2016 Archery Birthday Parties !

THANKS SO MUCH for giving us the opportunity to share your special day!
It helps our Junior Olympic Archery program (JOAD) a lot when you introduce your friends to the fun of Olympic target archery!

PLEASE READ THE INFO BELOW - AND THEN JUST FILL OUT THE FORM AT THE BOTTOM

Just a few things that may help you plan....

ADDRESSES:
RANGE: 10203 OLD Manchaca Rd., Austin, TX 78748
MAILING: Archery Training Center, Inc., PO Box 93216, Austin, TX 78709

DAYS CLOSED:
MONDAYS, THURSDAYS, and FRIDAYS
MARCH 25-27, Easter Weekend
MAY 6, Range closed
MAY 8, Mother's Day
MAY 30-JUNE 10 - Summer Vacation 1
JUNE 19, Father's Day
JULY 2-4, 4th of July Weekend
AUG 14, Range closed - IT'S OUR ANNUAL AWARDS BANQUET at 5:30-7:30pm - Mark your calendars NOW!)
AUG 15-26 - Summer Vacation 2
SEPT 26-OCT 7 - Private Event in the Range
NOV 21-28 - Thanksgiving
DEC 15-JAN 3 - Christmas Vacation

AUG 27 - 2016 FALL SEMESTER STARTS

WHAT AGES?
10 years old+. (We do adult birthday parties, too!)
Children not participating must be supervised by an adult from your party.

HOW MANY ARCHERS?
Max. of 10 archers.

WHAT DAYS and TIMES ARE AVAILABLE?
S/Su: 11:00am-1:30pm (This is the time slot for the Indoor 1: First-time Class; if you have fewer than 10 people, others from the public registration will join in!) Book early!
T/W: 3:00-5:00pm
Check www.archerytrainingcenter.com/calendar to make sure another party is not booked already at the time you would like to come.

WHAT ARE THE FEES to reserve the range for my group?
$250 on weekends (11:00am-1:30pm)
$200 on T/W (3:00-5:00pm)

HOW DO I PAY IN ADVANCE?
After we confirm your birthday party date by placing it on the Calendar at www.archerytrainingcenter.com,
the birthday party organizer can pay the total fees online by Paypal using e-mail address: racae@aajoad.com.
We also accept checks by mail or in person and credit cards (+4%) by phone or in person.
Please make your check payable to "Archery Training Center, Inc." and give it to us at the range or mail it to us at:
Archery Training Center, Inc., PO Box 93216, Austin, TX 78709-3216

HOW LONG ARE THE BIRTHDAY PARTIES?
Birthday parties are usually about 2 hours. Please arrive at least 15 min. before the party begins.

HOW FAR IN ADVANCE SHOULD I BOOK?
At least 2-3 weeks in advance.

HOW DO I KNOW IF MY BIRTHDAY PARTY IS BOOKED?
Look at the Calendar at www.archerytrainingcenter.com a few hours after you submit the form below, to make sure your party is registered on the Calendar for the day/time you wanted. (We will contact you by email to confirm before putting it up on the Calendar.)

CONTACTS AND WAIVERS
Each participant (or the parent of a junior archer) will need to fill out and sign the Membership form, Release of Liability Waiver, and Photo Release. The Safety Rules must also be reviewed with the junior archer and signed before class. These 4 forms will be e-mailed to the person organizing the event to distribute and collect from the other participants. If some parents accompany the archer to the birthday party, they can sign the forms at the range. ALL FORMS MUST BE FILLED IN, SIGNED, AND RETURNED BEFORE THE ARCHER WILL BE ALLOWED TO ENTER THE RANGE.

ARRIVALS
We all start together. It is important for everyone to arrive 15 min. before the party begins, so we can start on time. If some people are late, we may start 15 minutes or so late, which will mean less shooting for everyone. We would recommend carpooling from another location, so everyone arrives on time.

PARKING
There is limited parking for a max. of 10 cars outside our range. If you'll need more parking, please carpool from another nearby public parking location (shopping center, etc.).

PARTY AGENDA
The party will be an abbreviated version of the Indoor 1 First-time Class. We will enforce the safety rules, so everyone should read them carefully.
After everyone learns the basics, they'll start shooting. It's impossible to just "let them shoot" as soon as they arrive, because (besides the safety factor), they just wouldn't hit anything, and would become very frustrated...so a basic lesson in good form is essential for them in order to enjoy shooting.
After everyone shoots for a while or scores 50 pts. at 9m, we'll put up balloons on the wall, and all the archers try to hit theirs. If some balloons remain, they can take them home, or watch as the best archer of the day or the birthday boy/girl/adult tries to hit them. Everyone cheers! The balloons are always a big hit and create a lot of laughter.

AWARDS
Everyone will receive a Personal Best award and, if they shot 50+ pts., also a Qualifier Certificate, which means they are then members of USA Archery's Junior Olympic program or Adult Training Program, and can join the regularly scheduled classes (Indoor 2 classes on the Calendar). Later in future classes, if they would like to earn USA Archery Star Pins, they'll need to join USA Archery (Youth membership: $35/yr) at https://webpoint.usarchery.org/wp/Memberships/Join.wp

WHAT WE PROVIDE
We provide all archery equipment, balloons, bottled water, napkins.
You can see photos of the interior of our facility on our website. The 2 white round tables with red/blue/black chairs in the area adjacent to the archery range will seat 10 participants comfortably.

WHAT YOU COULD BRING
You can bring whatever other refreshments and food you like. Most bring easy-to-eat cupcakes, doughnuts, cookies, cake, soft drinks, orange juice, etc. (There are lots of photos online of archery-decorated deserts!)
Please also remember to bring the cutlery, plates, cups, etc., and, of course, PRESENTS!

WHEN SHOULD THEY EAT?
AFTER the shooting and archery photos, otherwise there are sticky fingers on the equipment, delays, etc. (You could set the tables while the archers are shooting.) Most prefer to do the archery part separately, and go home or to a restaurant for the "cake and presents" part, as there is often another archery class starting immediately after the archers finish shooting.

PHOTOS
Just some pointers on taking archery photos in our indoor range, which we've learned from years of experience photographing archers. We hope these help you take great photos and fill your scrapbook with wonderful memories of your son or daughter on their birthday!
o Generally: Pay close attention to the background in your photos (which should be the target wall whenever possible, since it's more colorful and will remind you that it was an archery party) and the overhead lighting (should be a few feet in front of the subject, so the light is more even on their faces, not directly overhead creating shadows.)
o Group photo: Take a group shot with everyone standing at the target wall. Good to do after the target faces are on the wall but before the archers start shooting and/or after we add the balloons.
o Archers shooting: Stand in the middle room at the far window to take photos of the archers through the window while they are shooting. Do NOT ask an archer with an arrow in his/her bow to turn towards you so you can take a photo – very dangerous!
o Parent/child photo: Have each parent and child stand together at the target wall in front of their target with arrows in it, and turn around and smile at you while you take a photo of them.
o Arrows in the wall: When the archers go to the target wall to pull their arrows, stand on the very far right at the target wall in the vacant space, and photo everyone's arrows sticking out from the wall and also photo them pulling their arrows!
o Birthday photo: Take a photo with everyone seated at the tables before they start eating – with the birthday boy/girl sitting in front of the cake!
o Podium photo: Often we ranking everyone who has participated, and have the gold, silver, and bronze medallist stand on the podiums at the end of the party.

CLEAN UP
There will be trashcans available for your use. Please clean and wipe off the tables and pick up any items or food from the range that need to be thrown away, unless the coach instructs otherwise. There may be a class immediately after your party, so we appreciate your help cleaning up!

PICK UP
Every archer is to leave the range immediately after the birthday party. Our instructor(s) may be coaching another class immediately after your party, or turning off the lights and air-conditioning, locking the range, and leaving the building, so the birthday party organizer needs to make sure that if one or more of your guest junior archers has not been picked up immediately after the party, you stay with them until they are picked up. Please have their parents' contact numbers so you can get in touch with them for instructions, if necessary.

SAFE SPORTS:
Parents please note we are part of the US Olympic Committee's Safe Sport program, so we minimally require one other adult besides the instructor to be present at all times. Please plan to stay with your child or take turns with other parents staying whenever necessary to fulfill this requirement. THANKS!

QUESTIONS...?
If you have any questions at any time before your event, just email us at racae@archerytrainingcenter.com, call us at 512 436 8813, or talk with us at JOAD.

You're all going to have a great time !!!

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