WTA 2025_ Code of Conduct_Grievance Form (Confidential)

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WTA 2025_ Code of Conduct_Grievance Form (Confidential)

Thank you for taking a moment to uphold the values of the Women and Transport Africa (WTA) Conference.

This confidential form is designed to receive any concerns or grievances related to violations of our shared Code of Conduct. Whether you've directly experienced or witnessed inappropriate behaviour, your voice matters and will be treated with respect, discretion, and urgency.

Or, you can report directly to the Trustees via email: trustee@floneinitiative.org

Your report plays a vital role in ensuring that our conference remains a safe, inclusive, and empowering space for all. You don’t need to provide proof of your suspicions, but all reports must be made in good faith.

All information will be treated as confidential. You can choose to provide your contact details to receive our feedback or to set up a meeting to discuss the grievances further.

What type of violation are you reporting? Select all that apply. *

Sexual harassment (unwelcome attention and/or inappropriate contact)

Discrimination (acts of racism, exclusion or homophobia)

Invasion of privacy (unauthorized photos, screenshots or private data sharing)

Violence or threatening behavior

Disruptive behaviour (drunk/intoxicated, stalking, intimidating)

Abuse of power or privilege

Other:

Required

How were you involved in the incident? *

I was directly involved

I witnessed the incident

I heard about the incident from someone else

When did the incident occur? *

YYYY

Where did the incident take place? *

Main Conference Hall

Registration Area

Break-out session

Gala Dinner

At the venue premises

Just outside the Venue

Washroom facilities

Exhibition Area

Other:

Please identify the person(s) involved in the incident. Depending on the circumstances, your name will not be shared with the person involved in the incident, but WTA needs to know who was involved in order to evaluate the circumstances and if possible, conduct an investigation.

Please describe what happened. (Give a detailed account for more clarity on the incident)

How did the incident affect you or others?

What is your preferred outcome? Please note that in all cases, WTA will discreetly follow-up on all reports to determine the appropriate course of action. We appreciate your thoughts in how you would like us to resolve the situation.

Is there anything else that you'd like to share?

How can WTA follow up with you? (Furnish us with contact information too if you would like us to follow up with you. )

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