Norco Horse Affair
BREED APPLICATION/CONTRACT
BREED PAVILION INFORMATION LETTER
Norco Horse Affair Hours:

Thursday, October 4th, 6:00pm to 10:00 pm
Friday, October 5th, 8:00am to 10:00pm
Saturday, October 6th, 8:00 am to 10:00 pm
Sunday, October 7th, 8:00 am to 5:00 pm

Pertinent Information:
Dear Prospective Breed Pavilion Participant,

Thank you for your interest in the 2018 Norco Horse Affair.

Thrifty Horse proudly presents the second annual Norco Horse Affair. Over this four day event we will offer our patrons
the opportunity to shop, view educational seminars, view different horse breeds, enjoy food, shows, entertainment and clinic’s involving everything from managing a ranch to filling the needs of the equine enthusiast. We will also have a special presentation of the Parade of Breeds.

Breed Pavilion Hours: Arrival/Set up Wednesday, October 3rd, 12-5:00 pm or Thursday, October 4th, 8-11:00 am. Must staff Friday, 10/5, 8-6:00pm, Saturday, 10/6, 8-6:00pm and Sunday, 10/7, 8-5:00pm. Move out Sunday, 10/7, 5-8:00pm.

We are offering limited space for different breeds in the Breed Pavilion.

Participants will need to have a completed application/contract package returned with a nonrefundable 50% deposit. To insure your spot, applications/contracts are taken on a first come first serve basis. Incomplete breed applications/contracts will be returned and considered open. Payment is required in full 30 days prior to the event.

Enclosed you will find the Breed Application/Contract with terms, conditions, rules, regulations and special instructions.
PLEASE READ THIS MATERIAL CAREFULLY AND SUBMIT YOUR COMPLETED APPLICATION/CONTRACT ALONG WITH
PROOF OF LIABILITY INSURANCE PER ATTACHED INSTRUCTIONS AND YOUR DEPOSIT.

The identity of our breeds and sponsors reflect on the event’s reputation, therefore the Norco Horse Affair promoter
reserves the sole and exclusive right to accept or reject applications. Our goal is to provide our breeds and sponsors with
a wholesome environment while promoting a family fun atmosphere.

We hope to see you soon!

Sincerely,

Michelle Hill
Breed Pavilion Manager - Norco Horse Affair
PHONE: 951) 703-5300
951) 280-0294
951) 545-9903
FAX: 951) 280-0295
www.NorcoHorseAffair.com
Norcohorseaffair@gmail.com

NORCO HORSE AFFAIR 2018 BREED APPLICATION/CONTRACT
Breed Pavilion Hours:
Friday, October 5th: 8:00am to 6:00pm
Saturday, October 6th: 8:00 am to 6:00 pm
Sunday, October 7th: 8:00 am to 5:00 pm
Booth Fees & Insurance must accompany Application/Contract
*
MM
/
DD
/
YYYY
Breed Name *
Your answer
Resale License (Required if selling) *
Your answer
Contact Name *
Your answer
Best Contact Phone Number *
Your answer
Address (Street Number/Name, City, State, Zip) *
Your answer
The following items must be included or acknowledged: *
I understand
Certificate of Additional Insured with endorsement or payment for insurance enclosed.
No Fires. No smoking in area. No Drugs or Alcohol allowed. Violators will be removed.
All exhibitors and workers must have the Norco Horse Affair vendor ID.
Rules and Regulations – read and agreed to – copy kept for your records.
Booths must be open and staffed during all open hours of the Horse Affair event, failure to do so, ie: showing up late or leaving early, will result in a ($100.00) charge to your card on file. Breed Pavilion Hours: Arrival/Set up Thursday, 10/4, 11:00-6:00pm. Must staff Friday, 10/5, 8-6:00pm, Saturday, 10/6, 8-6:00pm and Sunday, 10/7, 8-5:00pm. Move out Sunday, 10/7, 5-8:00pm.
Applications due August 31, 2018, including 50% deposit.
Payment must be included in order for Application/Contract to hold your spot.
All Vehicles must be removed no later than 60 minutes prior to opening.
Applications received after September 1, 2018 must be paid in full.
NO DOGS ALLOWED
(1) day parking pass and (2) 3 day gate passes provided. More may be purchased online or at check in.
Shot records dated within the last 6 months are required and must be brought with equine to our event.
Breed Pavilion Fees *
Required
Limited overnight stalls are available. Shavings or cleaning not included. Stall Fees: $40.00 per day/night or (3) day/nights for $120.00. Stall pricing is subject to change.

All Vendors must complete Credit Card/Debit Card information below. A $100.00 Early Departure Fee will be charged to your card if you leave before vendor mandatory hours are completed.

Total Amount Due: *
Your answer
Method of Payment (if paying by check, please write your check number in the "other" option.) *
Card Holder Name: *
Your answer
Card Number *
Your answer
Expiration Date: *
Your answer
CVV: *
Your answer
Billing Address: (Street Number/Name, City, State, and Zip) *
Your answer
By writing in your name below, you are authorizing us to run your card for the agreed upon amount. *
Your answer
What is the gender of the horse you will be bringing?
Are you a Breed of Nations Participant? *
Will you be doing a Breed Demonstration? *
Do you require 220V Power (anything larger than 20amp)? If so, please indicate here: *
Breed Pavilion - APPLICATION/CONTRACT – Rules & Regulations
KEEP FOR YOUR RECORDS

Breed Pavilion Hours:

Arrival/Set up Thursday, October 4th, 11:00-6:00pm.

MUST STAFF:
Friday, 10/5, 8-6:00pm,
Saturday, 10/6, 8-6:00pm
Sunday, 10/7, 8-5:00pm.

Move out Sunday, 10/7, 5-8:00pm

Norco Horse Affair Hours:
Thursday, October 4th, 6:00 to 10:00pm
Friday, October 5th, 8:00am to 10:00 pm
Saturday, October 6th, 8:00 am to 10:00 pm
Sunday, October 7th, 8:00 am to 5:00 pm

FAILURE TO COMPLY WITH RULES & REGULATIONS WILL RESULT IN REMOVAL FROM THE HORSE AFFAIR AND PENALTIES.

Breed packets will be distributed at check-in. Breed Pavilion will receive (2) 3 day Gate Passes, and (1) 3 day Parking Pass upon arrival. These passes are to be used for the duration of the event – additional gate and parking passes can be purchased. Breed exhibitor and their employees must wear badges at all times while on Event Center grounds. If your check has been cashed, or your card charged, you have been accepted. Must have a credit card on file with the Norco Horse Affair Management.

All vehicles must be removed from the Breed Area & placed in Breed parking 60 minutes prior to the opening of the Horse Affair. On Friday 10/5/2018, ALL Vehicles MUST be off the grounds before Inspections begin at roughly 8:00am.

Booth setup/Teardown: Breed Pavilion may set up according to schedule above: All Booth Owners must be ready for Fire and Health Inspection by 8:00am on Friday October 5th. No exceptions. This is a Norco Horse Affair Rule that will be strictly enforced. Teardown: Must be complete by Sunday, 10/7, 8:00pm.

Cleanup: Booth Owner agrees to maintain a clean and presentable booth. Booth Owner is responsible for the removal of ALL materials, litter, garbage including boxes and signs and any other disposable garbage. Boxes are to be broken down and fit into disposal containers. Booth Owners may not dispose of any hazardous material or burn any objects on City property.

Security: Security is not provided for individuals. There will be security present around the clock throughout the Event Center. The Norco Horse Affair is not responsible for loss of any kind. Booth Owner agrees to obtain any and all additional insurance deemed necessary to cover potential losses.

Booth Owner is responsible for his or her own setup. The Norco Horse Affair supplies space & power only. NOTHING MAY BE PLACED IN THE AISLE.

Norco Horse Affair Schedule: Booth Owner agrees to see that their booth is staffed and open during all operational hours of the Breed Pavilion Hours (see above).

Booth Owner specifically agrees to abide by all applicable ordinances and statutes pertaining to exhibitor during event. This includes any and all statutes and ordinances of the State of California, County of Riverside or other governmental agency pertinent to the Breed Pavilion Booth Owners participation in the Horse Affair, including but not limited to, those affecting health, sanitation, fire safety.

Security will conduct a “sweep” to remove all persons from the Event Center Grounds at midnight each night. Absolutely no tailgating (parties) is allowed before, during or after Horse Affair hours in or around ANY Booths.

Power will be supplied if requested; however, vendors must supply their own extension cords, adapters and/or quiet generators if needed. Ice is available for sale for all Norco Horse Affair Booth Owners.

Directions to Ingalls Park: From 15 freeway exit 6th Street and proceed East. Continue up 6th Street approximately three miles. Ingalls Park is at the top 6th Street at the end on the right.

Electronic Signature acknowledging these rules and regulations.
Your answer
Norco Horse Affair Insurance Requirements
All Presenters, Vendors, Food, Retail, Exhibitors, Clients, Entertainers, Clients, Clinicians, and all other Participants Must provide General Liability Insurance with an Additional Endorsement as follows:

General Liability Insurance with a minimum of 1 Million Dollar General Liability with a 2 Million Dollar Aggregate, and 1 Million Dollar Product Liability if you have a product.

The Certificate Holder must list the City of Norco and Thrifty Horse on separate insurance certificates.

Additional Endorsements are required on a separate page and must accompany the Certificates of Liability Insurance for the City of Norco and Thrifty Horse as follows:

City of Norco, and their respective Directors, Officers, elected officials, employees, agents, volunteers, City Council Members along with the venue address and City of Norco Address:

Venue:
George Ingalls Equestrian Event Center
Address: 3737 Crestview Drive, Norco, CA 92860
City of Norco: 2870 Clark Avenue, Norco, CA 92860

Thrifty Horse
Address: 960 East Sixth Street, Suite 103B, Norco, CA 92860

Please forward this information to your insurance company and email the Certificates of Liability along with the additional insured endorsements on a separate page or if you have Blanket Coverage send the policy to: norcohorseaffair@gmail.com Attention: Carla Calhoun. If you cannot meet the above insurance requirements, you must purchase insurance through the Norco Horse Affair.

Note: If you choose to purchase insurance through the Norco Horse Affair, your application must be approved by our insurance carrier to make sure your services and/or products meet the insurance carrier’s guidelines. Insurance must be provided, there are no exceptions.

Please call if you need any assistance: 951-703-5300 or 951-280-0294.

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