Non-Profit Application 2018
Saturday, June 2 from 10AM - 8PM
Sunday, June 3 from 10AM - 7PM
People's Fair Art & Music Festival
The People's Fair is one of the largest two-day festivals in the country with roughly 200,000 fairgoers, and is one of Colorado's longest running urban festivals featuring handmade arts & crafts, food from local and regional restaurants and live local entertainment.

Our location in downtown Denver's Civic Center Park serves as a great meeting place for the thousands who attend from all around the Denver Metro region, Colorado and the West. Our unique blend of urban dwellers, suburbanites, and people from around the mountainous front range come to the People's Fair to explore and purchase the great variety of arts and crafts, enjoy the delicious food and great entertainment, and to share the many experiences the Fair has to offer.

Artist and Vendor Amenities
We have listened to our vendors and artists, and working to make your experience at the People's Fair a great one! For 2018, we are bringing back:

* Booth sitters
* Mobile hospitality carts with snacks and bottled water
* NEW: Vendor-only porta potties

We look forward to working with you for a successful and fun People's Fair!

Non-Profit Applicant Guidlines
An element of the People’s Fair that makes us unique is our focus on the community and all of its diversity. Non-profit exhibitors are an integral part of our community and are also vitally important to the success of the fair. Our commitment to you is that we will continue finding ways to make the fair a positive experience for you and your non-profit organization. As long as we are permitted, we will continue to stage the non-profit area in the center of the fairgrounds. Also, we will continue to have our exhibitor relations staff and other volunteers stationed throughout the fairgrounds and specifically around the non-profit area to address logistical issues as they arise. We appreciate your support and participation and will continue to make the People’s Fair a great opportunity for you to showcase your organization’s important mission and services.

CODE OF CONDUCT
By submitting this application, you affirm that anyone affiliated with your organization and your booth will abide by the rules of the People’s Fair, including but not limited to:
* No profanity—written or verbally expressed
* No roaming the festival
* No encroaching on another nonprofit, sponsor or exhibitor booth

***Anyone not following the rules or otherwise causing a disturbance in the festival may be removed by Fair Management and security***

Non-Profit Information
-Nonprofits will be accepted on a rolling basis as applications and payment are received, and groups will be notified of their acceptance at the time their application is received and processed. Booth placement preference will be given in order of the receipt of completed applications.

-Exhibitors will be assigned a 10’x10’ space. Exhibitors must provide their own booth set-up, including appropriate tent, canopy or covering with proper weighting. You may bring your own but can also order through our onsite equipment vendor. Please note that space is very limited and applicants will be considered on a first come, first served basis.
Exhibitors may not leave their assigned booth spaces to sell, solicit and/or distribute information or circulate petitions in the walkways.

-Exhibitors are responsible for the behavior of their volunteers while they are on site at the People’s Fair. The Fair will not tolerate harassment of fairgoers or other exhibitors nor will the Fair allow groups to congregate in the walkways. Any act or behavior deemed disruptive by Fair Management will result in expulsion from this year’s Fair and future Fairs.

-Tents, canopies, etc. may NOT be staked in Civic Center Park per the Rules and Regulations of Denver Parks and Recreation. Therefore, Exhibitors are responsible for having their tent, canopy, etc. secured with adequate weight.

-Exhibitors must be present at their booths (and within their booths) throughout the duration of the Fair.

-The Fair reserves the right to restrict exhibitors with respect to methods of operation and display. If, for any reason, an exhibit is deemed objectionable by Fair Management, the exhibit will be removed from the Fair.

-Exhibiting booth must represent the non-profit organization as indicated on the application.

-Booths may not be bought for resale.

-.There is no rain date and no refunds will be given for weather-related issues.

-Countdown packets will be available in May. The Countdown Packet provides detailed information regarding canopy/tent rentals, Fair policies, load-in/out days and times, instructions and other important information.

-Minimal security will be provided Friday and Saturday nights so all items of value should be removed from booths overnight. The Fair is not responsible for any loss of or damage to exhibitor property.

-Any discrepancy or violation of these rules may result in Fair Management exercising its right to remove the exhibitor.

Selling Rules
-Exhibitors that have paid the additional selling fee may only sell items which are clearly identified with the overall purpose of their cause and which display the name or logo of their organization. Items MUST be DIRECTLY related to your non-profit organization.

-Exhibitors may not sell items that are represented by an agent or commission system.

-Exhibitors may not sell items in direct conflict with other aspects of the Fair (for example food/beverages or arts and crafts).

-Exhibitors must submit photographs or samples of items listed to be sold. (Items will not be returned.)

-The People's Fair staff reserves the right to accept or deny any item(s) to be sold.

Liability Insurance
All vendors are required to to submit a Certificate of Insurance naming Team Player Productions, Inc 1539 Platte Street Suite 206 Denver, CO 80202 as Certificate Holder and as additional insured showing liability coverage for $1,000,000.00 incidental and $2,000,000.00 general aggregate. This insurance policy must list the following information in the “Additional Insured” box: CHUN, People's Fair and their officers, members, volunteers, staff and agents, the City and County of Denver, its Elected and Appointed Officials, Employees and Volunteers, the State of Colorado, CHUN, and the owners of any People's Fair related property as additional insured's.
Electricity
-Vendors requesting electricity must supply their own 12awg heavy duty 100-foot grounded extension cord adequate for the amperage and voltage needed to adequately power their appliances. A licensed electrician will be onsite to handle all electrical needs for the Fair. Electricity will be available Saturday from 9 AM to 8 PM and Sunday from 9 AM to 7 PM. There are no exceptions to these times.

-Electricity will be turned OFF over night.

-Vendors may NOT bring their own generators onsite.

-Electricity will be charged at $150 for the first 120 volt, 20 amp drop. If additional electricity is needed, please contact Becky for pricing.

Vendor Application
Please fill out the application below completely. Failing to do so will result in a delay in your application process. Payment must be submitted with application in order to be considered for acceptance to the festival.
Nonprofit Organization Name *
Your answer
Contact Person *
Your answer
Address *
Your answer
City *
Your answer
State *
Your answer
Zip Code *
Your answer
Pre-Fair Phone Number *
Your answer
ONSITE Phone Number *
Your answer
Email Address *
Your answer
Website *
Your answer
Secondary Contact Name
Your answer
Secondary Contact cell phone number
Your answer
Space Request
We do the best we can to accommodate space requests, but you are not guaranteed to get the space you request.
Your answer
Have you participated in People's Fair before? *
Required
Is your organization a 501 c3? *
Required
If you have participated before, what years did you participate?
Your answer
Please provide your Federal Identification Number *
Your answer
Organization's Mission Statement *
Your answer
Proposed* List of Items Sold (*List adjustments maybe requested by Fair Management) *
Please include all items/services being sold. Any items/services missing from this list are not eligible for sale.
Your answer
Fee Schedule *
Please check all that you require.
Required
I am paying by: *
Note: If you are paying by credit card, there will be a 3.5% Clover handling fee.
Required
Make Checks Payable To

Team Player Productions, Inc
1539 Platte Street
Suite 206
Denver, CO 80202
Credit Card Information
This form is secure.
Card Number
Your answer
Name on Card
Your answer
Expiration
Your answer
Security Code
Your answer
Billing Zip Code
Your answer
Authorization Signature
By typing your name in this form, you agree to be charged the application fee (non-refundable) as well as all other charges. Please read the "Refund Policy" section below for more information on refunds.
Your answer
Refund Policy
If you submit an application for the 2018 People’s Fair and you request to withdraw, you must do so via telephone or email by 5:00PM on the following dates in the refund schedule.

Refund Schedule:
- 100% Refund with notification: until March 30, 2018
- 50% Refund with notification: March 31 - April 30 , 2018
- 0% Refund: NO Refund will be given after April 30, 2018

By meeting the deadline in the refund schedule, you will receive a refund of a percentage (indicated in the refund schedule) of all fees due with the exception of the application fee (and processing fee if applicable). Refunds will be processed by check only.

To Return This Application
By submitting this form, we have received your application. If you'd like to send it via email, save this completed document to your computer, attach it in an email and send to andrea@tppevents.com with the subject line "People's Fair 2018 Nonprofit Application".

OR print and fax to: 303.777.3095

OR mail to:
People's Fair
Attn: Andrea Furness
1539 Platte Street Suite 206
Denver CO 80202

REMEMBER: You must include all of the following in order for your application to be complete.

1. A completed application form.

2. Photos of your booth/items sold sent to andrea@tppevents.com

3. Full payment for application fee and booth fees by check made payable to “Team Player Productions, Inc”), or completed credit card information.

4. A Full Description of Items to be sold: Vendor must submit a detailed list of items they intend on selling the weekend of the festival (no beverages permitted).

5. All non-profits new to the People's Fair must submit a copy of your organization's 501(c)(3) letter or non-profit incorporation certificate.

6. Certificate of liability insurance with the parameters given.

Liability Release
All vendors agree to abide by all policies, procedures, guidelines, fee schedules and operations relating to the People’s Fair. People's Fair or Team Player Productions are not responsible for any damages or loss.

All vendors are required to to submit a Certificate of Insurance naming Team Player Productions, Inc 1539 Platte Street Suite 206 Denver, CO 80202 as Certificate Holder and as additional insured showing liability coverage for $1,000,000.00 incidental and $1,000,000.00 aggregate. This insurance policy must list the following information in the “Additional Insured” box: Team Player Productions, CHUN, People's Fair and their officers, members, volunteers, staff and agents, the City and County of Denver, its Elected and Appointed Officials, Employees and Volunteers, the State of Colorado, and the owners of any People's Fair related property as additional insured's.

Vendor hereby agrees to defend, indemnify and hold harmless People's Fair, and its respective officers, directors, employees, volunteers, agents and representatives, from all claims, suits, actions, damages, and liability (including without limitation reasonable attorney’s fees, costs and expenses of defense) for personal injury, death or property damage that arises out of or is caused, in whole or in part, by vendor negligence or wrongful misconduct conducted on the premises of the Event and its responsibilities herein. The foregoing indemnity shall apply regardless of whether the injury, death or property damage is contributed to by the active or passive negligence of vendor, but it will not apply to the extent that the injury, death or property damage is (i) caused solely by the negligence of People's Fair or its agents, volunteers or employees or (ii) is caused or contributed to by the intentional tortuous acts or gross negligence of People's Fair or its agents, volunteers or employees.

Vendor understands that only minimal security will be provided overnight, so all goods of value should be removed from the grounds. Team Player Productions nor People's Fair is responsible for lost or stolen items.

Vendor agrees that People's Fair may revoke immediately all of the rights of the Vendor, his/her agents or his/her employees to exhibit space at the People's Fair for violation of any policy, rule or procedures or for sale of any menu item(s) not previously approved by the People's Fair management.

People's Fair Management reserves the right to assign Vendor’s space in accordance with the best interest of the People's Fair.

By signing below, Vendor represents that all information provided on the application for Vendor space is true and correct. Vendor also represents that they have read and understand all the policies and procedures outlined herein and in the People's Fair application and fee schedule, and it is agreed that all information included in this document is part of this contract and no other agreement shall be binding upon the parties unless in writing and signed by the President and CEO of the People's Fair.

Liability Release - Authorization Signature *
Your answer
PLEASE NOTE
All Festival communication will occur through EMAIL, unless you specify otherwise. To ensure you receive emails from Team Player Productions, Inc., please set your SPAM blocker to accept e-mails from info@tppevents.com and andrea@tppevents.com.
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