..."The BLACK Christmas Party"... (Vendor Agreement)
The Black Christmas Party
Location: The Venue1801
Date: Friday, Dec 20
Time: 4 to 9pm
Please be considerate of our Staff and ONLY register if you are READY to secure your slot.
•Food-Trucks only (Must have Sanitation Permit)
(includes desserts etc)
Early Bird Fee Ends Nov 31st $125
Dec 1-10th $150
Dec 11th-17th $165
*Beverages & Dessert Vendors (includes handmade items)
Early Bird Fee Ends Nov 31st $90
Dec 1-10th $110
Dec 11th-17th $125
•Retail Vendors (includes handmade items)
Early Bird Fee Ends Nov 31st $65
Dec 1-10th $75
Dec 11th-17th $90
•Artists Only (Painters, Photographers etc)
Early Bird Fee Ends Nov 31st $45
Dec 1-10th $55
Dec 11th-17th $65
This agreement by and between Black Business Owners of Charlotte (Client) and
(Vendor) and shall commence on Dec 20th, 2019 will be considered
agreed and valid upon signature by both parties.
All activities and services provided by the Vendor will be supervised by the Client’s staff/volunteers as
listed below and will be applicable to the following terms and conditions.
Deadline: Upon invoicing you have 48hrs to secure your slot.
Final Deadline to Register: Dec 17th
Event is NON-REFUNDABLE
Please DO NOT register if you are not ready to secure your slot.
~Up to 3 vendors per category
Inside vendors: Electricity may be provided upon request in advance. Limited outlets.
Outside vendors: No electricity. Please bring a generator & lamp or battery operated lamp.
TERMS OF AGREEMENT
The scope of engagement portion of this vendor agreement template provides both parties an
area to acknowledge any and all terms in regards to the services the vendor will provide.
SCOPE OF ENGAGEMENT
Food Truck and Non-Food Truck Vendors Agree to the Following:
*Vendors are to sale items within Scope of Merchandise listed on Registration.
(IE If you stated cupcakes,etc do not bring Jewelry)
*Event Will be Held From 4 to 9pm
(Vending for 5 hours)
Once you complete vendor agreement an invoice will be forwarded to you within 24 hours IF a slot is still available in your category. You will receive an email from us if your slot has been filled.
Expected Crowd (no guarantee): 500-750 guests
(This number will likely rise. We will update you closer to the event. We had over 150 rsvps within 24 hours of posting)
Set-up: Check-in 2-3pm
Do NOT Break Down prior to 9pm. You may cover your station with a Black Table Cloth if
you are no longer interested in selling. Food Trucks See Below!
Non-Food Trucks (Only)
*Vendors are to Provide ONE Table (4-6ft), a Chair, and 2 Black Table Cloths.(one for table
and one to cover items if you need to leave for bathroom etc or need to stop selling
merchandise). Please DO NOT ASK THE BREWERY FOR A TABLE or any other accommodation.
If you need assistance please see a BBOC representative.
Food Trucks (Only)
Food Truck Vendors are to Bring Someone to Handle customer Service.
If you have a Line, please provide some type of Ticket system so that people will have certainty that they will be
Bring a Trash Can. This will help maintain a
cleaner environment and increase lighting in your immediate area, for your Guests being
Bring additional lighting, if capable.
ALL payments are due upon receipt. After 48hrs invoices will be canceled to avoid late payment. Slots fill fast and this prevents payment after your slot may have already been filled.
Representation and Warranties
The Vendor hereby represents that they have the expertise, knowledge and experience needed
to provide the goods or services outlined in this vendor agreement.
The vendor agrees to uphold all laws and legal requirements of the state of North Carolina.
Liability and Indemnification
The Vendor shall indemnify, defend, and hold the Client and its representatives harmless for
any loss or damage.
Furthermore, the Client agrees to hold the Vendor harmless against any loss or damage, save
in cases of gross misconduct or negligence by the Vendor or its representatives.
The Vendor agrees to purchase the necessary insurance during the term of this agreement and upon request shall provide proof of such
insurance to the Client, if requested.
In the instance the Vendor should fail to maintain or provide proof of insurance, the Client shall consider such actions to be a breach of this
vendor agreement and will be grounds for termination.
The Vendor shall be considered an independent contractor. This vendor agreement does not establish an employer/employee relationship
between the Client and Vendor, and no such agreement shall be established at any time.
This vendor agreement shall be under the jurisdiction of the laws of North Carolina.
Therefore, any and all legal proceedings shall be conducted in the above state.
Either party may terminate this vendor agreement by providing written notice to the opposite party within 10 days of the termination
Upon this vendor agreement’s termination, all unpaid debts up to the point of termination will be due to the Vendor within 30 days.
This vendor agreement and any attachments shall be considered the entire agreement and shall constitute the termination of any prior
agreements including any written or verbal agreements.
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