Humanities Conference Room Reservation Form

Email address *

Event Name *

Your answer

Department *

Your answer

Event Date *

YYYY

Additional Dates

Please list all recurring dates in mm/dd/yyyy format.

Your answer

Number of Participants *

Not to exceed room capacity.

Your answer

Select Conference Room(s) *

Please check room capacity before selecting.

Humanities 1-Room 202 (Max. Capacity 40) http://humanities.ucsc.edu/hum-1-room-202.pdf

Humanities 1-Room 210 (Max. Capacity 50) https://humanities.ucsc.edu/hum-1-room-210.pdf

Humanities 1-Room 402 (Max. Capacity 25) https://humanities.ucsc.edu/hum-1-room-402.pdf

Humanities 1-Room 408 (Max. Capacity 25) https://humanities.ucsc.edu/hum-1-room-408.pdf

Humanities 2-Room 259 (Max. Capacity 50) https://humanities.ucsc.edu/hum-2-room-259.pdf

Required

Note:

Humanities 2-Room 359 is now prioritized for Humanities Division mobile laptop lab use – reserve at https://humanities.ucsc.edu/about/divisional-services/computing/cartform-embed.html

How will your group set the room up? *

NOTE: Reserving Group is responsible for changing furniture placement, as well as returning furniture to original room configuration.

Lecture Style

Conference Style

Other:

Will you be serving food at your event? *

Yes

Catering Info

Who will be catering? Please provide name and contact info.

Your answer

Set-Up Time *

We will unlock the room at this time. Please allow a minimum of 30 minutes before event start time to accommodate tech set-up, catering, etc.

Time

Event Start Time *

Time

Event End Time *

Time

Clean-Up Time *

Time needed to reset/clean up room and allow for catering to pick up materials. Please note, we will charge for rooms that are not cleaned up.

Time

Please list any additional information about your reservation:

If you've selected multiple rooms, please list your preference. If you need multiple rooms, please list why (ex: We would like to reserve room 202 and 210 because we will be having a lecture in room 210 and will serve food in room 202.)

Your answer

Event Coordinator Name *

Your answer

Event Coordinator Phone Number *

Your answer

Event Coordinator E-mail Address *

Your answer

I understand that the Event Coordinator is responsible for ensuring the room is cleaned up and reset to its original configuration after the event. There are cleaning supplies located in the conference rooms. *All trash and recycling must be removed after the event and bins relined.* Please return the tables and chairs to the original configuration (map is located on the wall) and close all windows and doors. If Humanities Academic Service staff are not available, please contact Humanities Facilities Coordinator, Tony Grant (tegrant@ucsc.edu or 831-428-1733). Key drop-off is outside ASC HUM 1.

Yes, I agree and understand.

Required

Contact Person for Event