WoolseyAV- Live AV Request Form
Please fill out this form to request live audio-visual services for your event.
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Email *
Full Name *
Phone Number *
Contact Email *
Event Date *
MM
/
DD
/
YYYY
Event Name *
Event Start Time *
Time
:
Event End Time *
Time
:
Event Location (Venue Name and Address)
Venue Contact Name
Venue Contact Number
Type of Event *
Is Event Inside Or Outside? *
Approximate Number of Attendees
Required AV Equipment
Describe The Type Of Room Or Space
Audience engagement: What is the desired experience for your audience? Do you want interactive elements, such as, crowd microphone? (e.g., chat, Q&A, live polls)
Event format: Will this be an in-person, hybrid, or virtual-only event? *
Accessibility: Note access to the room, including loading docks or elevators. Consider travel time from parking to the site. *
Internet access: Will the venue have suitable Wi-Fi? *
Will there be a designated section for Audio Visual Equipment & Safe Cable Management Areas? *
Accessibility: Are assisted listening devices or other audio accommodations needed? *
Is supplemental lighting required?
Clear selection
Room Dimensions & Layout:
Is Power Onsite? *
Note the location and power rating of outlets. Determine access to the electrical panel and available power capacity. *
Venue-specifics: Are there any venue limitations, such as a lack of a loading dock or elevator for heavy equipment? *
What are the venue's security policies? *
Venue Rules: Are there any specific rules or restrictions from the venue that the AV team should be aware of, such as a curfew, noise restrictions, or union requirements?
What are the allotted times for setup and breakdown? *
Rehearsal and Soundcheck: What is the allotted time for a soundcheck and technical rehearsal with presenters?
Schedule and Agenda: Can you provide a detailed event agenda with specific timings for each segment (e.g., keynote, panel, Q&A, breaks)?
Dress Code: What is the dress code for the AV team? (e.g., black-out, branded shirts, professional attire)
Does A Live AV Technician Need To Be Hired On Site For Event
Clear selection
Do you Need Live Video Services? *
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