2017 Seasonal Batavia MainStreet Farmers' Market Application
Application Form
Business Name *
Your answer
Contact Name *
Your answer
Address (incude city, state and zip) *
Your answer
Email *
Your answer
Phone (cell prefered) *
Your answer
Website *
Your answer
2017 Farm/Production Description *
Location(s) where your product is grown or produced if different than address listed on application.
Your answer
Provide a description of your Farm or Production facility and a brief history including the number of years you have been in business, number of employees, your business practices and any other information you would like to share that helps in our selection process and that we can provide to our customers so they can get to know you better. *
Your answer
Methods of production, please list each method as it applies to the product(s) you are selling i.e. corn is grown conventionally, greens are grown pesticide-free, homemade etc. *
Your answer
Special aspects of your product(s) i.e. organic, gluten free, or the story behind a product that makes it unique and that you would like to share with us and our customers. *
Your answer
2017 Vendor Declaration of Product for Sale *
Please list the product you offer for sale and the month between June and October that the product is available. Please advise Batavia MainStreet of any changes in this information for Website accuracy and consumer education.
Your answer
2017 Space Request (Season from 6/3 - 10/28) *
Payment can be made after receiving acceptance into the 2016 market from Batavia MainStreet. Notification of acceptance will be made by 3/15/16. Rates - Please note payment for seasonal spaces are due by 4/15/2016, with priority given to past vendors for placement. After April 15th space will be allocated based on availability and on a first come first serve basis. All payments should be made out to: Batavia MainStreet, 4 1/2 W. Wilson St., Lower Level, Batavia, IL 60510. 630.761.3528 info@downtownbatavia.com
Note to Weekly vendors:
All weekly vendors may attend once a month during the Farmers' Market season. Vendors must reserve their spot by submitting an applicaiton form with the requested dates for each month written below. Please give a first and second choice for each month. You will be contacted by Batavia MainStreet to confirm your dates. Spots will be filled on a first come first serve basis. Please note you must meet Batavia Farmers' Market eligibility requirements. Payment is due the week before you will attend the Market.
Your answer
2017 Vendor Affidavit and Payment *
I agree to sell or offer for sale at the 2017 Batavia Farmers' Market, only items approved by the Market Committee. I hereby affirm that I have read and understand the market rules and agree to comply with said terms of this permit. I do agree to hold harmless the City of Batavia, Batavia MainStreet, Inc., their owners, agents, volunteers, employees or management and do hereby agree to hold harmless and indemnify the City of Batavia and Batavia MainStreet, Inc. from any claim or suit resulting from the sale or consumption of goods or products sold at the Farmers' Market including, but not limited to, any claims, charges, judgments, damages for personal injury or property damages, incidental and consequential damages and the cost of defense including reasonable attorney's fees, court costs and expenses. Please state you name and business below with your signature, date and your IL tax ID#. Payments can be made payable to: Batavia MainStreet, 4 1/2 W. Wilson St., Lower Level, Batavia, IL 60510 or you can visit the website at www.downtownbatavia.com . Note: Please make sure to enclose a copy of your insurance naming Batavia MainStreet on the policy.
Your answer
Mission/Purpose
The Batavia Farmers’ Market is a Batavia MainStreet program. Batavia MainStreet is a not-for-profit, community-based organization devoted to enhancing our downtown as the heart of the community through dedicated volunteer efforts. The mission of the Batavia Farmers’ Market, and its sponsor Batavia MainStreet, is to enrich our small-town community values, stimulate our local economy at a grassroots level, and educate residents and those in our extended community of the value of wholesome, hand-crafted and nutritionally valuable food. Additionally, our interest is to support locally produced non-food products including but not limited to plants, fiber, and products derived of animal products (i.e. soaps, textiles, etc.). Our goal encompasses the notion of creating a community-driven social destination as an educational, recreational and healthy resource. The purpose of the Batavia Farmers’ Market is to provide a retail outlet for local producers; fresh, local products for consumers; and a gathering place that encourages a sense of community. This farm market features produce, baked goods, artisan products, plants, honey and related farm products. Our vendors grow, harvest and/or produce up to 75% of market products.
Market Team
The market is run and overseen by a group of Market Coordinators consisting of:
Market Managers - Abby Beck and Karla Thomas
Artisan Manager - Ana Sheldon
Batavia MainStreet Assistant Director - Cathy McNally
Market Committee consisting of volunteers of vendors and community members.
Location
The Batavia Farmers’ Market is held in downtown Batavia, Illinois on North River Street – between Wilson St. and State St.
Hours
Saturdays from 8am to Noon on N. River St.
*Note: During BatFest in October the market will be held at the Batavia Riverwalk, 100 N. Island Ave. between the hours of 10-2
**Note: During Oktoberfest the market will change locations TBD
Rules and Regualtions
1. Punctuality: Please be considerate to the other vendors and the market volunteers. Do not disrupt the set-up due to tardiness. Each area must be cleaned and restored to order by the end of each Market day, no later than 1:00pm.
2. No Shows: Seasonal vendors not able to participate on a given week(s) must contact the Market Managers at least 24 hours prior to the market. A $20 fine per vacant space may be assessed for no shows who do not give notification at the discretion of the Market Managers, Committee, or Executive Director.
3. Stall Assignments: Seasonal vendors (19 weeks + BatFest) are assigned permanent locations. Weekly vendors are assigned an available space by the Market Manager when they arrive on Saturday morning.
4. Set-up: Set up time is 6:45am to 7:45am. All vendors must enter the Market off Wilson St. going North onto River St. Traffic is one way during the market as recommended by the City of Batavia. Vendors may unload their merchandise on site, but must move their vehicle (except those using vehicle as part of display, see #7) so that the road may be completely blocked off by a Market volunteer at 7:45am. Vendors arriving after 7:45am are not allowed to pull their vehicles past the barricades to unload unless permitted by the Market Manager.
5. Vehicles: Vendors must move their vehicle for the road to be blocked off by a Market volunteer at 7:45am.
6. Clean-up and Cleanliness: Trucks and any other equipment used for transportation or display shall be kept clean at all times. No unwholesome or spoiled articles may be offered for sale. Prior to leaving the Market, vendors must remove all waste and refuse from their market space. The area must be returned to the same clean condition as found upon the vendor’s arrival.
7. Display: Goods may be sold directly from trucks (Farm Vendors only) but must fit into one 20’ parking space. Vendors must furnish their own tables, chairs or other display arrangements. In case of rain, vendors must furnish their own protection, as the Market has no shelter. A tent or canopy is also recommended for protection from the sun and weather. As the Market’s popularity is increasing, it is imperative that each vendor use only his or her allotted space. If there is any infringement upon another space or extension into the street further than the parking lines, the vendor will be charged for the use of additional space/s. Under no circumstances may any space be shared, leased, re-sold or given away to another vendor without express, written approval of the Market Manager/Committee. Spaces are not transferable.
8. Pricing: Scales and other weighing/measuring devises must be registered as legal for trade in the State of Illinois. Prices for items must be clearly posted, either on the item, individually or at a location near the product. The Illinois State Sales Tax number must be displayed prominently in any Market stall from which goods are sold.
9. Labeling: Vendors are to display signage with the name and location of their operation. Products for sale are to display clear pricing. Farm Vendors are encouraged to display the type of growing practices that were used in their food production i.e. IPM, Certified Organic, Pesticide free, etc. Processed and Prepared Food Vendors are encouraged to display properties of their products i.e. organic, gluten-free, vegetarian, etc.
10. Carrying: A vendor may not sell products at Batavia Farmers’ Market unless at least 75% of the product offered was grown or processed by the vendor. A product not grown or processed by that person must have been purchased directly from another vendor meeting market standards. Vendor’s application shall state what products the vendor will sell at the Batavia Farmers’ Market, and any exceptions must be approved by the Market Manager, MainStreet Director and/or the Committee.
11. Grievance Policy: All disputes of any nature shall be agreed upon by all parties to be settled at the discretion of the Market Managers, Committee, and/or Executive Director. Any altercation , be it verbal, physical or otherwise, will not be tolerated and may be cause for immediate expulsion from the market that day and may further result in permanent expulsion from the Market. Any further disciplinary action will be determined by the Market Managers, Committee and/or the Executive Director of Batavia MainStreet. Occupant of space at this market must conform to the market rules at all times. The Market Managers have full authority to enforce all rules. Any occupant failing to comply there within will have their space declared vacant at the discretion of the Market Managers and no refunds will be given. It is the mission of the Batavia Farmers’ Market to provide a service in the best interest of the community. The Market Managers is empowered to enforce the regulations and make discretionary judgments to that end, and in the best interest of the Market.
12. Necessary Documents and Permits: All Vendors are required to comply with their Individual Vendor Policies as outlined below. Vendors are required to submit with their application any required proof of insurance, health permits/licenses, Farm and Production plan and Declaration of Products for sale.
13. Production Site: Vendors must post their production-site locations. The Market reserves the right to visit the locations of growers/producers to confirm that the products brought to the market are their own.
Individual Vendor Policies
The Market will authorize vendors offering atypical goods or services on a case-by-case basis.

1. Farm Vendors
a. Definition of Farm Vendor: 75% of products sold must be grown or produced by the vendor. Food vendor must be an active owner/operator of the farming operation and may not be operating the business under a franchise agreement or as a wholesaler. Vendors selling non-food plants may act as wholesalers provided they grow their product locally, work as both a wholesaler and local seller, and submit to visits to their facilities. Acceptance is up to the discretion of the Market Managers, Committee or Executive Director, "Vendor" shall be defined as the farmer of produce sold and shall include the immediate family and employees of the applicant who assist in the cultivation of the same property listed in the application under the "name of the farm facility." Produce grown or produced at a location not listed on the application is not eligible to be sold. The resale of items purchased by the vendor shall not be permitted with the exception of “Carrying” as outlined in Rule 10 above. Farm Vendor’s application shall state what products the vendor will sell at the Batavia Farmers’ Market.
b. Permitted Items for Sale: Only vendors selling as farmers may sell items from this category. Items eligible for sale include: raw vegetables and fruits including cut, washed and unwashed bagged vegetables; mushrooms; edible plants; eggs; apiary products (honey); garlic; spices; grains; herbs; bedding plants and nursery stock; fresh cut and dried flowers; raw and frozen meats (beef, lamb, mutton, pork, goat); raw and frozen poultry; raw and frozen game bird and rabbit; raw and frozen fish; fluid milk and fresh dairy products. Vendors are only permitted to sell items that the Market Coordinators have approved.
c. Samples: Sampling of any item by the Vendor to the public is strictly prohibited without proper permit from Kane County Health Department. Contact Joe Durczak at (847) 888-6450 or email Durczakjoe@co.kane.il.us with any questions.

2. Processed Food Vendors
a. Definition of Processed Food Vendor: All products sold must be produced by the vendor. Vendor must be an active owner/operator, which includes immediate family and employees of the applicant. Processed Food Vendor’s application shall state what products the vendor will sell at the Batavia Farmers’ Market. Exceptions to this definition are subject to the approval of the Market Coordinators.
b. Permitted Items for Sale: Baked goods-breads, pastries, cookies, cakes, pies; chocolates; fresh pasta; preserves- fruit syrups, jellies, jams, herbal and vegetable spreads, pickles, and herbal vinegars; herb and spice blends; juice and cider; wine and beer; cheese; cured meat and sausage. Vendors are only permitted to sell items that the Market Coordinators have approved.
c. Packaging and Labeling: Any processed product must have packaging and labeling that conforms to the Kane County and State of Illinois Public Health and Marketing standards. Each vendor is responsible for securing the appropriate permits/health licenses to sell said processed foods. Homemade baked goods and homemade food, such as honey, will be accepted under the conditions that goods are made, or packaged/bottled by the Vendor’s immediate family.
d. Samples: Sampling of any item by the Vendor to the public is strictly prohibited without proper permit from Kane County Health Department. Contact Joe Durczak at (847) 888-6450 or email Durczakjoe@co.kane.il.us with any questions.


3. Prepared Food Vendors
a. Definition of Prepared Food Vendors: All products sold must be prepared by the vendor. Vendor must be an active owner/operator, which includes the immediate family and employees of the applicant. Prepared Food Vendor’s application shall state what products the vendor will sell at the Batavia Farmers’ Market. Exceptions to this definition are subject to the approval of the Market Coordinators.
b. Permitted Items for Sale: Prepared foods are ready-to-eat and take-away items such as snacks and meals; Non-alcoholic beverages (note that sales of bottled beverages are not allowed); ice cream; soups; sandwiches; snacks and treats. Vendors are only permitted to sell items that the Market Coordinators have approved.
c. Health Regulations: Prepared Food Vendors are subject to all Kane County Health department regulations and must comply with said regulations. It is the responsibility of the Owner/Producer/Manager of the respective vendor to produce appropriate permits/health license at the request of a Kane County or State of Illinois Official. Failure to produce required documentation upon request will be cause for immediate expulsion from the Market until proper documentation is produced.
d. Samples: Sampling of any item by the Vendor to the public is strictly prohibited without proper permit from Kane County Health Department. Contact Joe Durczak at (847) 888-6450 or email Durczakjoe@co.kane.il.us with any questions.
e. Note: With respect to our environment, no bottled water or bottled beverages may be sold or given away at the Market.

4. Artisan Vendors
a. Definition of Artisan Vendors: All products sold must be produced by the vendor. Vendor must be an active owner/operator, which includes the immediate family and employees of the applicant. Artisan Vendor’s application shall state what products the vendor will sell at the Batavia Farmers’ Market. Selections will be made based on originality, quality and space available.
b. Permitted Items for Sale: Artisan items are non-edible products and vendors are only permitted to sell items that the Market Coordinators have approved. Emphasis is on farm, garden, educational and ecological inspired and related products based on plant, fiber and animal products.
c. No items made from kits, reproductions of artwork not created by the vendor, and commercially manufactured clothing, unless substantially altered and enhanced by the vendor will be allowed. The starting material must be significantly altered and enhanced by the vendor, and the finished product should artistically dominate any commercial components used in the product. Items that involve the consolidation of two or more commercial products without any artistic or creative input from the vendor do not qualify.

5. Educational or Not-For-Profit Booth
a. Definition of Educational or NFP booth: No products may be sold at this booth. The participant will use the MainStreet information and/or the Farm Fresh to Family booth. Participants are restricted to educational demonstration, community groups and not-for-profit groups using the space to educate. Sign up for the space will be through the MainStreet office, is limited to no more than twice in one season per group, and is free of charge.

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