsible for conference bid (RFP) process for subsequent years including creation of an RFP in
conjunction with board, incorporating feedback from members; researching and contacting local vendors to solicit bids;
leading the proposal review process; and working with other board members to review and finalize the final contract. This
process will happen once during your term.

Estimated time commitment: 1-3 hours/week maximum all year. November - February 5-8 hours/week

*prior experience and involvement with the OWHE Annual Conference is preferred

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Director of Records and Analytics (1 year term)

Responsible for maintaining membership and Board of Directors records while analyzing and reporting data to support Oregon Women in Higher Education’s (OWHE) achievement of its mission, vision and values. Duties include but are not limited to:
Provide leadership in data collection, tracking, and assessment by:
- Conducting an annual membership needs and interest assessment
- Gathering and analyzing membership demographics to inform strategic recruitment
- Gathering and analyzing feedback from the conference and other events to determine which programs are providing the most
value to our members
- Providing opportunities for members to weigh in on OWHE directions and issues
- Creating data visuals and stories to share back out with members to promote transparency between the Board and Members
- Develop annual report of membership and participation in conjunction with Board of Directors
- Maintain the membership database in conjunction with the Director of Marketing and Communications
- Keep clean, informative records/data, and archive historical data
- Organize and maintain the OWHE Google Drive in collaboration with Board of Directors

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ALL Board members are responsible for developing and executing OWHE's strategic plan and supporting the Directors of the Annual Conference in planning and execution of the annual conference. In addition to their Director responsibilities, all board members are expected to attend all BOD meetings (conference call once a month), a board retreat in June/July, regular check-in meetings with the Chair, and conference check-ins or subcommittee meetings as needed. We highly encourage board members to have financial support from their institution to serve on the board. Institutions will be asked to support board members' involvement through time release for meetings, participation in the annual conference, and costs related to traveling and attending the conference and summer board retreat. OWHE does provide hardship grants for BOD members who are unable to obtain institutional support to attend the annual conference and/or summer retreat.

Full Name (first and last) *
Your answer
E-mail Address *
Your answer
Position Applying For: *
Current Job Title
Your answer
Current Institution *
Your answer
How many years have you been actively involved with OWHE? *
Active involvement could include: on our membership list serve, attending the annual conference, presenting at the conference or on a webinar, attending a webinar, writing for the OWHE blog, etc.
In what ways have you been actively involved with OWHE? (For BOD to review to confirm eligibility -- not shared on application.)
Your answer
Please share reasons why you are interested in the position (6-10 sentences to be shared with members on election ballot). *
Please include any relevant prior experiences and what you hope to bring to the position and OWHE.
Your answer
OWHE is an organization for marginalized genders that centers anti-oppression, justice, equity, diversity, and inclusion in all that we do. Please speak to the ways in which you've shown your commitment to addressing systemic inequities and engaging with anti-oppression, justice, equity, diversity, and inclusion work? Please note that this answer will be shared publicly on our ballot. *
Your answer
Additional Comments (for BOD, not to be shared on ballot):
Your answer
By signing below, I certify that currently I have the capacity to dedicate time to OWHE, including attending monthly board meetings (that will be collaboratively scheduled) and moving initiatives in my functional area forward. Please sign name below: *
Your answer
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