2015-2016 Early Arrival and Winter Break Housing Request


UPDATE- 1/20/16- Due to the Winter Storm developing in the Mid-Atlantic and Northeast, all residence halls will be open starting Thursday, January 21st, at 5pm. Student MUST sign up below though to let us know you will be coming back early. Any mention below of buildings not being open until January 22nd are now open January 21st at 5pm. If you're requesting early access due to the storm, you can put "Winter Storm" in your reason to arrive early. Any questions, feel free to call our office at 518-276-6284.

The residence halls close for the Winter Break at noon on Wednesday, December 23rd and reopen on Friday, January 22nd at noon. Students living in RAHPs, Stacwyck, Bryckwyck, Colonie, Polytech, Blitman, Crockett, or Hall Hall may request to stay in their rooms if they have a valid reason to stay.

Valid reasons may include:
- Travel delay/issues
- On campus work
- Academic research affiliated with an on campus entity
- Intercollegiate athletics
- International students

If approved, students living in the open residential buildings may remain in their assigned room.

Students living in all other buildings on campus must do one of the following:
- Leave campus for the break
- Find a student in one of the open residence facilities who will allow you to stay in their room or unit provided that all residents in the room/unit agree to your staying in that space (see Residence Life Guest Policy). In addition, you must fill out the request below.
- Update 12/16/15- We no longer have the availability to accommodate these requests and have removed this option from the form.- If you cannot find a room in one of the open buildings, staff from Residence Life may be able to find you an open space. Please note that we do not have the availability to accommodate this type of break request for many students. If you select this option, there is a STRONG likelihood that your request will not be approved. IT IS HIGHLY RECOMMENDED FOR YOU TO FIND A FRIEND/COLLEAGUE TO STAY WITH.

We will notify you through your RPI email whether your request has been approved.

All requests must be submitted to Residence Life by 5 p.m. on Monday, December 14th. Requests received after this deadline could potentially not be approved.

If you have any questions about the above information, please do not hesitate reaching out to us at reslife@rpi.edu or 518-276-6284.

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    UPDATE 1/20/16- PLEASE SKIP THIS SECTION-If you have arranged to stay in another student's room, complete the section below:

    Only fill out this section if you've arranged housing with someone in RAHPs, Stacwyck, Bryckwyck, Colonie, Polytech, Blitman, Crockett or Hall Hall. By staying in this room, I understand that: - I will pick up the key/s from the other resident before they leave campus - I will not access any other bedroom space other than the one listed below. - I will respect the common space of the unit throughout my stay in the community - I will read and accept the Winter Break Housing Policies and Proceedures
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    Dates your are requesting to stay on campus

    The first part of this section is required. However, if you are staying for different parts of the break, you can enter the two different timeframes below.

    Winter Break Housing Policies and Proceedures

    I have read this agreement, that I understand the conditions under which I am allowed to stay, that I understand this is a request and not a confirmation of approval to stay at RPI during Winter Break, and that I accept responsibility for my behavior. • If I am staying in a friend’s room, I will arrange to pick up their key from them. I understand this is particularly critical since the Office of Residence Life will be closed due to the Institute closing from December 25th -January 4th. • No social gatherings or overnight guests during this period. • No other person is to stay in my room or apartment unless they have received prior permission from the Office of Residence Life. • Public Safety will be open and should be called (ext. 6611) for any emergency situations and/or for suspicious activity or persons in or around the buildings, 24 hours a day, even when the Institute is closed. • I understand that Rensselaer is completely closed from the afternoon of December 23rd until 9:00am, January 4th. There will be reduced services and support on campus during this time. • I will not lend out my room key to anyone else. • I understand that the Public Safety escort is available to me (ext. 6566) during Winter Break. • The rules and regulations as outlined in the Rensselaer Handbook of Student Rights and Responsibilities, Residence Guide, the RPI web site, and the Residential Commons Agreement are in effect. • No furnishings will be removed from other rooms, apartments or public areas • I will be responsible for any damages incurred in this contracted space for the winter break. If I am staying in someone else's space, I will respect their items. Disrespect or damage of any items can result in judicial action. • My involvement in any policy violations may result in a revocation of this agreement and conduct action. Once you are approved, card access will be granted for the times you have been approved. Reminders: • Residence Life staff will not be on duty until 11:00 PM on January 22nd, 2016. • Residence hall and apartment exterior doors will be locked during the break. Do not prop open exterior doors and will keep my room door locked at all times. • Limited dining options are available during the Winter Break. You meal plan will not be in effect for Winter Break. You meal plan will resume with dinner on January 24th. • If you are staying in another student’s space, please respect that area. This includes any items in the common area or kitchen. Remember to bring your own food, clothing, and toiletries. We also recommend that you have a conversation with the students in the room about the various TVs, gaming systems, or electronics that are in common spaces to learn what is appropriate to use. If Residence Life can assist with any of those conversations, please don’t hesitate getting in contact with your RA or RD. My input of my full name and RIN below denotes acceptance and understanding of these policies and procedures.
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