Thank you for your interest in serving on the 501(c)(3) nonprofit organization, Friends of Charlotte-Mecklenburg Animal Services (CMAS). Our work supplements and enhances operations and programs for the shelter. Please note that this is a volunteer position that will require monthly virtual meetings in addition to any responsibilities that fall under the position in which you serve.
Secretary: Friends of CMAS Board
Position Overview
The Secretary supports the Friends of CMAS Board by coordinating board communications, maintaining meeting records, managing administrative functions, and assisting with the organization’s financial record keeping. This role is organized, detail-oriented, and responsive, helping ensure the board operates efficiently and stays informed and aligned.
Key Responsibilities
- Board Meeting Coordination
- Create agendas for the monthly board meetings and distribute them to board members in advance
- Attend monthly board meetings and take accurate, organized meeting notes
- Document discussions, decisions, and assigned action items
- Distribute meeting notes and action items to board members
- Email Management
- Monitor the organization’s email account daily
- Respond to or appropriately route inquiries in a timely manner
- Maintain organized email correspondence and ensure important communications are brought to the board’s attention
- QuickBooks Management
- Maintain the organization’s financial records in QuickBooks
- Enter and categorize financial transactions and keep records organized and up to date
- General Administrative Support
- Provide administrative support to the board as needed.
- Maintain organized electronic records and board documents.
- Assist with communications, scheduling, document preparation, and other tasks that support the effective operation of Friends of CMAS.
Qualifications and Skills
- Strong organizational skills
- Excellent written and verbal communication skills
- Strong attention to detail and follow-through
- Ability to manage confidential information
- Comfortable with Google Workspace
- Experience with QuickBooks is preferred
- Commitment to the mission and goals of Friends of CMAS
Time Commitment
The Secretary is expected to monitor the organization’s email daily, prepare for and attend the monthly board meeting, complete meeting documentation and follow-up, and provide general administrative support. We expect this role to be able to dedicate 2 hours a week to Friends of CMAS, and more as needed for busy seasons and events.
