Beardfest Vendor Application - June 25-27, 2020
Beardfest is a three day & three night, family-friendly festival centered around providing its attendees and co-curators with the best music, education, live art, food, and artisans we can find. Attendees can watch music and peruse vendors at the same time, swim in the stageside lake, explore the woods, and participate in workshops throughout Paradise Lakes Campground deep in the Hammonton, NJ Pine Barrens. The Beardfam wants to host vendors who share our passions for community-building, healthy living, caring for the earth, and showcasing their very best.
APPLICATIONS ARE OPEN UNTIL MAY 1ST BUT WILL BE ACCEPTED ON A ROLLING BASIS, SO APPLY EARLY. All accepted vendors will be notified no later than May 15th. If you need to know your acceptance status prior to this date for scheduling purposes, please get in touch with Robyn Mello (
Beardfest requires food vendors to purchase and provide a valid liability (and for practitioners, malpractice) insurance policy with $1,000,000 minimum coverage naming Out of The Beardspace LLC, Edenspore LLC, and Miller Farms LLC as additional insured. Failure to provide a valid certificate of insurance by Thursday, May 28th will result in the release of your booth.
All vendors are expected to remain open throughout the festival; beginning at 3:00 PM Thursday, June 25th and running through late night Saturday, June 27th. Campers are allowed to stay until 11am on Sunday, June 28th, so FOOD vendors are encouraged to remain open through breakfast on the 28th, as well.
E-mail Robyn Mello at
Business Contact (First and Last Name):
Cell Number (preferred in event of last-minute updates before and during the festival):
Are you a returning vendor?
What type of vendor are you?
Health and Wellness Products/Services
Food/Drink - Food Truck
Food/Drink - Tent
501(c)(3) Registered Nonprofit
Business Address (or personal address, if not incorporated):
Business City, State, and Zip Code:
Link(s) to Website or Social Media:
What will you be offering/selling at your booth? Lists can be updated over time but must be approved prior to festival's start.
Vending Packages and Fees
Please select your vendor package below.
Electricity access will be available for purchase for a charge of $40.00 for the duration of the festival. This charge will not apply to food service vendors (it's included). The electricity fee will be due with other payments by 6pm on Monday, May 15th.
Please select vendor package:
Food Truck: $600 includes 3 passes
Food Tent (10x10): $600 includes 3 passes
Non-food Tent (20x10): $550 includes 3 passes
Non-food Tent (10x10): $350 includes 2 passes
Shared Vending Non-food Tent (5x10): $225 includes 1 pass *it is your responsibility to coordinate with another shared vendor*
Non-food Tent and Workshop Facilitation (Limited to five 10x10s--must also submit workshop application): $175 includes 2 passes
501(c)(3) Nonprofit: Free
Will you require electricity? All Food Vendors will be given access to power at no additional cost. Non-food vendors will be charged a $40 electricity fee. If you select "Yes", we will contact you to discuss details. You will be required to provide your own extension cord(s) and surge protector(s).
I will provide my own generator.
Beardfest 2020 Terms and Conditions
To be considered for acceptance to participate as a vendor in Beardfest 2020, hereinafter referred to as “FESTIVAL”, the undersigned must agree with the following terms and conditions:
DAMAGE OR INJURY
The undersigned and its representatives assume all responsibility and liability for any and all risk of damage/injury/illness/death that may occur to the undersigned, its employees, volunteers, customers, and agents during participation in the festival. By signing these terms and conditions, the applicant hereby releases and holds harmless Out of The Beardspace LLC, Edenspore LLC, Miller Farms LLC, and their owners, employees, volunteers, and agents from all responsibility and liability of damage, injury, illness or death whether known, anticipated, or unanticipated as a result of participating in the festival. This includes personal injury, property damage, and defense costs. The undersigned acknowledges that they are independent contractors - not employed by or under the direction of the festival – except for compliance with these Terms and Conditions.
Out of The Beardspace LLC, Edenspore LLC, Miller Farms LLC, and their owners, employees, volunteers, and agents will not be responsible for any losses of any kind, whether by fire, theft, physical violence, nature, accident or any other cause. Beardfest will provide security for the festival; however, vendors are responsible for the protection and insurance of their own merchandise, equipment, etc.
SET UP TIMES
Vendors must check in at the front gate AND with Vending Team Member on-call to receive their credentials before beginning set up. Vendors and their vehicles will be searched by security for illegal substances and weapons before set up. All Vendors must set up booths on Wednesday, June 24th, 2020 between the hours of 3:00pm and 7:00pm or Thursday, June 25th between 10:00am and 3:00pm.
HOURS OF OPERATION
Vendors must remain open from 10:00am-12:00am on Thursday, Friday, and Saturday of the festival. Vendors are encouraged to remain open for the duration of the festival, which is 12:00pm Thursday, June 25th, 2020 until 11:00am Sunday, June 28th, 2020 (in case campers want to eat breakfast and get some last minute shopping in before they go home). Vendors must vacate the premises no later than 3:00pm on Sunday, June 28th, 2020.
All food vendors must sell ONLY the approved items that are listed on their vendor applications. No Exceptions! Food vendors must provide a legible menu board that lists all items and prices for purchase at all times.
The undersigned insures that at the conclusion of the festival their area will be left completely clean, and that there will be no evidence of property damage. An inspection will be completed by a member of The Beardfest Team, and vendors who do not comply will not be invited to return.
Each food vendor must provide us a copy of your certificate of liability insurance with a limit of not less than $1,000,000.00 per occurrence for bodily injury and property damage. All vendors represent that they have obtained such other insurance as they deem appropriate for the conduct of their business and as may otherwise be required by law. The certificate must name Out of The Beardspace LLC, Edenspore LLC, and Miller Farms LLC as additional insured. You/your business will also be responsible for any licenses, health permits, taxes, etc. necessary for your participation in the festival according to your craft and the State of New Jersey. All vendors shall have a current occupational license with a valid signature in their booth for the duration of the festival.
may help with temporary event insurance.
Food vendors must also comply with Atlantic County Health Department guidelines, be ready for inspection upon start of the festival, and submit the form at:
by Friday, May 22nd, 2020.
All vendors must have a certified fire extinguisher in their booth for the duration of the festival if you are dealing with any electronic, cooking, or grilling equipment, or open flame of any kind.
WATER AND ELECTRIC ACCESS
Beardfest will provide water and electrical hook-up to all food vendors. Power, 110V 20amp, will be available for purchase by non-food vendors for a charge of $40.00 for the duration of the festival. Electric fees are to be paid by Friday, May 29th, 2020. Vendors are responsible for supplying all power cords, surge protectors, and hoses which may be required to connect to suitable power and water.
NJ STATE LAWS
Vendors are responsible for paying all appropriate sales tax with respect to the sale of goods and for procuring all permits and documentation as may be required by local and state government to operate within the state of New Jersey. All vendors shall have a current occupational license with a valid signature in their booth for the duration of the festival. Atlantic County Health Department Forms and Regulations can be found here:
NO ILLEGAL DRUGS, ALCOHOL, FIREWORKS, NITROUS OXIDE, WEAPONS OF ANY KIND, OR ANY OTHER ITEM WHICH IS ILLEGAL IN THE STATE OF NEW JERSEY MAY BE SOLD AT ANY VENDOR’S BOOTH. NO EXCEPTIONS!
Each non-food vendor will be provided with two vendor passes/wristbands for the duration of the festival. Each food vendor will be provided with three vendor passes/wristbands for the duration of the festival. Additional vendor passes/wristbands may be available for purchase at their current rate on
or at the gate at time of entry (so purchase them early!). Please insure all employees wear the appropriate passes/wristbands at all times during the festival. VENDOR PASSES MAY NOT BE RE-SOLD OR GIVEN TO ANY NON-VENDORS UNDER ANY CIRCUMSTANCES.
Beardfest security and production will regularly inspect vendor areas for compliance. Failure by the vendor or their employees to comply with these Terms and Conditions will result in permanent termination of the right to vend at the festival and will subject the vendor to immediate removal from the festival. All determinations of vendor’s compliance with the Terms and Conditions are at the sole discrimination of Beardfest and all decisions are final. By their application to the festival and decision to participate in the festival, all vendors agree to abide by these regulations or face termination of their right to vend, removal from the festival, and forfeiture of all vendor fees, including the cleaning security fee.
Vendors must provide their own tables, chairs, tents, trash bags, electrical cords, surge protectors, lighting, equipment, displays, signage, ice, and materials. The use of frayed or unsafe extension cords is prohibited. All signage and equipment MUST fit within the vendor’s designated space and not block other vendors or traffic.
Vendor space must be kept clean and free of debris throughout the duration of the festival.
No amplified music will be allowed in the vendor areas that interferes with stage sound or camping areas. All music and entertainment will be conducted in the stage area only.
All vendor fees are non-refundable, rain or shine, and must be submitted with all documentation by Friday, May 29th, 2020. The deadline for submitting the application form is Friday, May 1st, 2020, but applications will be accepted on a rolling basis, so APPLY EARLY. All insurance certificates and food permits must be received by Friday, May 22nd, 2020. No partial payments will be accepted.
Please Sign and Submit Photos
I grant full permission to Beardfest to use my name, likeness, voice, photographs, videotapes, or quotations from me or my staff in accounts, promotions and activities, in any medium related to Beardfest.
I have read, I fully understand, and by signing below I agree to, and will abide by all of the terms, conditions, and guidelines stated in this agreement and the attached. I also agree to and will abide by any rules and guidelines that may be put into effect at any time by Beardfest.
UPON COMPLETION OF YOUR APPLICATION, PLEASE E-MAIL A BUSINESS PHOTO AND LOGO FOR PROMOTIONAL PURPOSES TO ROBYN MELLO,
Please type your full name to comply:
Send me a copy of my responses.
Page 1 of 1
Never submit passwords through Google Forms.
This content is neither created nor endorsed by Google.
Terms of Service