GROUP A (not during market time)

Sponsorships/Donors

• Reach out to businesses for donations

• Send thank you letters

• Make sure that the sponsor packages are being taken care of

• All materials provided

Social Media Posts

• Create and Schedule Post on Facebook and Instagram about the market

• 2x month Dec - March

• 4x month April

• 2x week May - September

• 4x month October & November

Website Maintenance

• Audit website 1x week during Market Season (April - November)

• Switch over material for new market season

• Add vendor links to vendor page

• Create emails/posts:

• 1x month Dec-March

• 1x week April - Nov

Donation Basket

• Collect donations from vendors/local businesses for raffle basket at each 2023 market (4 total)

• Create list of donations and sheet for basket

Voucher Program / Non-Profit vendors

• Communicate with non-profit vendors

• Brainstorm and execute ways to use voucher program to the fullest

Kids Market 

• Plan the “Kids Market” area for each market date and communicate with market manager - can also be divided into 4 volunteers for each market

Music/Entertainment

• Arrange music for each market date and communicate with market manager- can also be divided into 4 volunteers for each market

GROUP B (DURING market time)

Welcome Tent / Vendor Registration

• Help set up welcome tent & stay to greet visitors [3-5:30pm]

• Register vendors & collect payments, as needed

• Collect any Vendor agreement forms, as needed

• Run welcome tent, collect monies as needed, share information about community with visitors

• Break down welcome tent & stay to greet visitors [5:30-8pm-ish]

• Collect all materials and place in correct bins

• Tally monies earned and place in envelop with total and signature

• Make sure all monies are collected by Market Manager

Concession Stand - can be two shifts

• Purchase items for concession stand

• Run stand from 4-7pm

• Set up / clean up

Vendor Tents and Tables

• Set up rented tents and tables / tables for visitors / sponsor banners [2:30 - 4pm]

• Break down rented tents and tables / tables for visitors / sponsor banners [6:30 - 7:30pm]

Market Greeter

• Can be two shifts - walk around market from 4-7pm to interact with visitors, collect surveys (when occurring), offer help, thank for support

• Take pictures of market, vendors, and visitors to share on website and social media

END OF MARKET: Collect Vouchers

• Collect vouchers and sales info from all vendors

• Make sure checks are created and given to vendors from voucher program

• Record amount of vouchers redeemed and report to market manager (using codes)