Mandatory: exhibitor arrival & storage form
The following questions provide exhibitors with Load-In and Storage needs. All exhibitors are required to complete this form, regardless of whether or not they need a load-in time slot or storage.
First Name
Your answer
Last Name
Your answer
cell phone # you'll have onsite
Your answer
Name of secondary artists &/or assistant
Your answer
cell phone # of secondary artists &/or assistant
Your answer
IMPORTANT ARRIVAL/LOAD-IN POLICIES
A successful load-in at the Hynes Convention Center requires the cooperation of all exhibitors and is dependent upon their understanding of these important load-in policies. Please help make load-in as smooth as possible by reading through this following guidelines.
Exhibitors are approved to move in, set up, and dismantle on their own provided that they meet the following criteria:
1. Exhibitors must off-load from a personally owned vehicle, company owned vehicle, rental vehicle, or vehicle owned by company personnel. All vehicles (or vehicle and hitch combination) over 24' ft. in length must be off-loaded and loaded by Freeman, the show's general service contractor, and will incur additional charges.

2. Exhibitors are allowed to set-up and/or dismantle their own booths providing that they use their own employees. Do not bring outside labor of any kind. If you employ a display house or exhibit manufacturers to erect or dismantle your booth, they may only supervise and the exhibitor must hire labor from Freeman, and will incur additional charges.

3. Non-motorized, two-wheeled hand trucks & four-wheeled flat trucks are permitted on the show floor. Onsite rolling carts are owned by Freeman and may not be borrowed by exhibitors, unless willing to pay labor and/or equipment fees.

If you require a forklift, pallet jack, lift gate or any other mechanical equipment you must order the service and labor from Freeman. Charges will apply for equipment and labor.

Hand-Carry Policy
Exhibitors will be allowed to hand-carry one item, one time, in or out of the main entrance of the facility without having access to the loading dock. Hand carried freight is defined as one item that can be easily carried by an individual without the need for dollied or mechanical equipment. Hynes employees oversee the front door to ensure we follow this policy.

Exhibitors who are using a commercial carrier and can abide by the hand-carry policy above do not need a load-in time. If this applies to you, select the second option in the question below.

Exhibitors who are NOT using a commercial carrier, and who can abide by the hand-carry policy above do not need a load in time. This will not apply to most exhibitors. However, if you are not using a commercial carrier and can abide by the hand-carry policy select the third option in the question below.

All exhibitors will be assigned a specific 30-minute time block to unload their vehicle.
Because the Hynes Convention Center restricts access to the loading dock by personally owned vehicles, it's very important to follow procedures as they make an exception only for CraftBoston exhibitors. As a thanks for their accommodation, we work hard to organize a well-run load-in process and assign exhibitors with a specific 30-minute time block to unload their vehicle. Exhibitors must arrive during their assigned load in time, which will be received via email by November 17. In an effort to make load-in as smooth and successful as possible, please be on time and efficient to prevent a back-up into the street. Please understand that load-in times are difficult to adjust after assignments are determined. Therefore, it would be wise to finalize your travel arrangements before filling out this form.
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