Arts on the Fly 2018 Vendor Application
Terms and Conditions (please read thoroughly!)

The festival is located downtown Horsefly at the Horsefly School Grounds. The vendors will be set up inside the field, as they were in past years.

We do not provide booths, tables, or chairs.
No power is available and only inverted generators are permitted in the food market. Recycling and compost are available; please use them. There are no ATM machines on site; please come with a sufficient float. Wifi will be available, please contact us if you require this service. Alcohol is not served on site, other than in the sanctioned beer garden which stays open until 10pm. All other alcohol is to be concealed and consumed in moderation in campsites only. No glass on the festival grounds. Illegal drugs and underage drinking is strictly prohibited at our festival. Smoking is only permitted in designated areas. No animals are allowed on festival grounds except for working animals like guide dogs. Please note than food vendors will be located in an area separate from the retail vendors.

Vendor site:
No vendors permitted on the grounds until 10am, on the Friday of the festival. There are no exceptions. The market area is a mixture of grass and dirt, and the ground can be uneven; please make sure your booth is secured with pegs, and will stand up against the weather. We have a limited number of spaces that will have access to camping directly behind the space, and will be issued on a first-paid-first-served basis. All sites are clearly marked, and a map will be available. Do not set up in another vendor's spot, and stay within the marked lines.

Set up and tear down:
Vendors are asked to arrive on Friday morning no early than 10am to set up in good time, and avoid vehicle line-ups at the gate. You must be set up and open for business by 5pm on Friday. Your name will be listed on the pre-registration list at the gate. The marketplace coordinator will be available to assist you when you arrive at the festival grounds. Please leave your site as you found it, completely free of garbage.

Marketplace hours of operation:
Friday from 5-9pm
Saturday from 10am-9pm

Food market hours of operation:
Friday from 5pm to close
Saturday from 8am to close

Security:
We have a general security system but each vendor is responsible for the safety of their own goods. Most people pack up at the end of the day or have secure walls for their booth.

Each vendor receives one (1) adult weekend pass, including festival camping for 4 staff persons and parking for one vehicle only. Food is not included. Additional vehicles must pay the fee at the gate. Any other people in your group must purchase a festival pass and required camping at the gate.

Deadlines:
In order to reserve a space you must apply with full payment by May 30 2018. Late applications will be put on a cancellation list. Should you decide to cancel your space, contact us by June 20 and 75% of your vending fee will be refunded. If you contact us after June 20th to cancel your space, you will not receive a refund.

Business Name *
Your answer
Individual responsible on site for vendor booth *
Your answer
Name of all individuals working at vendor booth *
Your answer
Description of goods and where they are made (please be specific) *
Your answer
(mailing) Street address *
Your answer
City *
Your answer
Province / State *
Your answer
Postal code *
Your answer
Phone *
Your answer
Email *
Your answer
Booth type and size desired *
Upon completing this form please mail or deliver a cheque for the proper amount, made out to Arts on the Fly Festival Society. By initialing below, you agree to the conditions and policies stated above. We reserve the right to prohibit goods and assume no responsibility for costs, lots sales, or stolen goods. Initial here: *
Your answer
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