Glass City Con 7 Convention Connection Application

GETTING STARTED
To apply for a table to promote your convention at Glass City Con 7, please read the entire application and fill out the form below. We’ll review your application and let you know if you’ve been approved! Please note filling out this form does not ensure a space.

CONVENTION INFORMATION

Glass City Con 6 will be held at the SeaGate Convention Centre at 401 Jefferson Avenue, Toledo, Ohio, 43604. The event will be open to the public during the following times:

July 15 10:00 AM – 1:00 AM
July 16 10:00 AM – 6:00 PM

TABLE INFORMATION

Each Convention Connection table is free each and includes one (1) eight foot (8') table. If you are interested in a Vendor Venue or Artist Alley table, please go to http://glasscitycon.com/dealers/ for more information. Table swap opportunities may be available. Please contact glasscitycon@gmail.com for more information.


RULES

Convention Connection tables are for promoting related conventions only. These include anime, gaming, comic, and sci-fi conventions. Promotion of corporate, product, or other events may not be permitted. Contact glasscitycon@gmail.com for details.

Advertising products or services is not permitted.

The sale of convention-related merchandise is permitted. The sale of non-related commercial product or art is not permitted without permission.


TAXES & LICENSES

All dealers are responsible for any applicable state and federal taxes and licenses. If you do not have an Ohio Vendor’s License, please provide your Federal Tax ID or Social Security Number. This information is kept securely and is required by the state of Ohio. If you have concerns about providing this information, please contact glasscitycon@gmail.com. The current sales tax rate for the City of Toledo is 7.25%. You do not need a license if you aren't selling anything.

BADGES

You will be provided up to two (2) badges. Additional badges are available at a cost of $10 per badge. Anyone working a Convention Connection booth must have a badge. Please only provide badges to persons working at your booth.

ELECTRICITY

A fee of $65 per electrical outlet will be charged for electricity. If you need electricity to operate, please indicate this below. Unauthorized use of electrical outlets will incur a $150 fee or removal from the convention without a refund if fee is not paid immediately. If you require more than a 500 watt outlet, the fee will increase. Contact glasscitycon@gmail.com for more information.

Please note we will place your booth near an electrical outlet if you request electricity, even if you requested a different booth. Please factor this into your booth layout.

WIFI ACCESS

WiFi is complimentary to dealers. Due to limited bandwidth, internet use is restricted to payment transactions, displaying of webpages, light web browsing, and limited downloads. No large downloads or streaming are permitted. DO NOT distribute login information to unauthorized parties.

SHIPPING & RECEIVING

The SeaGate Centre will accept merchandise via freight. However, the facility does not have dedicated storage space for exhibitor materials, inbound or outbound. The SeaGate Centre will receive exhibitor’s shipments two (2) days prior to their event. All items arriving earlier will be refused. Deliveries arriving on the contracted move-in day will be placed inside the Dealer Hall.

All shipments must be labeled with the following information:
Show Name
Company Name
Contact Number
Booth ID

You must coordinate to have the freight removed from the facility by the end of the scheduled move out of the event. If your shipper (including UPS & FedEx) has not picked up your freight by the end of the scheduled move out, you must contact the general contractor and arrange for them to ship your freight by the most available means.

You will then be responsible for all drayage and/or shipping charges. The SeaGate Convention Centre is not responsible for freight left unattended after the close of show. The Centre does not provide air bills or bills of lading, they must bring their own.

Outbound Freight must be removed by 12:00 PM on July 17, 2016

SPECIAL NEEDS & REQUESTS

If you require a specific booth or setup type, please indicate this below and we will try to meet your needs. If you need handicap access, assistance, or have any other type of medical need we should know about, please let us know. Please note we may not be able to address all non-medical needs.

SETUP

Access to the Dealer Hall for setup will be at the following times:

July 14 - Setup
Dock Open 5:00 PM – 9:00 PM
Setup 5:00 PM – 12:00 AM

July 15
Dock Open 8:00 AM – 9:45 AM
Setup 8:00 AM – 10:00 AM
Operation 10:00 AM – 7:00 PM
Close Down 7:00 PM – 9:00 PM

July 16
Setup 8:00 AM – 10:00 AM
Operation 10:00 AM – 3:00 PM
Dock Open 3:00 PM – 9:00 PM
Breakdown 3:00 PM – 12:00 AM

For your convenience, a loading dock will be available during the above listed hours. The loading dock offers a ramp, four (4) truck height dock bays, and a few carts. The loading dock will be regulated by a designated dock master. Please obey all instructions given by the dock master. Failure to follow directions may result in loss of loading dock privileges. Please note, the dock master is not responsible for security. Due to the limited number of carts, it is recommended you bring your own.

The Loading Dock is for load-in and load-out purposes only. You are permitted to park at the main loading ramp for a maximum of thirty (30) minutes to unload per fire code and to prevent congestion. Vehicles left in the ramp for longer than thirty minutes may be towed at the owner’s expense.You may park longer at the other loading bays or the parking lot. Once you have finished loading, please move your vehicle.

To ensure a quick load, please move all merchandise and fixtures to your designated booth when unloading and have all merchandise and fixtures packed and ready to load for breakdown. The Loading Dock will close after the designated hours posted above. If you require more time, a $15 per hour fee will be charged to cover the dock master’s salary.

Loading or unloading from the street or motor court off of Summit Street is not permitted. You may load from your parking space.

Dealers must vacate the Dealer Hall by the end of setup times. Additional fees may be incurred if additional setup time is needed.

SECURITY

The Dealer Hall is a secured area. It will be opened to staff, volunteers, and dealers only during setup times and open to the public during Dealer Hall operation hours. When the convention is closed down to everyone, the doors will be locked down.

Dealers are responsible for the safety and security of their tables. We highly encourage having an anti-theft plan in place (removing DVDs and CDs from cases and storing them behind the table, keeping expensive merchandise in the back, etc.). It is HIGHLY recommended you provide your customers a receipt or identifiable shopping bag to clear up any possible issues should a problem occur.

It is HIGHLY recommended that you bring a sheet, tarp, or have some other method to cover your merchandise after hours to help prevent theft.

It is recommended each dealer have a sufficient number of workers to staff their table. Glass City Con cannot guarantee volunteers to assist you. Responsibility of training and compensation for volunteers lie with the dealer.

Please make sure you have your dealer badge on you at all times. Any unauthorized persons found in restricted vendor or artist booth will be removed immediately.

Glass City Con will provide a security team who will be patrolling the convention. The SeaGate Convention Centre will also provide basic security. This security team Is not affiliated with any law enforcement agency and is strictly present to monitor the convention.

In case of theft or suspected theft, contact a Glass City Con staff member or security IMMEDIATELY. Glass City Con, the SeaGate Convention Centre, and its affiliates are not responsible for lost, damaged, or stolen merchandise, displays, equipment, or fixtures.

CONDUCT

Exhibitors are held to the same standards as our attendees. Please conduct business in a reasonable and fair manner. Exhibitors are free to sell items however they see fit and accept returns or exchanges at their discretion. Illegal or highly questionable business practices, threats, or intimidation towards others will not be tolerated, and may result in removal from the convention and all fees forfeited.

Please take care not to damage any property of the SeaGate Convention Centre. Avoid hanging or securing items to walls, and take care when loading and unloading. Exhibitors are responsible for any damage they cause to buildings or fixtures.

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