Sweetwater Strings Event Music Contract
By submitting the following information, you will be booking Sweetwater Strings to play live music for your event. Once submitted you will receive an invoice that outlines payment options for making a deposit.
Thank you for choosing us as entertainment for your special event!
Event or Company Name
Type of Event
Planner/Coordinator Contact Number
How did you hear about us?
Friend or Family
Music Start Time
Approx. Number of Guests
Event Venue Name
Event Venue Address
Site at venue where music will be performed (Ex: Valencia Patio, Lagoon Lawn, Stage in Ballroom A, etc.)
More than 200 guests? Will the venue be providing amplification?
Yes, we will be providing all amplification.
No, we will need the musicians to bring their own amplification.
No, we do not need amplification.
Musician Attire Request
Black Tie Formal (Tux/Gown)
Dressy Casual (Dress shirt with tie, dress slacks/blouse or dress)
Casual (No jeans or shorts, but casual attire)
Classical- A mix of upbeat classical favorites, Baroque dances, symphonic themes & opera arias
Contemporary- Classic rock covers and popular songs from the 80s to modern radio hits
Variety- A sampling of all styles from upbeat classical, Latin grooves, jazz standards & modern hits
Holiday- Traditional carols and nostalgic Christmas favorites, Hanukkah tunes also available upon request
Additional Notes to Musicians:
I am booking the following ensemble:
Jingle String Holiday Band (Guitar, Violin, Cello, Drums and optional Vocals)
Zen Duo of Harp and Sound Bowl Percussion
String Quintet (String Quartet plus Guitar)
String Quartet (Two violins, viola & cello)
String Trio (Violin, viola & cello)
Violin, Cello & Guitar Trio
Guitar & Violin (Includes amplification)
Violin & Cello
I would like to book for:
30 Minute Proposal Package
I am interested in being quoted for and adding the following services/fees:
A Special Song Request
Mic Package- amp speaker, lapel mic, wireless mic and mic stand
Amplification for Musicians- pickup microphones on instruments and amp
Travel Outside Metro Phoenix
I plan on paying for your services by:
Making a 50% deposit via check now, and paying the balance with check or cash day of (Preferred)
Providing a corporate check for the amount in full on or before the event date
Making a 50% deposit now via credit card, and paying with credit card for the balance later
Paying the amount in full via credit card, or other electronic method
I understand the following Sweetwater Strings policies (Please check all. If clarification is needed, please indicate so in the "Other" space):
A 50% deposit is non-refundable, unless Sweetwater Strings fails to deliver service. Should the event be canceled or postponed, my deposit may be used for a future service date, depending on availability.
Musicians require armless chairs in all playing locations and access to water at outdoor venues.
For outdoor venues, musicians must have access to shade, whether natural or by umbrella. Musicians are unable to play in rain unless provided shelter. For cold temperatures, musicians will require a patio heater.
Cancellation or postponement of contract due to COVID-19 will be eligible for a date transfer at no additional charge. Force majeure- Either party shall have the right to terminate this Agreement prior to the date of the event without penalty (except retainment of non-refundable deposit), in the event of "acts of God, war, terrorism, strikes, civil unrest, global pandemic, government authority, or any such emergency which makes it impossible for Sweetwater Strings to provide services to Client or for Client to hold such event." In the event that the event cannot be held due to “Acts of God…” the Clients remaining payment amount will be transferable, becoming the deposit for a mutually-agreed-upon new event date.
I agree with the above COVID-19 policies
By typing my name below, I agree that this information is correct to the best of my knowledge and would like to book services with Sweetwater Strings:
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