Norco Horse Affair 2020
BREED APPLICATION/CONTRACT
BREED PAVILION INFORMATION LETTER
Norco Horse Affair Hours:

Friday, October 16th, 9:00 am to 7:00 pm
Saturday, October 17th, 9:00 am to 7:00 pm
Sunday, October 18th, 9:00 am to 5:00 pm
Pertinent Information:

Thrifty Horse proudly presents the fourth annual Norco Horse Affair in Norco, “Horsetown USA”. Over this three-day event, October 16th – October 18th, 2020, we will give our equine enthusiasts the opportunity to enjoy clinics, shopping, educational seminars, food, entertainment, breed pavilion and more.

The Norco Horse Affair mandatory vendor hours are Friday 10/16 – Saturday 10/17, 9 a.m. to 7 p.m. and, Sunday 10/18, 9 a.m. to 5 p.m. The option to stay open during show hours is 10/16 –10/17, 9:00 a.m. to 10:00 p.m., 10/18, 9:00 a.m. to 5:00 p.m.

Breed Pavilion Hours: Arrival/Set up Thursday, October 15th, 12-5:00 pm. Must be staff Friday, 10/16, 9:00 am-7:00 pm, Saturday, 10/17, 9:00 am-7:00 pm and Sunday, 10/18, 9:00 am-5:00 pm. Move out Sunday, 10/18, 5:00 pm-10:00 pm.

Participants will need to have a completed application/contract package returned with a nonrefundable 50% deposit. To insure your spot, applications/contracts are taken on a first come first serve basis. Incomplete breed applications/contracts will be returned and considered open. Payment is required in full 30 days prior to the event.

Enclosed you will find the Breed Application/Contract with terms, conditions, rules, regulations and special instructions.

If General Liability Insurance with an Additional Endorsement is provided by 9/15/2020, a credit of $75.00 will be applied to your fees. Please see the attachment for detail requirements.

The identity of our breeds and sponsors reflect on the event’s reputation, therefore, the Norco Horse Affair promoter
reserves the sole and exclusive right to accept or reject applications. Our goal is to provide our breeds and sponsors with
a wholesome environment while promoting a family fun atmosphere.

We hope to see you soon!

Sincerely,

Michelle Hill
Breed Pavilion Manager - Norco Horse Affair
PHONE: 951) 703-5300
951) 280-0294
951) 545-9903 Event Contact
FAX: 951) 280-0295
www.NorcoHorseAffair.com
Norcohorseaffair@gmail.com
Booth Fees & Insurance must accompany Application/Contract
*
MM
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Breed Name *
Resale License (Required if selling)
Contact Name *
Best Contact Phone Number *
Address (Street Number/Name, City, State, Zip) *
The following items must be acknowledged: *
I understand
If proof of Certificate of Additional Insurance plus endorsements provided by September 15, 2020 a $75.00 discount will be provided.
No Fires. No smoking in area. No Drugs or Alcohol allowed. Violators will be removed.
All exhibitors and workers must have the Norco Horse Affair vendor ID.
Rules and Regulations – read and agreed to – copy kept for your records.
Booths must be open and staffed during all open hours of the Horse Affair event, failure to do so, ie: showing up late or leaving early, will result in a ($100.00) charge to your card on file. Breed Pavilion Hours: Arrival/Set up Thursday, 10/3, 11:00-6:00pm. Must staff Friday, 10/4, 8-6:00pm, Saturday, 10/5, 8-6:00pm and Sunday, 10/6, 8-5:00pm. Move out Sunday, 10/6, 5-8:00pm.
Applications received before September 14, 2020 require 50% deposit with balance due September 15, 2020.
Payment must be included in order for Application/Contract to hold your spot.
All Vehicles must be removed no later than 60 minutes prior to opening.
Applications received after September 14, 2020 must be paid in full.
NO DOGS ALLOWED
(1) day parking pass and (2) 3 day gate passes provided. More may be purchased online or at check in.
Shot records dated within the last 6 months are required and must be brought with equine to the event.
Breed Pavilion Fees *
Required
Limited overnight stalls are available. Shavings or cleaning not included. Stall Fees: $40.00 per day/night or (3) day/nights for $110.00. Stall pricing is subject to change.

All Vendors must complete Credit Card/Debit Card information below. A $100.00 early departure fee will be charged to your card if you leave before mandatory vendor hours are completed.
Total Amount Due: *
Method of Payment (if paying by check, please write your check number in the "other" option.) *
Card Holder Name: *
Card Number *
Expiration Date: *
CVV: *
Billing Address: (Street Number/Name, City, State, and Zip) *
By writing in your name below, you are authorizing us to run your card for the agreed upon amount. *
What is the gender of the horse you will be bringing?
Clear selection
Are you a Breed of Nations Participant? *
Will you be doing a Breed Demonstration? *
Do you require 20 amp power? If so, please indicate here: *
Breed Pavilion - APPLICATION/CONTRACT – Rules & Regulations

Mandatory vendor hours: Friday, October 16th - Saturday, October 17th 9:00 a.m. to 7:00 p.m., Sunday, October 18th 9:00 a.m. to 5:00 p.m. Vendors have the option of staying open during show hours.

Keep Vendor Mandatory Hours for Your Records.

Failure to comply with Rules & Regulations may result in the removal from the Norco Horse Affair.

Breed Pavilion packets will be distributed at check-in. Breed Pavilion vendors will receive two 3-day gate passes and one 3-day parking pass for every 12 x 12 space. Additional parking and admission passes may be purchased. Vendors and their employees must always wear their badges while on event grounds. If your check has been cashed, you have been accepted!

All vehicles must be removed from the vendor area and placed in vendor parking 60 minutes prior to the opening of the Norco Horse Affair.

Booth setup: Vendors may set up booths on Thursday, October 15th from 8:00 am to 6:00 pm. All vendors must be ready for a Fire and Health inspection by 4:00 pm Thursday, October 15th. Retail vendors must have a “Skeleton” booth (lights, electrical) ready by this time. There are no Exceptions. This is a Norco Horse Affair Rule that will be strictly enforced. It does not matter what time the Health or Fire Departments shows up.
Vendors will stay in assigned locations, unless otherwise directed by the Norco Horse Affair staff. If vendor does move, they will be removed immediately from the event grounds, without a refund.

Booth tear down: Must be complete by Sunday, October 18th by 10:00 pm. No security will be on grounds after 6:00 pm October 18, 2020.
Cleanup: Vendors agree to maintain a clean and presentable booth. Vendors are responsible for the removal of ALL materials, litter, garbage (including boxes, signs, and any other disposable garbage). Vendors may not dispose of any hazardous material or burn any objects on city property.

Security is not provided for individuals. There will be security present around the clock throughout the event from 10/15 9:00 am. – 10/18 6:00 p.m. The Norco Horse Affair is not responsible for loss of any kind. Vendors agree to obtain any and all additional insurance deemed necessary to cover their potential losses.

Each vendor is responsible for his or her own setup. The Norco Horse Affair supplies space and power only. Nothing may be placed in the aisles.

Vendors agree to see that their booth is staffed, open, and ready to sell during mandatory vendor hours as stated above. Vendors may stay open during all the event hours if they choose to. Failure to stay open during mandatory vendor hours will result in a $100.00 penalty and immediate removal from the event grounds.

Vendors specifically agree to abide by all applicable ordinances and statutes pertaining to them during the event. This includes any and all laws, statutes, and ordinances of the City of Norco, County of Riverside and State of California, or any other governmental agency pertinent to the Vendor’s products and participation in the Norco Horse Affair including but not limited to those affecting health, fire safety and sales tax regulations.

All booths must have a visibly displayed, readable sign using 2” letters that include their name, address, and phone number of the booth owner. The vendor’s return policy must be displayed.

Hours of operation: All vendors must stop sales no later than 15 minutes before closing time each night. Security will conduct a “sweep” to remove all persons from the event center grounds at midnight October 16th and 17th,and 10:00 pm on October 18th, 2020.
Absolutely no tailgating parties are allowed before, during or after Norco Horse Affair Hours, in or around the vendor booths. Merchandise cannot be moved through the event grounds, until the Norco Horse Affair is closed each day.

Power will be supplied at an additional fee. Vendors must supply their own extension cords, adapters, and/or quiet generators if needed. Adapters for power are available for rent on a first come first serve bases for $35.00/event.

Directions to George Ingalls Equestrian Center: From the 15 freeway, exit 6th Street and proceed east. Continue going east approximately three miles. George Ingalls Equestrian Center is at the end of 6th Street on the right.

Norco Horse Affair
960 Sixth St. #101A-151
Norco, CA 92860
(951) 703-5300 norcohorseaffair@gmail.com NorcoHorseAffair.com
Electronic Signature acknowledging these rules and regulations. *
Norco Horse Affair Insurance Requirements
All presenters, vendors, food, retail, exhibitors, clients, entertainers, clinicians and all other participants must provide General Liability Insurance with an Additional Endorsement as follows:

General Liability Insurance with a minimum of 1 Million Dollar General Liability with a 2 Million Dollar Aggregate, and 1 Million Dollar Product Liability if you have a product.

The Certificate Holder must list the City of Norco and Thrifty Horse on separate insurance certificates.

Additional Endorsements are required on a separate page and must accompany the Certificates of Liability Insurance for the City of Norco and Thrifty Horse as follows:

City of Norco, and their respective directors, officers, elected officials, employees, agents, volunteers, city council members along with the venue address and the city of Norco address:

Venue: George Ingalls Equestrian Event Center Address: 3737 Crestview Drive, Norco, CA 92860 City of Norco: 2870 Clark Avenue, Norco, CA 92860

Thrifty Horse
Address: 960 East Sixth Street, Suite 103B, Norco, CA 92860

Please forward this information to your insurance company, instruct your insurance company to email the Certificates of Liability along with the additional insured endorsements on a separate page or Blanket Coverage (must be approved by NHAFF) NO LATER than 9/15/2020 to receive $75 discount. Send the policy to: norcohorseaffair@gmail.com

Note: If you choose to purchase insurance through the Norco Horse Affair, your application must be approved by our insurance carrier to make sure your services and/or products meet the insurance carrier’s guidelines. Insurance must be provided, there are no exceptions. Please call if you need any assistance: (951) 703-5300 or (951) 280-0294.

Norco Horse Affair
960 Sixth St. #101A-151
Norco, CA 92860
(951) 703-5300 norcohorseaffair@gmail.com NorcoHorseAffair.com
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