VPL Room Reservation Request
Room use is by reservation only; all requests are on a first-come, first-served basis and must abide by our Room Use Contract. Library Rooms are available to reserve 3 months out. Reservations are limited to once per week, per organization. Cancellation MUST be brought to staff attention, via phone or email, at least 24 hours in advance. Our staff will do our best to accommodate requests, with the understanding that internal Library and City events take highest priority. Staff are not responsible for accidental oversights, double-bookings, or any unforeseen events which may necessitate room schedule shifts. For more information, or to confirm reservations submitted, please call our Circulation Desk at 677.7060.
Which room would you like to reserve?
Date needed:
Library Rooms are available to reserve 3 months out. Reservations are limited to once per week, per organization.
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Starting time:
Time
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Ending time:
Time
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Is this a recurring request?
How often? *All reservation requests are subject to the 3 months-in-advance limit.
What is the name of event/meeting? (if applicable)
Your answer
Do you want the details of your event/meeting to be made public?
Requester Name:
Your answer
Requester Phone:
Your answer
Requester Email:
Your answer
Special Needs or Concerns:
Your answer
I have read and agree to the Room Use Contract.
Reservation Policies and RegulationsThe following statements are imposed by both the City of Vermillion and the Edith B. Siegrist Vermillion Public Library. All must be agreed to before property access can be granted. 1. Facilities cannot be reserved or used when such activity conflicts with scheduled Library or Vermillion city activities. 2. The group/individual requesting facility use must abide by the following:a. Leave the room in the same clean condition in which it was found. Please return any tables and chairs to the arrangement in which they were found. Any damage, beyond normal wear of the facilities, is the responsibility of the renting group/individual. If necessary, ask the Circulation Staff for assistance.b. Library grounds may not be reserved for any for-profit activities.c. Absolutely no smoking is allowed in the library building or grounds. d. Use or consumption of alcoholic beverages or illegal drugs is prohibited on the premises and its parking areas.e. Properly monitor facilities and parking lot areas for prohibited behavior.f. Turn off all lights and secure the library’s south door if the meeting in question extends beyond 9:00 p.m. (Kozak Community Room)g. All meetings must conclude by 11:00 p.m. (Kozak Community Room)h. Premises shall be vacated promptly on schedule, as others may be meeting after you.3. This form will be provided at the Circulation Desk, and must be signed and dated prior to final approval for use of the requested facility.
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