2018 Piedmont Fire Expo Vendor Registration Form January 19th & 20th, 2018
VENDOR / EXHIBITOR
INFORMATION / REGISTRATION

The Vendors / Exhibitors have been a major factor to the past success of the Piedmont Fire Expo. The Expo Committee recognizes this fact and strives to assure all policies and decisions create a win-win-win environment for the attendee, exhibitors and the Forsyth County Fire & Rescue Association, and the Piedmont Firefighters' Association. The following information will assist in making your participation in the Expo a pleasant and profitable event.

APPLICATION PROCESS

Attached you will find our Exhibitor application. Please read all materials carefully and fill out the application completely. Applications and payment should be submitted on-line by Friday, November 17, 2017; to be added to our show program. All reservations will be confirmed by e-mail. An exhibitor packet will be mailed to you by December 8, 2017. Please indicate the mailing address on the exhibit space contract to send the exhibitor packet. Included in the exhibitor packet will be your confirmation letter with booth space number(s), and other important information. You will need to check-in at the information booth to receive your vendor badges. All spaces are assigned on a “first-come-first-serve” basis. The Associations reserves the right to arrange spaces to accommodate the facilities’ features, life safety codes and other needs to enhance the exhibits. The numbers of truck spaces inside the buildings are limited to accommodate multiple vendors.

EXHIBITOR NAME BADGES

You will be given the amount of vendor badges needed to cover your booth space for the show. These badges are for your staff and will be required during move in and throughout the Expo. Badges will need to be picked - up at the information booth. You will need to distribute the badges to your personnel prior to move in. Additional Exhibitor Badges will be available at the Information Booth during the Expo. Space is provided on the badge for names if desired.

HOTEL / ACCOMMODATIONS

We have two hotels that are proud to host the Piedmont Fire Expo:
The Downtown Marriott at 425 North Cherry, Expo room rate of $129.00 per night for any occupancy has been arranged. You may contact the Marriott at (336) 725-3500;
The Embassy Suites at 460 North Cherry Street, Expo room rate of $139.00 per night for any occupancy has been arranged. You may contact the Embassy Suites at (336) 724-2300.
Make sure you ask for the Piedmont Fire Expo rate.


ARRIVALS / SET-UP / DEPARTURES

NOTICE: FUEL TANKS MUST BE AT ¼ TANK or LESS

Vehicle spaces will be ready for move in on Thursday, January 18th beginning at 10:00AM. You will be able to stage at a secure lot location near the exhibit halls at 8:00AM. We will NOT provide water hoses or an area for cleaning. All trucks must be ready to move in by 10:00AM. Late trucks will not be able to move in. All water tanks must be emptied, fuel caps are to be taped and batteries disconnected via master switch or removing terminals and taped off. Please provide a 3A/40BC Extinguisher at your display. The Fire Marshal will inspect all displays for compliance. You must have a representative present at your booth space until the Fire Marshal has inspected it. If the listed requirements are not met, you will be asked to leave and forfeit your reservation.

Table top spaces will be ready for move in beginning at 2:00PM on Thursday and 6:00AM on Friday. You may unload at any door but vehicles must be clear of all sidewalks and pedestrian areas by 8:00AM on Friday.

There will be 24 - hour security and access control will be provided. Exhibitor badges are required and move in personnel will be limited to your staff and support personnel. Please assist us with security by not blocking open doors and assure doors latch when closing. At the beginning of the Expo the doors will be secured, fire alarm systems armed and HVAC equipment set and will remain until the end of the show.

EXHIBIT HALL hours are:
Friday - 9:00AM to 5:00PM
Saturday - 9:00AM to 3:00PM

Exhibitors are encouraged to maintain their booths during the entire Exhibit hours in fairness to our paying participants. Exhibitors who leave before the end of the show will forfeit future invitations.

If you have any questions or concerns, please contact:

James Griffin ~ Vendor Coordinator
Office – 336-703-2564 Mobile – 336-705-0247
Piedmont Fire Expo Website: www.piedmontfireexpo.org
E-Mail: PiedmontFireExpo@gmail.com

or

Jamie Fore ~ Expo Coordinator
Office – 336-703-2548 Mobile – 336-817-8499
Piedmont Fire Expo Website: www.piedmontfireexpo.org
E-Mail: PiedmontFireExpo@gmail.com

Vendor Name
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Contact Person
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Street Address
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City State Zip
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Telephone Number
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Email Address
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Complete This Section if the address to send a vendor confirmation packet is different than the address above
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