Shelburne Farmers' Market 2019 Vendor Registration Form
Thursdays from 3-7 pm, May 23 - October 3, 2019

APPLICATION DEADLINE:
FRIDAY, MARCH 15th

Vendor registration will be open until Friday, March 15th and vendors will be chosen soon after.

A $15 non-refundable application fee must be made by the deadline with your application to be considered. The fee can be paid via Email Money Transfer to FarmersMarketShelburne@gmail.com (For EMT, please use the following Question: What town is Market Located In? | Answer: Shelburne) or with cheque made out to "Shelburne BIA Farmers Market" or with cash.

Cash or cheque can be dropped off or mailed to Crewson Insurance Brokers at 110 Adeline St, Shelburne, ON L9V 3J8 during regular business hours (please ATTN: Jennifer). Failure to provide payment of $15 application fee, before application deadline, will result in application not being reviewed.

Fees for this 21 week season are as follows:
$275 - Single Booth Space (10X10) with no Electricity
$320 - Single Booth (10X10) with Electricity
$350 - Double Booth (10X20)
$395 - Double Booth (10X20) with Electricity

Upon approval 100% of season payment must be paid.

Vendor Questions can be directed to FarmersMarketShelburne@gmail.com
or
Facebook page Facebook.com/ShleburneFarmersMarket
or
Instagram page Instagram.com/ShelburneFarmers

**** COMMUNITY TABLE ***** (Other Booking Option)

Would you like to participate in the market one or two times per season or are looking to gain exposure for your charitable organization or event? The Shelburne Farmers' Market offers the "Community Table" at each market date. Those who are looking to utilize the Community Table must book their date by reaching out to Izabela (Community Table Coordinator) at FarmersMarketShelburne@gmail.com. A $30 donation fee must be paid to secure booking via cheque, cash or email money transfer. PLEASE NOTE THAT IF YOU ARE INTERESTED IN THE COMMUNITY TABLE, THERE IS NO NEED TO FILL OUT THIS VENDOR FORM. This form is intended for full season vendors only.


Mission:
The Shelburne Farmers’ Market strives to be a producer based farmers’ market that assists in developing a strong local market for our producers, growers and consumers within the area. The market will stress the importance of supporting local businesses, community organizations and local artisans while providing the consumer with the highest quality products that our region has to offer.

Values:
Co-operation, Quality, Community, Sustainability

When:
Market operates Thursdays, 3 pm - 7 pm from May 23 until October 3, 2019 (21 weeks)

Where: First Avenue West & Owen Sound St, Shelburne, ON, Canada (On First Avenue West) in front of the Trinity United Church.

The Shelburne Farmers’ Market accepts 5 types of Vendors:
1) Farm Products;
defined as a market vendor selling products grown/produced on his/her farm such as produce, herbs, meats, wool, etc., or food products made by the seller such as honey, maple syrup, etc. Farm Product Vendors must identify where all of the products for sale are grown.
2) Prepared Foods;
defined as a market vendor selling ready-to-eat food products prepared before or at the market using mainly local ingredients.
3) Artisan Crafts;
defined as a vendor whose product is personally designed and hand-crafted preferably with local materials.
4) Non-profit Community Group;
defined as local community groups helping to make the community better. (Community Booth fees may apply)
5) Entertainment;
defined as any person(s) providing entertainment for the market. Entertainers are allowed to sell their personally produced products and can accept donations from patrons. Entertainers are provided with a space at the market free of charge contingent of them providing market entertainment.

First & Last Name *
Primary Contact
Your answer
Other Contact Name *
Secondary Contact
Your answer
Name of Farm/Business/Organization *
Your answer
Phone Number *
Your answer
Address *
Your answer
Email *
Your answer
Website
Your answer
Social Media - Facebook
Your answer
Social Media - Instagram
Your answer
Returning Vendor or New Vendor? *
Required
Please provide a description of your business. *
Your answer
Business Structure
What type of vendor are you? *
If you are a farmer, how many acres do you cultivate and/or explain?
Your answer
If you are a farmer, do any of the following choices apply?
Are you a member of any professional organization?
Your answer
Do you sell at any other Farmers' Market and if yes, where?
Your answer
Are your products produced locally or contain local ingredients? *
Please provide a list of all Products you would like to sell at the market. *
Your answer
Do you require vehicle at your booth? *
Required
Do you require electricity? *
Required
Vendor Table Rates (choose which rate you would like to pay) *
(there is no HST on vendor rates)
Required
How will you be paying your $15 application fee? *
Those who fail to pay their fee by the application deadline will not have their application considered. Fee is non-refundable.
How will you be paying your season fee? *
Full Season Payment will be due once your vendor application is approved. Those who do not make full payment as soon as possible after being approved as a vendor will not be allowed to set up their booth on Market Days.
Will you not be attending any Thursdays? If so, what dates?
Please note vendors are limited to only 3 missed dates total for the year. Please read the rules and regulations for more information.
Your answer
Do you have your own liability insurance?
What's something people would be surprised to know about your organization/company?
Your answer
What do you love most about Shelburne?
Your answer
What's your favourite thing about the Farmer's market?
Your answer
Do you agree to the Shelburne Farmers' Market Insurance Waiver? *
Insurance Waiver for Shelburne Farmers’ Market. The Applicant acknowledges and agrees that Neither the Board of Management of the Shelburne Farmers’ Market, nor its staff will be responsible for any property damage or injury incurred by a person or persons, vehicle, equipment, or otherwise on the site of the Market. The Shelburne Farmers’ Market will procure Liability Insurance from Farmers’ Market Ontario for all Vendors participating at the Shelburne Farmers’ Market. The Shelburne Farmers’ Market strongly recommends that Vendors maintain their own liability insurance and provide proof of such insurance with application. The Applicant agrees to indemnify and hold harmless the directors, officers, members, representatives, market manager of the Shelburne Farmers’ Market and the Shelburne BIA from any and all actions, claims, liabilities, assertions of liability which in any manner arise or be alleged to arise from any and all activities connected directly or approximately with the Shelburne Farmers’ Market, whether such action, claim, liability or assertion of liability resulted directly or indirectly from the negligent acts or omissions of said directors, officers, members, representatives, market manager or others connected with the Shelburne Farmers’ Market.
Do you agree with the Shelburne Farmers' Market 2019 Vendor Rules and Regulations? *
1. The Shelburne Farmers Market will operate every Thursday afternoon from May 23 until October 03 2019 from 3pm to 7pm, located at First Avenue West and Owen Sound Street in front of the Trinity United Church, Shelburne, Ontario. 2. The Shelburne Farmers’ Market (SFM) is governed by a Board of Management consisting of a Market Manager, Vendor Coordinator, Other Coordinators, Secretary and Finance Coordinator. On-site vendor management of the SFM is managed by a Vendor Coordinator contracted by the Board of Management for the season. 3. In order for a vendor to participate in the SFM, a completed registration form with all required payments (application fee + season fee) must be submitted to the Vendor Coordinator for submission and approval by the dates outlined above. 4. Vendors are required to produce a minimum of 80% of the products that they provide for sale under each category. A producer may sell additional produce (up to 20%) grown by a relative and/or local farmer upon prior approval by SFM Board of Management. For all produce grown off-site, signage during market hours must indicate name and location of original producer. Vendor Coordinator in conjunction with a Board of Management member, may conduct farm inspections verify that the products listed and approved on Vendor applications and being offered for sale are grown on site as per the Vendor application. 5. Vendor Coordinator, in consultation with Board of Management, may, in his/her discretion, approve or refuse to approve any application for status as a Vendor and shall not be obliged to give, nor shall the applicant be entitled to receive written reasons for the decision and also reserves the right to veto the sale of a given good. 6. It is vendor’s responsibility to comply with all Municipal, Provincial and Federal Regulations regarding labeling, measures, health and safety, food handling etc. for all products offered for sale at the SFM. It is also the vendor’s responsibility to ensure all compliance with Federal and provincial taxes. 7. It is recommended that vendors provide proof of minimum $2 million Liability Insurance to cover damage or loss to the vendors’ personal property and to cover injury and/or damages suffered by a third party. The market does have liability insurance to cover most vendors at the market. Commercial/Retail vendors (vendors who have retail or wholesale outlets in their community such as bakers, butchers, etc.) are not covered by the Shelburne Farmers' Market Insurance Policy and are required to have their own. 8. Vendors found to be reselling produce purchased at the Food Terminal and/or Food Auction will be under review by market management and maybe suspended from the market for the duration of the season and will forfeit all fees paid. 9. Only products listed on the application form and approved by market management will be permitted for sale. Any additional products must be submitted to Vendor Coordinator for approval prior to displaying in booth and an amendment made to the vendor application. Duplicate products may be denied entry into the market. 10. Price cards must be displayed for all products and must include price of the product and product details (i.e. variety, product name, etc.) Signs shall be clearly visible to the buyers. 11. Market management strongly discourages distress pricing. 12. A limited category of products that cannot be produced in Canada will be considered for sale at the market. Such products will only be considered if the vendor has substantial input in their preparation/creation and/or direct fair-trade links to their producer. 13. If a vendor is unable to attend on a Thursday, please contact the Vendor Coordinator 48 hours prior to the Thursday market day so that your location can be filled accordingly allowing an attractive market set-up. Please notify the Vendor Coordinator by email (FarmersMarketShelburne@gmail.com). In the event of an emergency (i.e. truck breaking down) please contact the Vendor Coordinator as soon as possible either by email (FarmersMarketShelburne@gmail.com). Please do not notify via the Market Facebook page. Those that fail to notify the Vendor Coordinator of their absence will be charged the following penalty: After the Third Offence (by the discretion of the Market Manager) a charge of $100 charge can be charged and after the Fourth Offence- No longer be able to participate in future market dates. 14. The market area will be available from 1:30 pm to 2:45 pm for vendor set-up. All vendors are expected to be set up and be ready for business no later than 2:45 pm to ensure safety & professional look to the general public. Please notify the Vendor Coordinator immediately if you are unable to meet this deadline so that assistance can be made available for a quick and safe set-up upon arrival. 15. Vendors will agree to bring an adequate supply of their primary product to last the entire market day as no vendors will be permitted to drive out of their space until the market close of 7 pm. 16. Vendors are responsible for providing all display materials (tables, chairs, canopies, extension cords, adequate canopy weigh-downs) and all booths should have an attractive and professional appearance. Vendors are encouraged to maintain all promotional and pricing materials within your booth; placement of signage outside of your allocated space will be at the discretion of the Vendor and/or Marketing Coordinator. Vendors agree to maintain their stalls in a neat, clean and orderly fashion. 17. All garbage must be collected at the end of market day and vendors are responsible for taking the refuse with them at the end of the market. No garbage is to be left on site. 18. Smoking in vendor’s booths or on the Shelburne Farmers' Market boundaries is NOT permitted. If a vendor requires a smoking break, please leave the SFM area and smoke offsite.
Required
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