2019 Pride Vendor Signup
$40.00 for space at the Pride festival. $20.00 for non-profit groups.

$50.00 reserves space at the June 1st festival AND the September 22nd picnic. $25.00 for non-profit groups.

Some VIP vendor spaces are assigned/reserved as available through our various Sponsorship Program levels as well.

Payment options: Mail check to Rainbow Pride of WV PO Box 2624 Charleston, WV 25329 or
Vendor Paypal link at wvpride.org/become-a-vendor
Payment must be recieved prior to or on June 1st.

Important 2019 Updates
As Rainbow Pride of WV carries required insurance and licenses as the reserving host organization, the City of Charleston and/or our insurance provider requires the following.

Vendor requirements:
All Non Profits must provide Non Profit status paperwork at the June 1st Festival.
All For Profit group/individual selling items must provide City of Charleston Business License at the June 1st Festival.

All Vendors (Non Profit and For Profit, Sales or Informational) must provide proof of General Event Insurance.
General Event Insurance needs to be at least $1,000,000 coverage.

For the Parade & Festival the additional insured should be: Rainbow Pride of WV, Inc. AND City of Charleston, WV
For the Pride Picnic the additional insured should be: Rainbow Pride of WV, Inc. AND Kanawha County Parks and Recreation Commission.

The certificate of Insurance is required to be emailed or mailed to us by May 24, 2019.
email to contact@rainbowpridewv.com
or mail to Rainbow Pride of WV PO Box 2624 Charleston, WV 25329

If your group or organization does not already have such coverages, we recommend contacting
Paul Milam
Garlow Insurance
304-347-8972 ext. 126
pmilam@garlowinsurance.com

Vendor Name *
Your answer
Contact Name *
Your answer
Address *
Your answer
City *
Your answer
State *
Your answer
Zip *
Your answer
Telephone Number
Your answer
Email Address *
Your answer
Please Check All That Apply *
Required
Which event(s)? *
Single event booth fee applicable for either event, however attending both gets a major discount. See pricing above. Food Vendors are not eligible for both or the September 22nd Pride Picnic (sorry, Pride supplies the food that day)
City of Charleston business registration/license number:
Your answer
Non Profit identification number:
Your answer
Spaces are 10'x10'. How many do you need? *
Required
The details you agree to upon submission of this form...
Deadline for sign up is May 25th.

All food vendors must submit a list of proposed menu items. It is your responsibility to obtain all permits required to sell food items on the Boulevard and to produce said permits upon request. Please contact the Kanawha-Charleston Health Department at (304)344-5343.

Rainbow Pride of West Virginia reserves the right to determine which vendors and informational exhibitors may or may not be appropriate for the WV Pride Festival. Vendors agree to display ONLY items that are not vulgar, offensive, obscene or inappropriate for a "family-friendly" event. Vendors must abide by City Code: Ordinance No. 6006, SS 6-49-9, 2-21-1995, Section A (8).

Registration forms may be submitted electronically or by US Mail (see below). Booth location will be assigned by Rainbow Pride. Vendors may not share or sublet space without prior approval. Any vendor registered prior to May 31st will recieve first consideration for booth assignment. Vendors must provide their own insurance and are responsible for the conduct of all individuals working their booth; for materials, merchandise and equipment used at their site; and for damange to their site or other property.

You may pay in advance by check or online at www.wvpride.org/become-a-vendor , or on the day of the festival.

Mail to: Vendors c/o Rainbow Pride, PO Box 2624, Charleston, WV 25329

Set up time is 10:00 a.m to 11:00 a.m. on Kanawha Blvd between Court and Capitol Streets.All sites must be torn down, cleaned and all materials loaded no later than 6:00 p.m. All vendors/exhibitors agree to remain at the festival location until 5:00 p.m. No vehicles may access the vendor area between 11:00 a.m. and 5:00 p.m.

Vendors/exhibitors release Rainbow Pride of West Virginia, its membership and officers and the City of Charleston, its Parks and Recreation Department and it's Agents from any and all liability for damages, loss, injury or consequence to persons or property. The vendor/exhibitor further agrees to indemnify and hold harmless the above mentioned parties against any and all claims resulting from any and all connections with the use of the festival site, and adjacent grounds associated with the festival.

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