Nose Work Trial Volunteer/Staff Sign-Up Form

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Thank you so much for volunteering or staffing for the upcoming NACSW K9 Nose Work Trial(s)!

Your time and effort are truly appreciated.

Trial dates are listed below.

Volunteer/staff dates, times, and position opportunities are as noted. While we will try to accommodate your preferred volunteer position request, we cannot guarantee you the position you requested and hope that you will understand that we may need to place you where you are needed over where you prefer.

**ALL VOLUNTEER/STAFF TIME SLOTS ARE APPROXIMATE, DETAILS WILL BE SENT 2-4 DAYS BEFORE THE TRIAL

Volunteers/staff will be provided a lunch, snacks and water, coffee, tea. You should eat breakfast before you arrive, lunch typically happens sometime between 11:30 am and 1:00 pm depending on the flow of the trial day.

Volunteers/staff will need to bring appropriate clothing and sturdy comfortable shoes for the trial, you may be outside for extended periods of time in whatever weather is happening; hot, cold, sun, rain, snow, wind, etc. You may make notes on any capabilities/limitations below.

Unless it is absolutely necessary you should plan to leave your dog(s) at home when volunteering/staffing. (If you are from out of town and volunteering/staffing on the opposite day you are trialing your dog(s) should be comfortable staying in your vehicle unattended for 2-3 hours without a break, they must also remain quiet, you must provide appropriate shade or warmth for your dog, and they must be safely contained and not able to get out of your vehicle. You may have to park some distance from the core of the trial site, the volunteer/staff parking area is typically different from the competitor parking area.)

All volunteers are required to follow all applicable rules and guidelines found in the NACSW K9 Nose Work Trial Rule Book and any requested by the trial host at any specific trial. This includes things such as only walking your dog in specific designated areas, leash rules, photo and video rules, and conduct representative of NACSW.

Please review the trial Premium for details about the specific trial site you are volunteering/staffing for as some locations may have unusual terrain or environments. You can view the trial Premium here: NoseWorkTrial.com

Minors Volunteering:

Volunteers must be at least 13 years old.
Volunteers aged 13-15 must be under direct supervision of a parent or guardian during the entire trial.
Volunteers 16-18 may volunteer without a parent present, but must have a liability waiver signed by their legal parent or guardian.
Anyone under the age of 13 at the trial must be under direct supervision of a parent or guardian during the entire trial and may not act as a volunteer. Minors under the age of 13 must stay in spectator areas and may not be supervised by a person who is actively volunteering.

If you have any questions, please email: noseworktrial@gmail.com Please include the trial location and dates when inquiring.

You will be required to fill out the liability waiver, you can do so now at this link, you will also get a reminder to do so closer to the trial. LIABILITY WAIVER LINK

Thank you for helping out! It takes a pack to put on a trial.

Terri Spaeth-Merrick — your trial host.

Email *

May 2, 3, 2026 (Saturday/Sunday)

ELT-S, ELT-S, ELT-S, ELT-S Trials in Vancouver, WA

Washington State School for the Blind

Which trial days are you volunteering/staffing for?

Please DO NOT select dates that you cannot volunteer/staff on!!!

Typical trial days run from approximately 7:00 am to 4:30 pm, some days may run later.

Your specific arrival/departure time will be determined by the volunteer/staff position assigned to you. But generally arrival time is between 7:00 am - 8:00 am. If opting for a half day PM shift your arrival time may be between 11:00 am - 1:00 pm TBD.

PLEASE READ CAREFULLY BEFORE MAKING A SELECTION AS IT WILL AFFECT SCHEDULING!!

I depend on this information to be accurate so I don't have to re-contact volunteers about availability.

SELECT ALL VOLUNTEER TIME SLOTS THAT YOU *CAN* VOLUNTEER FOR!

I can volunteer/staff on the dates I have selected below, check all that apply. You will have an opportunity to specify how many days you are available in the question after the dates.

I am the CO or a Judge on the dates I have selected below, check all that apply.

Clear selection

I am available to VOLUNTEER for this trial on: *

May 2, 2026, Saturday MORNING Trial, ELT-S

NOT AVAILABLE

Required

I am available to VOLUNTEER for this trial on: *

May 2, 2026, Saturday AFTERNOON Trial, ELT-S

NOT AVAILABLE

Required

I am available to VOLUNTEER for this trial on: *

May 3, 2026, Sunday MORNING Trial, ELT-S

NOT AVAILABLE

Required

I am available to VOLUNTEER for this trial on: *

May 3, 2026, Sunday AFTERNOON Trial, ELT-S

NOT AVAILABLE

Required

I plan on ENTERING the ELT-S trial on May 2 or 3, 2026.

If I get entry into the trial my first choice time to TRIAL would be:

If you get drawn for entry into one of the four ELT-S trials I will select your TRIAL time slot preference first (if possible) based on your comments on your NACSW ELT-S trial entry form. Volunteer day/time assignments will be assigned AFTER your trial day assignment has been made.

I DO NOT plan on entering the ELT-S trial with my dog

Prefer to Trial on May 2 Morning Trial

Prefer to Trial May 2 Afternoon Trial

Prefer to Trial May 3 Morning Trial

Prefer to Trial May 3 Afternoon Trial

No preference

How many days of the trial are you available to volunteer/staff? *

PLEASE READ CAREFULLY BEFORE MAKING A SELECTION AS IT WILL AFFECT SCHEDULING!!

I depend on this information to be accurate so I don't have to re-contact volunteers about availability.

If CO or Judge tick this choice.

1 Full Day (On one, or either, of the date(s) selected above)

2 Full Days (Full day on all dates selected above)

1 Half Day (On the only date, or one of any of the dates selected above—if half days are available)

2 Half Days (On both dates selected above—if half days are available)

1 Half Day AND 1 Full Day (On both of the dates selected above—if half days are available)

First Name *

Last Name *

E-mail Address *

Verify Email Address *

Enter your email a second time, verify it is correct!

Phone Number *

Enter a phone number we can reach you at on your volunteer/staff day. (i.e. cell phone)

Do you have a particular skill or requirement we should know about in advance?

i.e. data entry skills, attention to detail, cannot stand for long duration, cannot sit for long duration, cannot walk long distances, need to be inside if the weather is colder or hotter *than normal* for the time of year, etc.?

If CO or Judge just enter N/A!

PREVIOUSLY: What volunteer/staff positions have you held BEFORE now at an NACSW K9 Nose Work Trial? *

I Have Not Volunteered or staffed at an NACSW NW Trial Before

Certifying Official

Judge (Certification Required)

Day-Of Host

Site Lead

Volunteer Coordinator

Score Room Lead (Certification Required)

Score Room Data Entry

Score Sheet Runner

Parking Director/Competitor Check-in

Run Order Number Flipper

Gate Steward

Judge's Steward

Timer

Hospitality

Videographer (NACSW)

Professional Photo/Video Service

Other:

Required

Is there a volunteer job you absolutely DO NOT want to do?

Please keep your answer brief and just note the Volunteer Position title from the list below.

If CO or Judge just enter N/A!

Volunteer/Staff Position - choose your top 5 job preferences: *

No Preference, I will do what is needed!

Certifying Official (Certification Required)

Judge (Certification Required)

Day-of Host (Step in to help host on day of trial so host can run their dog. Trial Experience Required)

Site Manager (Works w/Host to Prep Trial Site, Trial Experience Required)

Volunteer Coordinator (Day of Trial, Trial Experience Required)

Score Room Lead (Certification Required)

Score Room Data Entry

Score Sheet Runner (Lots of Walking, in All Weather)

Parking & Competitor Check-In (Early Am Only - will do other jobs after all competitors have arrived)

Run Order Number Flipper (Helping Teams get Queued Up in the Parking Lot)

Gate Steward (Helping Teams get to Search Area, You May or May Not Be in the Search Area)

Judge's Steward (May or May Not Be in the Search Area)

Timer (Must be Accurate and Comfortable Using/Reading a Stop Watch)

Videographer NACSW (This is now a roving position, 7 videos taken of each search only)

Photography Service (Experience Photographing Dogs & Photography Equipment Required)

Videography Service (Experience Videoing Dogs & Videography Equipment Required)

Hospitality Coordinator All Trial Days (Day of Event Set Up of Lunch and Snacks)

Required

Do you have a vehicle(s) that could be used for searches? *

Vehicle should not have had odor in/on it for at least 1 month prior to the trial date. Your dogs are not allowed to be in the vehicle during the search, you will need to leave them at home. (Not all trial levels will need vehicles for searches.)

Yes, I can loan a vehicle for searches, it will not have a dog inside of it. It will not have had any "odor hide" on it at least 30 days before the trial date.

Vehicle make, model and color available for searches:

Must arrive early with your vehicle. Cannot have a dog inside of vehicle. Vehicle exterior should be recently washed before use at trial.

I understand I must adhere to all applicable rules and guidelines found in the NACSW K9 Nose Work Trial Rule Book and any guidelines requested by the trial host at any specific trial you are volunteering at. This includes things such as ONLY walking your dog in specific designated areas, all leash rules, photo and video rules, and good sportsmanship conduct as a volunteer representative of NACSW. *

Inappropriate actions such as letting your dog off-leash or leaving dog waste could lead to immediate and/or future loss of use of a trial site and/or other issues, including dismissal of a volunteer and/or competitor.

There are many important reasons the rules and guidelines exist, which may not be obvious, but do have value and are there for a specific reason. Thank you for your consideration and attention to the trial guidelines.

Yes! (We thank you!)

If no, please do not sign-up to volunteer.

A copy of your responses will be emailed to the address you provided.

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