Any changes to the time of the event must be disclosed and approved by a
Hart Gallery representative at least 48 hours prior to the date. All events must end by
scheduled time, and it is the Client’s responsibility to ensure that all persons leave the premises
at the agreed upon time.

All decorations and food brought in shall be cleaned and removed by end time. Please give
yourself time for set-­‐up and cleanup when planning your event. The entire area must be left in
the same condition as it was found. Please remove all items brought in for the event by the
Client and any vendors. The Hart Gallery Tennessee is not responsible for any items or
belongings left behind. The Hart Gallery Tennessee takes responsibility for the following clean-­‐
up activities: cleaning the restroom, general sweeping, mopping, and trash disposal.

The Client may self-­‐cater the event or select a caterer of choice. The Hart Gallery Tennessee
reserves the right of vendor approval for all caterers and bar service providers. The Client
and/or its associated vendors are responsible for kitchen clean up, including but not limited to:
cleaning of countertops, floor, and sinks; removal of anything placed in the refrigerator or
freezer; placement of rented plates and flatware in the dishwasher. Please leave the kitchen
and all appliances belonging to the Hart Gallery in the same condition as they were found.

The Tennessee Alcoholic Beverage Commission regulates the sales and service of all alcoholic
beverages. The Hart Gallery Tennessee is subject to and will observe the applicable regulations.
Therefore, it is a policy that the Hart Gallery will not supply alcoholic beverages to guests.

For private, non-­‐paying events in which guests do not pay for admittance and the general public
is not allowed to enter, the state of Tennessee does not require the services of a licensed
bartender for the serving of alcoholic beverages or a temporary liquor license. For public
events or events requiring payment of a ticket fee by the guests, the Client must retain the
services of a licensed bartender for the distribution of alcoholic beverages and obtain an
appropriate temporary liquor license from the Tennessee Alcoholic Beverage Commission.

The service of alcoholic beverages to minors is prohibited; therefore, identification must be a
requirement for all guests, regardless of whether or not a licensed bartender is employed for
the event. The Client or a representative is responsible for insuring that all individuals partaking
in alcoholic beverages are of legal drinking age.

Please note there is not an ice machine on the premises.

Decorations, lights, displays, or exhibits may not be attached to walls, ceilings, columns,
windows and/or fixtures with nails, tacks, staples, tape, or any other substance. Liability for
damages to the premises will be charged to the client.

Smoking is not allowed inside the Hart Gallery facility. In designated outdoor areas,
extinguished cigarette butts must be placed in the proper receptacles.

Anyone exhibiting inappropriate behavior and/or intentionally causing damage to the Hart
Gallery Tennessee and its artwork will be asked to leave immediately.

Bubbles, bubble machines, crazy string, glitter, confetti, and fireworks are not allowed inside
the Hart Gallery.

All candles must be in glass or solid containers, or approved by a Hart Gallery Tennessee
representative.

Clients shall be responsible for any loss or damage incurred by the Client, Client’s agents,
contractors, and guests. The Hart Gallery Tennessee reserves the right to charge the Client for
any loss of damage to the premises occasioned by the Client, Client’s agents, contractors, and
guests.

The Hart Gallery will not assume responsibility for damage to or loss of guests’ personal items
during an event. Guests should be encouraged by the Client to secure their valuables. If
security personnel are required for an event, it is the responsibility of the Client.

The Hart Gallery Tennessee has the right to use photographs of events for promotional and
marketing purposes.

The Client agrees to pay the agreed rates as outlined in the below. Please remember to
account for setup and cleanup within the requested amount of hours. A flat $200 deposit is
required at the time of booking.The remaining balance is required two weeks prior to the start of the event or (plus any overages) at the end of the event.
Rate includes use of tables and chairs including:

Two 6 foot tables
Two 8 foot tables
Two 4 foot tables
50 white folding chairs


Facility Rental Rate: a 2-hour minimum time requirement of $500.00  Every additional hour is an additional $100.00.  Plus a cleaning fee of $75.00.

Cancellations made greater than 2 weeks prior to the event will receive a refund of 50% of the
rental deposit. Cancellations made less than 2 weeks prior to the event will forfeit the entire
deposit amount. No other cancellation fees will be charged to the Client.    

The Hart Gallery Tennessee parking lot is a paid  lot. Additional parking can be found on the street.

I agree to the terms and conditions that are set by the Hart Gallery Tennessee. This booking will remain tentative, subject to cancellation by the Hart Gallery Tennessee until deposits are received by the facility. Client also understands no additional services will be provided other than what is listed in this agreement. The agreement along with any other attached addendums
signed by both parties constitutes the entire agreement of the parties.