Grace Beauty Speed® Track Club Youth Cross Country Registration Form
Youth Level Fall Cross Country Series (Sep-Nov) registration packet form. Please see to complete all contents of this email. Email required documents to deborah@gracebeautyspeed.org.
Email address *
Athlete's Name (First Name, Middle Name, Last Name) *
Your answer
Athlete's Age (numerical example: 10) *
Your answer
Athlete's Date of Birth (example: Month/Day/Year) *
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Athlete's Grade and School Attended *
Your answer
Athlete's Height (example: 5'3") *
Your answer
Athlete's Weight (example: 123) *
Your answer
Athlete's Shoe size (example: women's 9) *
Your answer
Athlete's Type of foot arch (example: flat) *
Your answer
Athlete's Type of foot arch is flat, does the athlete wear orthotics *
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I understand that if my athlete (child) wears orthotics, I am responsible for insuring that my athlete (child) is practicing and/or racing competitions wearing orthotics. *
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I understand that if my athlete (child) participates in this series, I am responsible for insuring that my athlete (child) is properly hydrating and eating 2-3 hours before practicing and/or racing competitions to ensure safety of athlete's nutrition and hydration for participation. *
Required
Athlete's home address *
Your answer
Parent Name Relationship to Athlete *
Your answer
Parent Occupation *
Your answer
Parent Home Address (include: City/County, State, Zip Code) *
Your answer
Parent Home Phone Number *
Your answer
Parent Cell Phone *
Your answer
Parent Email Address *
Your answer
Would you like to add your email to our club newsletter,Track News Beyond the Track *
How long has your child been running, please check one *
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EMERGENCY INFORMATION/CONTACT INFORMATION, In case of emergency, please list the emergency contact for participant, Name of Parent/Guardian *
Your answer
Name of Parent/Guardian Relationship to child *
Your answer
Name of Parent/Guardian Emergency contact number *
Your answer
Please list any medical conditions of your child ( ex: asthma) *
Your answer
Please list any medications/ allergies of your child *
Your answer
Please list any current or previous injury (ies) of your child, include description and year of injury (ies) *
Your answer
Youth Racing Singlet. Please check the size of the racing uniform your child ( uniform sizes are (S,M, L, XL) *
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Youth Racing Short. Please check the size of the racing uniform your child ( uniform sizes are (S,M, L, XL) *
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I understand, that if I completed all of my registration by August 20, 2019 by 11:59pm for this series as one of the first (5) participants, my child receives a FREE series T-Shirt. Please check the size of the racing uniform your child ( uniform sizes are (S,M, L, XL).I also, understand that I may purchase t-shirt as well. *
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Club Policies & Statements: Youth Level Club Statement: Youth Level- is a beginner to advance club for youth female athletes who learn the sport of cross country, track & field through running, jumping and throwing. Ages 9-18. Our athletes compete in a structured series model format of Spring/Summer-Outdoor Track (May-July (Ages 9-18), Fall Cross Country Series (Sep-Nov) (Ages 8-14). Registration is only offered during the series.Joining Requirements /Criteria: ▪ Copy of sports physical (current year of joining), copy of verified birth certificate▪ Adhere to all club policies and statements▪ Actively complete and participate in the College Tour Series events and/or assignments▪ Actively participate in the Club Community events ▪ Pay registration fee and Club Dues▪ Complete application packet and all required documents▪ Watch required informational video *
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Registration Fee Statement (1a)Payment of registration fee (s) for USATF Club Level (Youth/Adult) are non-refundable. Registration for the USATF Club Youth level’s Fall Cross Country Series is a $100.00 registration fee. All registration fees must be paid at time of registration to complete registration process. All registration materials must be submitted prior to the first day of the scheduled practice. All participants must be registered and listed on club’s roster.Registration for club youth cross country series: Team racing uniform., USATF club membership, competition meet entry/ fees, organizational newsletters, “Track News Beyond the Track” and “College Tour Series,” Press releases. *
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Registration Procedure Statement (1b)All application packet and required documents must be submitted before the first day of practice and All payments must be submitted prior to first day of practice. Hard copies and payments can be mailed. Documents can be sent as digital files via emailed as pdf files. *
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Payment Options/Policy Payments accepted are cash, personal check or money order (post office or bank money order accepted only). *Checks returned for insufficient funds are accessed $30 fee. All payments are non-refundable. WE DO NOT ACCEPT ON SITE PAYMENTS. Make all payments payable and mailed via invoice to: Grace Beauty Speed Organization *
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Code of Conduct Policy (1)I pledge and agree as a club member of Grace Beauty Speed Organization and as an athlete member of USA Track & Field, that I will respect and adhere to all polices, rules and regulations by both organizations. I will respect all coaching staff, team members, sponsors associated with the Grace Beauty Speed Organization. I understand if, I myself as athlete or parent am in violation of this policy I will be dismissed from the club. As an athlete representing Grace Beauty Speed Organization’s USATF Club, I fully understand that I am to adhere to all polices of the organization and conduct myself in a respectful and positive matter while in club training sessions, clinics, or competitions. Furthermore, I understand failure to comply with conduct policies, shall result in action of dismissal from club. I understand and pledge to be a drug-free athlete and adhere to polices of anti-doping of USATF and/or IAAF. I understand that I must adhere to all drug testing policies and procedures as a member of USATF and knowingly understand the prohibited use of steroids, performance-enhancement drugs; therefore, by consequence thereof, such usage may result in actions taken against myself by USATF. Furthermore, medications subject to such bands may result in an athlete applying for a TUE for clearance to use prohibited substance for medical purposes. I pledge to adhere to a drug-free policy and conduct myself as a clean athlete in conjunction with Grace Beauty Speed Organization and USA Track & Field. See USATF 2016 Competition Rules Article II Doping, Rule 32 Doping http://www.usatf.org/About/Anti-Doping.aspx, http://www.usatf.org/usatf/files/08/08858a62-cbaa-4828-ae85-bd9384f33fcc.pdf *
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Club Contractual Agreement Policy (2)As member of the Grace Beauty Speed Organization USATF Club Level, I hereby understand that my membership is renewable on annual basis; the membership for club expires in December 31. I understand each year I must renew my USATF membership in order to stay as an active member with the club. I understand that the club will provide me with an email to notify club member (s) of membership renewal and should be paid on regulated date provided by club. I understand that failure to renew my USATF membership fee may result in me not being able to participate in club scheduled practices or competitive events. I understand that failure to renew membership will result in having to rejoin club with registration fee of (youth) and/or (adult). Any member away (1) season series or (1) year from club is classified as an inactive member will have to rejoin club with full payment of club registration fee. I understand that fees of membership and/or competition fees shall not be reimbursed. Membership RenewalsYouth Club Due: December Cost: $20 *
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Club Dues Policy (4)As member of the Grace Beauty Speed Organization USATF Club Level, I hereby understand that my club dues for youth level are paid per a series. Club dues are paid upon scheduled date (s) by club. I understand each year and/or series I must pay club dues that help support me as an active member of the club. I understand that the club will provide me with an email to notify club member (s) of club dues and should be paid on regulated date provided by club. I understand that failure to pay my club dues on regulated date will result in dismissal from club. I understand that fees of club dues shall not be reimbursed. Youth Club Dues (Per a Series)Due: May (Spring/Summer Outdoor Track) Cost: $80*Club occur costs for youth athlete (s) meet entries, uniform replacements, spike replacements, practice equipment, facility rentals.*Registration fees are for calendar year and are subject to change *
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Practice/Competition Policy (5)As members of the Grace Beauty Speed Organization, each athlete is expected to adhere to all practice policies and have sportsmanship like conduct during competitions. As a practice rule of the Grace Beauty Speed Organization’s USATF Club, athletes are prohibited to wear or practice during workouts with any electronic devices; including, but not limited to, use of head phones, MP3 players, cell phones, etc. Failure to comply with this rule will result in a first warning to athlete to remove gear while at practice and second warning will result in dismissal from practice. Policies are in regulation with USATF ruling for competitions. See USATF 2016 Competition Rules http://www.usatf.org/usatf/files/08/08858a62-cbaa-4828-ae85-bd9384f33fcc.pdf. We strive to prepare athletes for competition and practice safety in which such devices may not be used in competitions. All athletes are expected to adhere to practice times and/or competition events arranged by coaching staff. As a result of inclement weather, I understand that a club practice (s) and/or meet competition (s) may be canceled by the discretion of Grace Beauty Speed Organization and therefore, the organization will contact all athletes, parents or guardians and coaching staff affiliated with the organization for cancellations and practice rescheduling. I understand that missed practices before or during the week of competitions will result in the club’s discretion not allow me to perform due to safety concerns of missed practices. I understand that in the event of a general emergency, hurricane, thunderstorm, severe storm, natural disaster at practice and/or a meet competition, I am to adhere to the coaching staff directions and designated Team Mom or Team Dad in such an event. I understand at scheduled practices parents, and/or non- club members who stay to observe practices are not permitted to coach an athlete (s) due to USATF policies on Safe Sports and Background checks. All club coaching staff coaching adhere to these polices and are certified Safe Sports and cleared Background checks. *
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Dress Code/Uniform Policy (6) I understand the use of practicing in open-toes shoes, such as flip flops, sandals, and/or non-running shoes such as sneakers or fashion sneakers or tennis shoes are prohibited. I understand that I am expected to wear regulated running shoes to practices. If I have problems finding a practice shoe or competition racing shoes, I am to report to my coach for guidance. Therefore, use of running gear, such as sunglasses is permitted during practice; however, fashion sun glasses are not permitted during practices. Furthermore, I understand that as a youth club member during competitions are to compete in club’s uniform and that failure to wear club’s uniform at competitions may result in me not being able to compete because I am not in compliance with club uniform policy regulations. I understand that I am not permitted to compete in organization apparel or use likeness of name in any competition without out the written permission of the Grace Beauty Speed Organization for any meets not scheduled by the organization. It is my responsibility to have my club uniform with me at competitions; I am solely responsible for the maintenance and whereabouts of my uniform. I understand that, if I lose, forget or my uniform is stolen, that I bear full responsibility of item and will have to purchase another uniform. *
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Grievance and Organizational Protocol (7) Grace Beauty Speed Organization® adheres to an organizational Grievance and Organizational Protocol for club or private trained athletes, parents with children involved with our organizational programs and coaching staff. In any matter of a grievance that an athlete, parent, or coach should have in conjuncture with our organization, that individual reserves the right to follow our Organization Protocol policy, in which all matters should be dressed and reported to the organization’s Director of Operations with proper description of grievance and contact information. The Director of Operations shall notify in writing the organization’s President and resolve matter of grievance, if grievance has not been resolved. All organizational members are expected to adhere to this protocol, it is also noted that such grievances can be emailed to the organization’s email address at deborah@gracebeautyspeed.org with subject line addressed to: Attn: Director of Operations. All matters will be dealt with in a timely matter of allowing 24-to-48 hours and/or two-three weeks to review and schedule proper meeting for any grievance. Addressing all concerns is important to our organization. As a part of our protocol, we reserve the right not to discuss any matters in the session of club practices, private trainings, clinics and other programs; unless, agreed upon by all parties associated in grievance and cleared by organization’s President to discuss such matters. We reserve the right and ask that parent (s) will respect not to display or discuss grievance (s) in public around area participating athletes, coaches or parents. All matters should remain confidential and failure to adhere to policy will terminate Grace Beauty Speed Organization from addressing these matters of grievance. *
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Documents Policy (8)All document (s), workouts, and training plan (s) are subject under copyright and trademark regulation and all rights reserved by the Grace Beauty Speed® Organization. Therefore, a document (s) produced, developed or distributed by the Grace Beauty Speed® Organization to its member (s) cannot be distributed to any other person (s), organization (s), or running and track clubs without the written consent of the Grace Beauty Speed® Organization. Member (s) receiving any documentation of training plan (s), workout plan (s), organizational documents are subject to this policy and should adhere to the policy. Failure to adhere to policy will result in dismissal from club. *
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Email, Text Messaging, Social Media Policy (9)Use of organizational email, text messaging are for communication purposes. All emails are subject to confidentiality and should not be distributed, shared, forwarded without the consent and permission of the original sender. Social media use for any organizational site (s) should be professional and have internet etiquette. *
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Transportation Policy (10)It is the responsibility of our club members and parents to provide own transportation to and from practice (s) and competition meet (s). Our coaching staff does not provide transportation to practice (s) or meet (s). *
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Instructional Informational Video and Late Arrival Policy (11)Parents and youth members and parents will be required to watch our new informational video that will feature our club drills, stretches, warm up and cool down. This serves as a learning and memory tool for our athletes to learn and be efficient in for practices and/or competitions. Adult level is encouraged to view video as well for any refreshers needed.It is the responsibility of our club members and parents to arrive at practice (s) and meet competition (s) in a timely matter or at the timeframe designed by the coaching staff. Therefore, if any club member (s) arrive late to a scheduled practice and/or meet competition (s), the club member [ athlete (s)] are still required to adhere to the club's warm-up and cool downs as instructed in the information video. Club coaching staff reserves the right to change or scratch an athlete (s) practice and/or competition based on the discretion of the coach(s) and current situation occurrence to ensure safety for the athlete (s). *
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I have carefully read the information in this form, statement (1a,1b), polices (1-11) and I have read this agreement and fully understand its contents. Athlete’s Signature of Agreement by checking box below to Statement (1a, 1b), Policies (1-11) and Parent’s Signature by checking box below of Agreement to Statement (1a, 1b), Policies (1-11). Signature by checking box by Parent or Guardian ( if participant is under age 19). *
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WAIVER OF LIABILITY: As lawful consideration, and in addition to any other lawful consideration, for being permitted to participate in Grace Beauty Speed Organization, training, sessions, events or clinics, I agree that I will not make claim against, sue, attach the property of or prosecute Yoga Restore Athletica, LLC and Grace Beauty Speed Organization and their agents, sponsors and employees for damages for death, personal injury or property damage which I may sustain as a result of my participation in their programs. This release is intended to discharge in advance Yoga Restore Athletica, LLC and Grace Beauty Speed Organization and their agents, sponsors and employees from negligent actions, arising out of or connected in way with my participation in their programs, training, sessions, events or clinics. I certify that I am physically fit to participate in all Grace Beauty Speed Organization/Grace Beauty Speed Track and Field events and practices. I further understand that physical sports may involve physical contact between participants, that serious accidents occasionally occur during such activities , and that participants in such activities occasionally sustain serious personal injuries (including death) and or property damage, as a consequence thereof; and knowing the risks of participation, nevertheless, I hereby agree to assume those risks and to release and hold harmless Yoga Restore Athletica, LLC and Grace Beauty Speed Organization and their agents, sponsors and employees. I attest that I am seven (7) years or older, and I am physically fit and have no known medical conditions which prohibit participation in these activities. I agree to follow all laws, rules and policies, guidelines regulating the conduct of the activity, program, training, session, event or clinic. I understand and agree I am solely responsible for the mechanical and/or operating condition of any equipment I use, and I agree to continuously inspect and maintain that equipment, even if I have obtained Yoga Athletica, LLC and Grace Beauty Speed Organization. AUTHORIZATION: I grant the coaching staff permission to administer and/or arrange for any medical assistance that they deem necessary or appropriate as a result of my participation in the Practices, Competitions, Events, including without limitation, arranging transportation to a hospital of other medical facility relating to medical care that may be administered to me at any such medical facility as a result of my participation.PUBLICITY RELEASE: I grant permission to Yoga Restore Athletica, LLC and Grace Beauty Speed Organization and their agents, sponsors and employees may use my name, photograph and/or vide ,race results in future promotions in print, broadcast, radio, online media-internet website, social networking organization pages without recompense to myself.I have carefully read the information in this form, and I have read this agreement and fully understand its contents and I am aware that this is a release of liability and contract between myself and Yoga Restore Athletica, LLC and Grace Beauty Speed Organization. Signature of acceptance of waiver by (parent/child) checking the box below. I have carefully read the information in this form, and I have read this agreement and fully understand its contents and I am aware that this is a release of liability and contract between myself and Yoga Restore Athletica, LLC and Grace Beauty Speed Organization. *
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I understand my registration is not complete until I have submitted all my required documents and payment. I understand upon completing this registration form that I understand I am to submit all required documentation for registration for my child, copy of verified birth certificate, copy of sports physical (current year of participation registration) and to mail my registration fee via the invoice I received emailed to me by the email address I have provided in this form. Please see to email your document (s) to deborah@gracebeautyspeed.org. *
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