Assessing Technology Applications for Privacy Impact Assessments

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It is important to evaluate technology applications before using them in the classroom to determine how the application collects, uses and stores personal information. Here are some questions that will help you determine how the application collects, uses or stores personal information and how to ensure best practices are followed to protect personal information.
For example:
1) Are you able to create a "Class" for your students and invite them to join your Class instead of having them to create accounts?
2) Are you using non-identifiable information when creating your student roster?
3) Are there age restrictions in using the application?
4) Are you asking your students to minimize the entry of personal information into the application?

The Tech Department also needs to create a Privacy Impact Assessment for this application. Please complete the following information to assist the Tech Department in this task.

Email *

Record my email address with my response

Option 1

Clear selection

Name of Educator *

School Name *

Email *

Name of technology application *

Website address of the requested tech application: *

Describe the learning objective that requires the use of this technology application.

How is the application accessed by the students? *

Web-Based application.

App downloaded onto a device from the App Store

App that will downloaded on school based devices and managed by the Tech Department

Extension - A software add-on to add functionality to Firefox and Chrome Web browsers.

Required

Application Cost *

Free

Paid

Personal Information Collection

Is it necessary for students to create accounts? Or can the teacher create a Class and invite students through an Invitation Code?

Students need to create an account

Students can access the application through a Teacher Invite

Students can access the website version as a one-time participant, for example as a Participant in Kahoot.

Clear selection

Is this a data-linking initiative? Are the students required to create an account using their Learn60 email accounts?

Yes

Clear selection

If students need to create their own user account, what kind of personal information does the application collect?

First Name

Last Name

Email username and password

Age - Birthdate

Address

Gender

None

Other

Are there age requirements? If so, what are they? *

Will a permission form need to be sent home to parents before students are able to use this application?

Yes

Clear selection

Content Creation and Sharing

It is important to protect personal information when using applications that allow content sharing. If the application has a user profile, students should not upload pictures of themselves.

I have researched Common Sense Media (https://privacy.commonsense.org/) or another credible technology review site for reviews of this application? *

Yes

If yes, paste the url address below

The user profile within the application is visible to:

Only user.

Specified users

Specified users external to system.

Public

Unkown

Clear selection

Users can restrict access to their own profile?

Yes

Clear selection

Does the technology require interaction with others?

Yes, only with the students in the class

Yes, there is external communication capability within the program

Other:

Clear selection

Have your students participated in a Digital Citizenship Presentation to review expectations for appropriate online behaviour? Are they aware of what personal information includes as being identifiable to them and should not be included in presentations that are to be shared to a larger audience? (Example https://bit.ly/3707vzI ) *

Yes

I would like support from Tech Services in this area

Other:

Collection, Storage and Use of Personal Information

This information can be found on the app website under Privacy Policy. For example, the Privacy Policy for Kahoot can be found at: https://kahoot.com/privacy-policy/ and the Private Policy for Book Creator can be found at: https://bookcreator.com/pp-row/

Is there a Privacy Policy available on the application website?

Yes

Clear selection

Is the students personal information retained?

Yes

Unknown

Other:

Clear selection

Can personal information be deleted?

Yes

Unknown

Clear selection

Data Storage Location:

Canada

Global

Unknown

Clear selection

User can delete own account:

Yes

Unknown

Clear selection

Technology Support

Have you first spoken with your school administration regarding using this technology application in terms of security policies/practices in the school that may interfere with the use of the technology and if there is a cost to using this application? *

Yes

Is Technology Services support required for the use of this application (e.g. software installs, single-sign on)? *

Yes

Other:

What are some alternative activities considered for users in case of non consent by parents?

Submit

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