Rio Del Oro Harvest Festival Vendor Application
Thank you for your interest in being a vendor at the Rio Del Oro Elementary Harvest Festival! All vendor applications are due on Wednesday, October 11th, 2017. Booths are awarded on a first come, first served basis and every effort is made not to duplicate vendors (with the exception of LuLaRoe). Please direct any questions to Donna at Vendor fees can be dropped off at the school office in an envelope marked PTO, sent via PayPal, or mailed to the Rio PTO at 1220 Zanes Dr., Plumas Lake, CA 95961.

*Event is Friday, Oct 20 from 5-8 pm. Set up is allowed between 3:00 and 4:30 pm.
*Booth space is 10' x 10'
*All applications will be reviewed for approval
*Space is limited
*One vendor per company, with the exception of LuLaRoe (5 LLR vendors allowed)
*No vendors may sell food or drinks (small samples are permitted). Items such as jams, jellies, honey, soup or spice mixes etc. ARE permitted. Contact us with question and for approval.
*RDO PTO does not provide tables, tents, canopies, chairs, or power for this event.

Company Name *
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Contact Person *
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Address *
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Phone Number *
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Email Address *
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Business Website
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Booth Description *
Please include information about items sold
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Sponsorship Level *
Please provide a description and value of the silent auction item you will donate. (if applicable)
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Please read the information below. Do you agree to the terms and conditions outlined in this agreement? *
1. The word “Sponsor” as used herein shall mean Rio Del Oro PTO management, association, or its officers, agents, or volunteers acting for it, in the management of the event. 2. Eligible Exhibits. The Sponsor reserves the right to determine the eligibility of any company, group, or person or product for inclusion in the event and reserves the right to make venue changes for the good of the event. The Floor Plan is subject to change without notice. 3. Exhibit Installation. Exhibitor must check in at check in desk prior to initiating any construction or setup. Set up hours prior to event are 3:00 pm to 4:30pm and by Special arrangement. 4. Exhibit Removal. Nothing will be allowed to leave the exhibit hall before the end of the show. EXHIBIT REMOVAL HOURS ARE: Friday, October 20, 2017. Any Exhibit not completely dismantled and removed by Friday, October 20th by 9:00pm, will be removed and all fees will be charged directly to the Exhibitor by the Sponsor. Exhibitor will be charged for any damages caused, i.e., removal of doors, water, fountains, damage to grass, floors, etc. 5. Labor/Shipping. Exhibitors are responsible for providing or arranging all necessary labor in transporting, un-crating, erecting, dismantling, and re-crating, of displays, booths, tables, or any other materials used by Exhibitor. 6. Exhibit Staffing. All exhibits must be staffed as required during event hours by at least one person. Exhibitors are requested to arrive at least 30 minutes prior to the Event start time. 7. Venue Operation. Products may be sold in compliance with Event rules. The Exhibitor shall hold harmless the Sponsor from any and all damages or theft of merchandise or materials from contracted exhibition space. No exhibits shall extend beyond allotted space unless authorization in writing by the Sponsor. 8. Limitation of Liability. The Exhibitor agrees to make no claim for any reason whatsoever, including negligence, against the Sponsor , co-sponsor, its members or agents or employees/volunteers, or the lessors or owners of the Event or Premises for loss, theft, damage, or destruction of property, nor for any injury to self or employees while in the site quarters. Each exhibitor must purchase own insurance as required by law or circumstances. 9. Defacing of Facilities or Property. Exhibitors are liable for any damages caused by fastening displays or fixtures to the building floors, walls, or to provided equipment or furnishings, or for damage caused in any other manner. Exhibitors may not apply paint, lacquer, adhesives, or any other coating to building walls and floors or to standard provided equipment or furnishings. 10. Display Dimensions. Dimensions will be provided by the Sponsor. Requests for additional or altered dimensions will be provided by the Exhibitor upon delivery of application to the Sponsor. 11. Rejected Displays. The Exhibitor agrees that the exhibit shall be admitted and shall remain from the beginning of the Event until the end of the Event solely on strict compliance with rules herein laid down and any additional event specific rules. The Sponsor reserves the right to reject, eject, or prohibit any exhibit in whole or part, or any exhibitor or representative, with or without giving cause. If cause is not given, liability shall not exceed the return to the exhibitor of the amount of rental unearned at the time of rejection. If an exhibit or exhibitor is ejected for violation of these rules or for any other stated reason, no return of rental shall be made. 12. Exhibitors’ Insurance. At its sole cost and expense, Exhibitor may/shall carry as required and maintain during the period of the event, at which its exhibits, including move-in and move-out days, personal injury, property damage and theft coverage under a policy of general public liability insurance. Exhibitor warrants that by signing the Exhibitor Contract, Exhibitor has complied specifically with insurance requirements of the specific event. 13. Exhibitor Representative’s Responsibility. Each exhibitor must name at least one person to be his representative in connection with installation, operation, and removal of exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the Exhibitor shall be responsible. Sponsor reserves the right to have the exhibit installed at the expense of the exhibitor if work has not commenced on installation by 9:30 am on the day of the Event opening. 14. Exhibit Care. Exhibitors are responsible for keeping exhibits clean and orderly as needed, notifying the Sponsor or special or unusual maintenance needs within or adjacent to the Exhibitor’s exhibition area. 15. Attendance. The Sponsor shall have sole control over attendance policies at all times. 16. Sound Devices. The use of devices for mechanical reproduction of sound or music may be permitted by request, but must be controlled. Sound of any kind must not infringe on the ability of other exhibitors to operate. 17. Music in Booth. Live or taped music is prohibited as part of an exhibit or display without written permission from an appropriate music licensing source i.e., BMI, ASCAP. Evidence of an agreement must be available for review upon request. 18. Rescheduling of Event Policy. In the event that Event is booked in a public sports facility, fair grounds, park, School, or convention center, certain events can preempt the Event, i.e. acts of God, police action, governmental emergency use of buildings, major sports events, discretion of management, etc. If the Event is not held within 365 days of the original date all Event fees will be returned, except as noted in Rule 29. 19. Show Logistics. If necessary, detailed data, in the form of an Exhibitor’s Information Kit, will be mailed to each exhibitor in ample time for advance planning. The kit will contain information regarding shipment, labor, electrical services, rental items, Event hours, etc. If necessary, service order forms for all available services will be included and should be returned promptly. 20. Sub-Leasing. Exhibitors may not sub-let their space, nor any part thereof, or invite other firms or individuals into their booth space without written prior approval of the Sponsor. 21. Security. Neither the Sponsor, Event Management, nor the owners or lessors of the Event premises will assume any responsibility for exhibitor’s personal property. It is suggested that the exhibitor insure his property against loss and theft. 22. Fire and Safety Laws. Federal, State, County, and Local Laws must be strictly observed. Cloth decorations must be flame proof. Wiring must comply with fire department and underwriters rules. Smoking in exhibits is forbidden. Crowding will be restricted. Exhibits cannot block aisles and or fire exits. No decorations of hay or straw, pine boughs, leafy decorations or tree branches are allowed. See additional fire regulations of Site Management, and local Fire Marshall. 23. Cancellation of Show Exhibit Space. 100% of the total exhibit space cost is due upon assignment of space unless specifically noted. In the event of cancellation, this deposit is not refundable. 10 days prior to the event, the total exhibit space cost is due, unless specifically noted. In the event of cancellation, this booth space payment is not refundable. 24. Non Guarantee. The Sponsor shall remain free of harm of product sales, attendance, exclusive privileges or exhibitor success. 25. Collection. If suit is instituted by the Sponsor to collect past due amount, Exhibitor agrees to pay actual costs and expenses of collection in addition to court costs and reasonable attorney fees and interest at the maximum rate permitted by law. 26. Unoccupied Space. In the event Exhibitor has failed to occupy the space contracted for by 11:00 a.m., the day of the event, the Sponsor shall have the right to utilize such space in any manner it chooses; Exhibitor shall be entitled to no refund. 27. Representation. No representations are/have been made by the Sponsor unless in writing. 28. Sales Licenses. If Exhibitor plans to sell merchandise on the premises, Exhibitor shall be responsible for complying with City, County, and State Licensing and tax requirements. 29. Acts of God, Fires, Strikes, Etc. In the event that any outside cause, such as war, fire, strike, terrorist act, or other emergency, prevents the Event from being held, the Event Management may retain such part of exhibitor’s rental as shall be required to recompense management for expenses incurred up to the time such contingency shall have occurred. 30. Regulation Compliance. Exhibitor shall utilize the premises in an orderly manner and in compliance with all present and future applicable Federal, State, and Local Statutes, Ordinances, Rules, and Regulations. 31. Amendments to Rules. Any and all matters or questions not specifically covered by the preceding rules and regulations shall be subject solely to the decision of the Sponsor. The Sponsor may amend these rules and regulations at any time and all amendments so made shall be binding on exhibitors equally with the foregoing rules and regulations.
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