Sweetwater Strings Event Music Contract

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By submitting the following information, you will be booking Sweetwater Strings to play live music for your event. Once submitted you will receive an invoice that outlines payment options for making a deposit.

Thank you for choosing us as entertainment for your special event!

Email *

Event or Company Name *

Type of Event

Planner/Coordinator Contact Number *

How did you hear about us?

Google Search

Previous Client

Event Planner

Friend or Family

The Venue

Other:

Clear selection

Event Date *

YYYY

Music Start Time *

Time

Approx. Number of Guests *

Event Venue Name *

Event Venue Address *

Is there a gate code or parking information that the musicians should know about? *

Site at venue where music will be performed (Ex: Valencia Patio, Lagoon Lawn, Stage in Ballroom A, etc.) *

More than 200 guests? Will the venue be providing amplification? *

Yes, we will be providing all amplification.

No, we will need the musicians to bring their own amplification.

No, we do not need amplification.

Musician Attire Request *

Black Tie Formal (Tux/Gown)

Dressy Casual (Dress shirt with tie, dress slacks/blouse or dress)

Casual (No jeans or shorts, but casual attire)

Costume Request to fit theme (Fee may apply)

Other:

Repertoire Request *

Classical- A mix of upbeat classical favorites, Baroque dances, symphonic themes & opera arias

Contemporary- Classic rock covers and popular songs from the 80s to modern radio hits

Variety- A sampling of all styles from upbeat classical, Latin grooves, jazz standards & modern hits

Holiday- Traditional carols and nostalgic Christmas favorites, Hanukkah tunes also available upon request

Other:

Required

Additional Notes to Musicians:

I am booking the following ensemble: *

Jingle String Holiday Band (Guitar, Violin, Bass, Drums and optional Vocals)

Kilted Spirit Celtic Band (Full 4 piece band with drums)

Kilted Spirit Celtic Trio (no drums)

Zen Duo of Harp and Sound Bowl Percussion

String Quintet (String Quartet plus Guitar)

String Quartet (Two violins, viola & cello)

String Trio (Violin, viola & cello)

Violin, Cello & Guitar Trio

Guitar & Violin (Includes amplification)

Violin & Cello

Solo Guitar

Solo Violin

Solo Cello

Harp

Piano

DJ and MC Services

Other:

Required

I would like to book for: *

30 Minute Proposal Package

1 Hour

90 minutes

2 Hours

3 Hours

4 Hours

Other:

I am interested in being quoted for and adding the following services/fees:

A Special Song Request

Mic Package- amp speaker, lapel mic, wireless mic and mic stand

Amplification for Musicians- pickup microphones on instruments and amp

Travel Outside Metro Phoenix

Other:

I plan on paying for your services by: *

Making a 50% deposit via check now, and paying the balance with check or cash day of (Preferred)

Providing a corporate check for the amount in full on or before the event date

Making a 50% deposit now via credit card, and paying with credit card for the balance later

Paying the amount in full via credit card, or other electronic method

I understand the following Sweetwater Strings policies (Please check all. If clarification is needed, please indicate so in the "Other" space): *

A 50% deposit is non-refundable, unless Sweetwater Strings fails to deliver service. Should the event be canceled or postponed, my deposit may be used for a future service date, depending on availability.

Musicians require armless chairs in all playing locations and access to water at outdoor venues.

For outdoor venues, musicians must have access to shade, whether natural or by umbrella. Musicians are unable to play in rain unless provided shelter. For cold temperatures, musicians will require a patio heater.

Vendor meals are required for each musician when contracted for 3 hours or longer.

Other:

Required

Cancellation or postponement of contract due to COVID-19 will be eligible for a date transfer at no additional charge. Force majeure- Either party shall have the right to terminate this Agreement prior to the date of the event without penalty (except retainment of non-refundable deposit), in the event of "acts of God, war, terrorism, strikes, civil unrest, global pandemic, government authority, or any such emergency which makes it impossible for Sweetwater Strings to provide services to Client or for Client to hold such event." In the event that the event cannot be held due to “Acts of God…” the Clients remaining payment amount will be transferable, becoming the deposit for a mutually-agreed-upon new event date. *

I agree with the above COVID-19 policies

Required

By typing my name below, I agree that this information is correct to the best of my knowledge and would like to book services with Sweetwater Strings: *

Send me a copy of my responses.

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