2018 Chillicothe Jaycees & Evening Lions Halloween Parade Entry Form
***IMPORTANT INFORMATION***

REGISTRATION DEADLINE: October 17, 2018
EVENT DATE: Saturday, October 27, 2018

Lineup starts at 5:30 p.m. in downtown Chillicothe, Ohio - Please see map for line up on Chillicothe Jaycees Facebook page or www.chillicothejaycees.org

Contact us at: chillicothehalloweenparade@gmail.com

RULES:

1. See below for UPDATED registration cost information. Registrations costs are pre-paid and non-refundable.
2. Entry forms must be received by October 17, 2018, to guarantee entry in the parade.
3. Candy throwing is not permitted for the safety of spectators. Candy must be handed out at the curb. If candy is thrown then you may not be allowed in next year’s parade.
4. All entries must have a decorated vehicle and/or costumed driver & marching units. Bands and color guards are exempt.
5. Do not use vehicle headlights. Use only parking/running lights and interior lights. Allow two car lengths between vehicles.
6. No motorcycles except “full dress” style or fully-decorated are allowed.
7. Due to public safety, semi-trucks (tractor trailers) will not be permitted in any entry.
8. Horse/animal units are invited. All horses/animals will be located at the end of the parade. Entries must clean up all manure.
9. The parade line-up will be posted online at www.chillicothejaycees.org by Friday, October 26th. The parade lineup will also be available on the “Chillicothe Jaycees” Facebook page. You will be able to determine your position in the parade, and where you will line up. Line-up begins at 5:30 pm the day of the parade.
10. See below for the disclaimers of liability, waivers, and releases that by submission of this entry form and the groups participation in the parade, my group, including but not limited to each and every individual member, agrees to be bound by. You MUST sign the back of this form in order for the submission to be valid.

**ANY ENTRY ACTING IN AN UNSAFE OR ILLEGAL MANNER WILL BE DISCHARGED FROM THE PARADE AND ARE SUBJECT TO PROSECUTION.**

REGISTRATION COSTS:

• Business/Commercial entries - $75 pre-paid fee for the first vehicle, $10 for each additional vehicle
• Non-profit entries – FREE for the first vehicle, $10 for each additional vehicle. Proof of non-profit status may be requested.
• Political entries - $75 pre-paid fee for the first vehicle, $10 for each additional vehicle. No flyers, handbills, stickers, or political brochures may be distributed.
• Car/Motorcycle/Jeep Clubs - $75 pre-paid fee for up to 5 vehicles, $10 for up to 5 additional vehicles. More than 10 total vehicles requires an additional entry.
• Don’t fall into a category above? Contact chillicothehalloweenparade@gmail.com for registration cost specifics (case- by-case)

FLOAT/COSTUME JUDGING:

• Float judging will take place in the Chillicothe City Pool parking lot in Yoctangee Park at 5:00 p.m. After judging, floats may move to line-up. Costume judging will take place at the main stage (in front of courthouse) at 6:00 p.m.
Children under 12 must be accompanied by an adult.

Questions: Please contact us at chillicothehalloweenparade@gmail.com

Check out our Facebook page—“Chillicothe Jaycees” for the most up-to-date information.

Email address *
Name of Person or Organization: *
Your answer
Representing what city: *
Your answer
Registration Type: *
Type of Entry (Float, Marching Unit, Wagon, etc.) : *
Your answer
Contact Person: *
Your answer
Contact Person Phone, Email, & Address: *
Your answer
Information for the Emcee about you or your organization: *
Your answer
Fee Owed (if applicable):
Your answer
Payment Type if Fee Owed (entries should be paid prior to the parade):
Mail payment to: Halloween Parade, P.O. Box 6186, Chillicothe, Ohio 45601
Disclaimer and Waiver of Liability: The Group submitting this form, including, but not limited to, all individuals participating in the parade with this Group (hereinafter the “Group”), hereby acknowledges and understands that the Group’s participation is purely and entirely voluntary, and that there are certain substantial and inherent risks, known and unknown, involved in the Group’s participation and in the parade which the Group is participating (hereinafter the “Parade”), including without limitation the risk of personal injury and/or death to persons or injury to property. The Group agrees to assume such risks and agrees to release, waive, and discharge the Chillicothe Jaycees, and/or their affiliates, subsidiaries, parent corporations, officers, members, directors, employees, personnel, managers, attorneys, insurers, agents, and volunteers (hereinafter the “Releasees”) from any and all claims, causes of action, demands, lawsuits in law or in equity, arising from, related to, or regarding the Groups participation in the Parade, including without limitation, any claims for death, loss of consortium, bodily injury, or property damage the Group or any individual therein may encounter or sustain as the result of such participation in the Parade, consequential and/or punitive damages, damages for loss of profits, and/or any conduct of the Releasees, whether negligent or otherwise. Likewise, the Releasees disclaim any and all liability for any and all injuries to persons or property that are a result of, pertain to, relate to, or are affiliated with the Group’s participation in the Parade. Indemnification: Further, the Group agrees to indemnify, defend, and hold harmless, to the fullest extent permitted by law, the Releasees from any claims, lawsuits in law or equity, causes of actions, demands, related to, regarding, or pertaining to, the Groups participation in the Parade, including, but without limitation, any claims for death, loss of consortium, bodily injury, or property damage, the Group, or any other individual may encounter or sustain as the result of such participation in the Parade. Photos: I authorize the Chillicothe Jaycees to use the Group/individuals photo, name, likeness, and comments in any form of media including, photos, newspapers, radio, social media, circular or brochure publications, and any other reasonable form of advertising and promotional material. Fitness Acknowledgement: The Group acknowledges that Participation in the Parade may require strenuous exercise. Authority:I further state that I have the legal authority to execute this form on behalf of the Group herein named, that I have carefully read the above Waiver & Release and understand the contents of the Waiver & Release and that I am signing this Waiver & Release *
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A copy of your responses will be emailed to the address you provided.
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