Information acording to Art 13 General Data Protection Regulation and Informed Consent Co-Change – Participation in the Final Conference
This informed consent sheet explains the further processing of your data and information provided in the research process and documents your rights.
Description of the Project
Responsible research and innovation (RRI) implies that societal actors (researchers, citizens, policymakers, businesses and third-sector organisations) work together during the whole research and innovation process. The aim is to align both the process and its outcomes with the values, needs and expectations of society. The EU-funded Co-Change project will apply an innovative systemic approach to boost the transformative capacity and leadership for RRI. It will centre on the concept of change labs and focus on interactions and dependencies of actors in each research and innovation ecosystem. The goal is to generate transformative capacity for institutional change in terms of practices, procedures, rules and norms at individual, organisational and system levels. The outcomes will be analysed to produce a toolbox for RRI-related institutional changes. This research follows the guidelines based upon Article 89 General Data Protection Regulation and Regulation (EU) 1291/2013 on establishing Horizon2020, as well as the protection of the natural persons in relation to the processing of personal data according to regulation EU 2016/679.
Name and contact details of the data controller ("investigator")
Contact details of the Data Protection Officer of the controller AIT:
Mag. Beatrice Kornelis
AIT Austrian Institute of Technology GmbH
Giefinggasse 2, A-1210 Vienna, Austria
Phone: +43 50550 2003
Kind of Data collected
During the Co-Change Final Conference personal data will be collected. This includes: your name, occupation, professional background, education and your personal opinions. Furthermore, screen captures with pictures of participants, as well as audio and video recordings of the sessions might be taken.
Purpose of the data processing
Your personal data will be processed for the purpose of conducting and analyzing Final Conference meetings, project dissemination and reporting to the EC.
Usage of your Data
The data generated within this method (interview/focus group/workshop/forum) will be used for Co-Change related research in the field of responsible research and innovation (RRI) only. This includes the processing for research purposes and dissemination activities in the field of responsible research and innovation as well as reporting on project progress to the European Commission.
Data Recipients
Data recipients are the project partners AIT Austrian Institute of Technology, VTT, Tecnalia, TU Delft, ESSRG, WWTF, PL, and the University of Novi Sad. In regard to the UNIVERSITY OF NOVI SAD (TRG DOSITEJA OBRADOVICA 8;21000 Novi Sad; Serbia) please note that Serbia does have a different level of data protection than within the European Union. Hence there might not be a supervisory authority or data protection principles established. It may be the case that there is no possibility to file a complaint by an independent court e.g. to get access to your personal data or to demand the rectification/deletion of your data.
Processing and Storing of your Data
For the analysis of the Final Conference minutes will be taken. Your data will be stored in a safe and lockable place at AIT facilities. Only the Co-Change research team will have access to this data. At the end of the project by April 2023 personal data that allows to identification will be erased, but not the whole set of data. In the case a publication is not finished by this date the data may be used until the work is finalized. Processed anonymised person-specific data might survive after the project as it may become part of publications and other dissemination activities. In the Final Conference you will state personal opinions which might be critical for you to some extent. While your names and screenshots may be published, we will protect the anonymity of personal opinions. Therefore, any personal opinions will be anonymized so that no relation can be established to the personal data of the participant. In addition, you have the explicit right to not answer a specific question. Your data will not be sent to third parties. The sole purpose of storing your data is for research. Your data will not be sent outside the confines of the consortium partners.
Supervision
Co-Change will have the supervision of Caroline Lackinger in terms of data management. You can contact her at
caroline.lackinger@gmail.com. She will gladly answer all your questions on Data Protection and the Ethics Code applied in the Co-Change project.
Your rights
During the Final Conference, you are always free to not answer a specific question or leave without any consequences. If you would like to address a question or an issue, please feel free to do so. Furthermore, you shall have the right to access, to rectify, to erase, to restrict the processing and the right to data portability as granted in GDPR Article 15 -22. In addition you have the right to object to the processing of your personal data. You can also withdraw your consent at any time, by contacting us without any consequences. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. If you are of the opinion that your data is processed unlawfully, you have the right to file a complaint with the data protection authority. Upon request your local supervisory authority will provide you information on exercising your right according to Article 57(e) GDPR. In order to exercise your rights, please contact
caroline.lackinger@gmail.com.
Dissemination of Results
The data generated will be used for Co-Change related research purposes in the field of responsible research and innovation (RRI) and dissemination. This includes deliverables, publications, reports, booklets and commentaries, policy briefs, blog posts, social media, journal articles and books on RRI.
After having stated these general conditions and rules, we are looking forward to a good cooperation and positive project results. We would like to thank you in advance for your participation in the project. As part of your registration in Co-Change Final Conference, you are required to tick the box which addresses that you have accurately read and fully understood the information given in this document and you give your consent to participate in the Co-Change research project through taking part in this Final Conference and provide your consent to the data transfer to the University of Novi Sad in Serbia. You can download this document. Additionally, this document will be attached to the confirmation email regarding your registration. This email will be sent to the email address you provided in the registration page.
